Appendix A - Definitions Abbreviations and Acronyms.pdf

DL1.1. DEFINITIONS

DL1.1.1. Activity. Any DoD organization such as headquarters, agency, depot, or unit.

DL1.1.2. Ancillary Service. Forwarding, return, or address correction service included within a mail class. Depending on the mail class, these services are preformed at a charge or at no additional charge, if and when the service is actually rendered.

DL1.1.3. Appropriated Fund Postage. Postage paid for with funds appropriated by the United States Congress. The postage may be prepaid or penalty postage.

DL1.1.4. Black Box Payments. Payments pertaining to classified projects.

DL1.1.5. Business Reply Mail (BRM). Specially printed postcards, envelopes, cartons, and labels that may be mailed without postage prepayment. Postage and fees are collected when the mail is delivered back to the original sender. This domestic service enables authorized mailers to receive First-Class Mail, without prepaid postage, back from customers by paying the postage and fee on receipt of the mailpieces.

(Compare with courtesy reply mail, International Business Reply Service, and meter reply mail.)

DL1.1.6. Certificate of Mailing. A supplemental mail service that provides a receipt prepared by the mailer as proof of mailing.

DL1.1.7. Certified Mail. A special service that provides the sender with a receipt at the time of mailing; a record of delivery is kept at the post office of address. This type of mail must be sent at the regular First-Class Mail or Priority Mail rate. If sent as First-Class Mail, it is dispatched and handled in transit as ordinary mail. There are additional fees for return receipt. (Compare with Registered mail.) A record is not kept at the post office where it is mailed. If lost, it cannot be traced.

DL1.1.8. Commercial Enterprise Publication. DoD installations or activities Public Affairs office normally keep personnel informed about what is happening through installation or activity newspapers. In some cases, the printing and distribution of these newspapers has been contracted out to commercial enterprises. The latter sell advertising in the paper to cover the printing and distribution costs.

DL1.1.9. Consolidated Mail. Two or more pieces of mail placed in one container for direct mailing to one addressee, one installation, or more than one installation served by the same mail center.

DoD 4525.6-M, August 15, 2002

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DL1.1.10. Container. A bag, an envelope, a box, a pouch, or similar items that will hold two or more pieces of mail.

DL1.1.11. Distribution Case. The USPS' term for a group of boxes used to sort mail by addressee. "Pigeon hole" is another name frequently used for these boxes.

DL1.1.12. Endorsement. A marking on a mailpiece that shows handling instructions, a special service, or a request for an ancillary service.

DL1.1.13. Express Mail. A mail class that provides expedited USPS overnight delivery service for mailable matter (up to 70 pounds), subject to certain standards. It is available in five basic domestic service offerings (Same Day Airport Service, Custom Designed Service, Post Office to Addressee Service, Post Office to Post Office Service, and Military Service). In addition, Express Mail International Service is available for foreign destinations. Express Mail is a USPS trademark.

DL1.1.14. First-Class Mail. A mail class that includes all matter wholly or partly in handwriting or typewriting, all actual and personal correspondence, all bills and statements of account, and all matter sealed or otherwise closed against inspection.

First-Class Mail comprises three subclasses: Post Cards and Stamped Cards, Letters and Sealed Parcels, and Priority Mail. Any mailable matter may be sent as First-Class Mail. First-Class Mail is a USPS trademark. (NOTE: Its use is mandatory for all matter wholly or partly in handwriting or typewriting, all actual and personal correspondence, all bills and statements of account. The Private Express Statutes cover these items.

DL1.1.15. Flat. The general term for flat-size mail, since the large mail is sorted without bending.

DL1.1.16. Flat-size Mail. A mail piece that exceeds one of the dimensions for letter-size mail (11-1/2 inches long, 6-1/8 inches high, 1/4 inch thick), but that does not exceed the maximum dimension for this mail processing category (15 inches long, 12 inches high, 3/4 inch thick). The dimensions are slightly different for automation rate eligibility. It may be unwrapped, paper-wrapped, sleeve-wrapped, or enveloped.

DL1.1.17. Indicia. An imprinted designation on a mailpiece that denotes postage payment (for example, a permit imprint in place of a postage stamp or a meter stamp).

DL1.1.18. Insured Mail. A special service to customers who pay a fee in advance to obtain payment in the event that the mail is lost, rifled, or damaged. (See also collect on delivery, Express Mail, and registered mail.) (NOTE: Insured mail is

15 DEFINITIONSChange 1, 08/31/2018 available only on Standard Mail, or mail containing Standard Mail matter sent at the First-Class or Priority Mail rates. It provides a receipt to the sender and a record of delivery at the post office of delivery is kept for numbered insured, but not minimum fee insured items. A record is not kept at the post office where mailed.) Express mail is automatically insured for $500.00.

DL1.1.19. International Mail. Mail originating in one country and destinating in another. It is classified as Postal Union Mail (that is, letters and cards (LC) and other articles (AO), postal parcels, and Express Mail International Service. (NOTE: Mail to and from MPOs is considered domestic mail, not international mail, as long as the return address is an MPO or domestic addresses and the delivery address does not include the name of a foreign city and country.)

DL1.1.20. Letter-size Mail. A mail processing category of mailpieces, including cards, not exceeding any of the dimensions for letter-size mail (that is, 11-1/2 inches long, 6-1/8 inches high, 1/4 inch thick). NOTE: It must be at least 5 inches long, 3 1/2 inches high, and 0.007 inches.

DL1.1.21. Library Rate. A Standard Mail subclass for items on loan from or exchanged between academic institutions, public libraries, museums, and other authorized organizations. NOTE: This is a congressionally subsidized rate. It is not authorized for use by DoD activities.

DL1.1.22. Marking. A notation on a mailpiece showing the mail class or rate.

Generally defined as any notation or endorsement.

DL1.1.23. Merchandise Return Service. A special service that an authorized company provides a customer with a special mailing tag or label to return a shipment without postage prepayment. The company pays the return postage. See Business Reply Mail.

DL1.1.24. Metered Postage. Postage printed by a mechanical or electronic imprinter directly onto the mailpiece or onto gummed tape or labels affixed to the mailpiece. It may be used on all mail classes except Periodicals.

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DL1.1.25. Military Ordinary Mail (MOM). Official mail sent by Department of Defense, posted at Periodicals requester publication rate, or Standard Mail postage rates, which must have faster than sealift transportation service to, from, and between overseas points, but does not require premium Priority service. It is moved by surface transportation in the United States and by air on overseas portions of its trip. It provides cheaper postage than Priority Mail. Delivery time to any MPO may be almost as fast as Priority Mail and rarely exceeds 21 days.

DL1.1.26. Military Post Office (MPO). A branch of a designated USPS civilian post office, which falls under the jurisdiction of the postmaster of either New York or San Francisco. It is operated by the Department of Defense to serve military personnel overseas or aboard ships where the USPS does not operate and a military situation requires the service. It may be either an Army Post Office (APO) that serves the Army or Air Force or a Fleet Post Office (FPO) that serves the Coast Guard, Navy, or Marine Corps.

DL1.1.27. Mixed Classes of Mail. Two or more classes of mail combined into one enclosure. Postage for the entire weight is charged at the higher-class rate.

DL1.1.28. Nonconveyable. Any item to be shipped via diplomatic pouch that weighs over 40 pounds, or exceeds 62 inches in length and girth combined, or whose longest dimension exceeds 24 inches.

DL1.1.29. Nonstandard Mail. First-Class mail weighing 1 ounce or less and Standard Mail (A) weighing 2 ounces or less requires payment of a surcharge if it does not have a standard aspect ratio of between 1.3 and 2.5. The standard aspect ratio is determined by dividing the length by the height. The surcharge is also applicable if it exceeds any of the following: height 6 1/8 inches; length 11 1/2 inches; thickness 1/4 inch.

DL1.1.30. Official Mail. Official matter mailed as penalty mail or with postage and fees prepaid.

DL1.1.31. Official Matter. Any item belonging to or exclusively pertains to the business of the U.S. Government.

DL1.1.32. Parcel Air Lift (PAL) Mail. Special postal services for parcels and Periodicals rate publications mailed to military personnel overseas. It is not authorized for use on official mail.

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DL1.1.33. Penalty Postage. Penalty postage is paid for after mailing versus prepaid postage that is paid for when obtained. Forms of penalty postage are penalty-metered indicia, penalty permit indicia, penalty mail stamps, penalty business reply and merchandise return indicia.

DL1.1.34. Periodicals. Magazines, journals, newspapers, digests, briefs, bulletins, summaries, and similar items published on a recurring basis.

DL1.1.35. Periodicals Rate. The class of mail for printed periodical publications including newspapers and requester publications.

DL1.1.36. Permit. Mail with imprinted indicia instead of a stamp or postage meter imprint showing postage paid by the sender.

DL1.1.37. Postage Stamp. Includes both prepaid postage stamps sold by post offices and penalty mail stamps.

DL1.1.38. Post Office. A post office operated by the USPS or an MPO.

DL1.1.39. Prepaid Postage. All forms of postage except penalty postage.

DL1.1.40. Priority Mail. First-Class Mail weighing more than 13 ounces.

DL1.1.41. Private Express Statutes. A group of Federal statutes that gives the USPS the exclusive right, with certain exceptions, to carry letters for others. They are based on the provision in the U.S. Constitution authorizing Congress to "establish Post Offices and post roads."

DL1.1.42. Registered Mail. The most secure service the USPS offers. It incorporates a system of receipts to monitor mail movement from the point of acceptance to delivery.

DL1.1.43. Requester Publications Rate. A part of the Periodicals rate structure used for periodicals with at least 24 pages, issued regularly four or more times a year, circulated free or mainly free, and containing at least 25 percent nonadvertising.

DL1.1.44. Required Delivery Date (RDD). The date mail must reach its addressee.

DL1.1.45. Restricted Delivery. A service wherein mailer may direct delivery only to the addressee or to an agent of the addressee specifically authorized in writing by the addressee to receive his or her mail.

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DL1.1.46. Return Receipt. A postal service available only on registered, certified, or numbered insured mail. USPS Domestic Return Receipt (PS Form 3811) shows to whom and when mail is delivered and is used only when the mailer must have proof of delivery or date of delivery.

DL1.1.47. Secondary Unit Designator. Words such as apartment, suite, floor, room, unit, stop, and department that are followed by a number. They normally are placed on the same line as the street address. The secondary designator may be placed on the line above the street address if the line would be too long when both are shown on the same line.

DL1.1.48. Self-Mailer. Any mail piece (except parcels) that does not have an outer cover, wrapping, or envelope in addition to the paper or material on which the majority of the printing, drawing, or writing being transmitted is placed. Examples are postcards, or a number of sheets, folded or unfolded, not necessarily of the same material.

DL1.1.49. Single Manager (SM). The manager of MPS, designated to be the Secretary of the Army. Military Postal Service Agency acts as the SM for the Secretary of the Army.

DL1.1.50. Single Service Manager (SSM). The component command assigned by the Combatant Commander to be the manager and point of contact (POC) on all postal issues in the area of responsibility (AOR).

DL1.1.51. Small Volume Mailer. An activity with outgoing mail volume that is too small to justify the cost of leasing and using any type of postage meter.

DL1.1.52. Space Available Mail (SAM). A special postal service for parcels and publications mailed to military personnel overseas. It is not authorized for use on official mail.

DL1.1.53. Standard Mail (A). Standard Mail that weighs less than 16 ounces. It comprises the subclasses of Regular Standard Mail, Nonprofit Standard Mail, Enhanced Carrier Route Standard Mail, Nonprofit Enhanced Carrier Route Standard Mail, and Single-Piece Standard Mail. These subclasses include circulars, printed matter, pamphlets, catalogs, newsletters, direct mail, and merchandise. Standard Mail (A) may be sent at presorted rates and at automation rates. (NOTE: The Department of Defense is not authorized to use the Nonprofit Standard Mail and Nonprofit Enhanced Carrier Route Standard Mail rates; they are congressionally subsidized.)

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DL1.1.54. Standard Mail (B). Usually Standard Mail that weighs 16 ounces or more. It comprises four subclasses: Bound Printed Matter, Library Mail, Parcel Post, and Special Standard Mail. (NOTE: The Department of Defense is not authorized to use the Library Mail rate; it is a congressionally subsidized rate.)

DL1.1.55. Surcharges. Fees charged in addition to the normal postage on nonstandard mail.

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AL1. ABBREVIATIONS AND ACRONYMS

AL1.1.1. AAFES Army and Air Force Exchange Service AL1.1.2. ADC Area Distribution Center AL1.1.3. AIC Account Indicator Code AL1.1.4. AIG Address Indicator Group AL1.1.5. AMC Air Mobility Command AL1.1.6. AMT Aerial Mail Terminals AL1.1.7. AOR Area of Responsibility AL1.1.8. APDS All Purpose Date Stamp AL1.1.9. APO Army or Air Force Post Office AL1.1.10. APOD Aerial Port of Debarkation AL1.1.11. APOE Aerial Port of Embarkation AL1.1.12. ASM Any Service Member AL1.1.13. AWOL Absent Without Leave AL1.1.14. BRM Business Reply Mailing AL1.1.15. CASREP Casualty Reporting AL1.1.16. CINC Commander-In-Chief AL1.1.17. CMR Community or Consolidated Mail Room AL1.1.18. COD Collect On Delivery AL1.1.19. CONUS Continental United States AL1.1.20. COPE Custodian of Postal Effects AL1.1.21. CPX Command Post Exercise AL1.1.22. CRAF Civil Reserve Air Fleet AL1.1.23. CTUS Customs Territory of the United States AL1.1.24. DAYSTAT Daily Mail Movement Status Report AL1.1.25. DMM Domestic Mail Manual AL1.1.26. DMO District Management Office AL1.1.27. DoD Department of Defense AL1.1.28. DoDDS Department of Defense Dependent School AL1.1.29. DoS Department of State AL1.1.30. DoT Department of Transportation

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AL1.1.31. DP Diplomatic Pouches AL1.1.32. DRO Dependent Residing Overseas AL1.1.33. DTS Defense Transportation System AL1.1.34. DUSD(L) Deputy Under Secretary of Defense (Logistics) AL1.1.35. EAR Electronic Accumulation Register AL1.1.36. EFT Electronic Funds Transfer AL1.1.37. ENTNAC Entrance National Agency Check AL1.1.38. EPW/DP Enemy Prisoners of War/other Detained Personnel AL1.1.39. ETD Estimated Time of Departure AL1.1.40. FAA Federal Aviation Administration AL1.1.41. FAM Financial Adjustment Memorandum AL1.1.42. FFT For Further Transfer AL1.1.43. FM Free Mail AL1.1.44. FMC Fleet Mail Center AL1.1.45. FMS Foreign Military Sales AL1.1.46. FPO Fleet Post Office AL1.1.47. FY Fiscal Year AL1.1.48. GSA General Service Administration AL1.1.49. HAZMAT Hazardous Material AL1.1.50. HOLVOL Christmas Holiday mail Volume AL1.1.51. HOR Home Of Record AL1.1.52. HQ Headquarters AL1.1.53. IAD Intrusion Alarm Device AL1.1.54. IAMRU International Air Mail Reporting Unit AL1.1.55. ICRC International Committee of the Red Cross AL1.1.56. ID Identification AL1.1.57. IDS Intra-theater Delivery Service AL1.1.58. IEO International Exchange Office AL1.1.59. IG Inspector General AL1.1.60. IMM International Mail Manual

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AL1.1.61. IPP Irregular Parcels and Pieces AL1.1.62. IRC International Reply Coupon AL1.1.63. J-SIIDS Joint-Service Interior Intrusion

Detection System AL1.1.64. JCS Joint Chiefs of Staff AL1.1.65. JEM Joint Exercise Manual AL1.1.66. JMPA Joint Military Postal Activity

(Atlantic or Pacific) AL1.1.67. JTF Joint Task Force AL1.1.68. LCM Letter Class Mail AL1.1.69. LOC Line-Of-Communication AL1.1.70. MACOM Major Command AL1.1.71. MAMAS Military Automated Mail

Accounting System AL1.1.72. MAO Mail Address Only AL1.1.73. MCA Mail Control Activity AL1.1.74. MIDAS Military and International Dispatch and Accountability System AL1.1.75. MILSTAMP Military Standard Transportation and Movement Procedure AL1.1.76. MMRS Mail Movement Reimbursement

System AL1.1.77. MO Money Order AL1.1.78. MOB Money Order Business AL1.1.79. MODIS Military Origin Destination

Information System AL1.1.80. MOID Money Order Identification Number AL1.1.81. MOM Military Ordinary Mail AL1.1.82. MPC Military Postal Clerk AL1.1.83. MPO Military Post Office AL1.1.84. MPOLL Military Post Office Location List AL1.1.85. MPOMDS Military Post Office Mail Distribution

Scheme AL1.1.86. MPS Military Postal Service AL1.1.87. MPSA Military Postal Service Agency AL1.1.88. MRI Mail Routing Instruct AL1.1.89. MSC Military Sealift Command AL1.1.90. MTE Mail Transport Equipment

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AL1.1.91. MTMC Military Traffic Management Command AL1.1.92. NAC National Agency Check AL1.1.93. NAF Non-Appropriated Fund AL1.1.94. NATO North Atlantic Treaty Organization AL1.1.95. NBC Nuclear, Biological, or Chemical AL1.1.96. NCO Non-Commissioned Officer AL1.1.97. NEO Non-combatant Evacuation Operation AL1.1.98. NLT Not Later Than AL1.1.99. NSF Non-Sufficient Funds AL1.1.100. NWA No Witness Available AL1.1.101. OAG Official Airline Guide AL1.1.102. ODIS Origin Destination Information System AL1.1.103. OID Office Identification number AL1.1.104. OJT On-the-Job Training AL1.1.105. OMAS Official Mail Accounting System AL1.1.106. OPLAN Operations Plan AL1.1.107. OSI Offices of Special Investigations AL1.1.108. OSP Outside Piece AL1.1.109. PAL Parcel Airlift AL1.1.110. PB USPS Postal Bulletin AL1.1.111. PC Postal Clerk AL1.1.112. PCS Permanent Change of Station AL1.1.113. PEP Personnel Exchange Program AL1.1.114. PFO Postal Finance Officer AL1.1.115. PNA Postal Net Alert AL1.1.116. POC Point Of Contact AL1.1.117. POM Postal Operations Manual AL1.1.118. POP Postal Operating Plan AL1.1.119. POV Privately Owned Vehicle AL1.1.120. PSC Postal Service Center

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AL1.1.121. PULHES Physical Profile Serial Code AL1.1.122. PVI Postage Validation Imprinter AL1.1.123. RDD Required Delivery Date AL1.1.124. RDM Rapid Delivery Mail AL1.1.125. SACEUR Supreme Allied Commander Europe AL1.1.126. SALTS Streamline Automated Logistics

Transmission System AL1.1.127. SAM Space Available Mail AL1.1.128. SECDEF Secretary of Defense AL1.1.129. SNDL Standard Navy Distribution List AL1.1.130. SOFA Status-of-Forces Agreement AL1.1.131. SOP Standard Operating Procedures AL1.1.132. SM Single Manager AL1.1.133. SSM Single Service Manager AL1.1.134. SSN Social Security Number AL1.1.135. STANAGS Standard NATO Agreements AL1.1.136. SVM Stamp Vending Machine AL1.1.137. TAD Temporary Additional Duty AL1.1.138. TC Transaction Counter AL1.1.139. TCN Transportation Control Number AL1.1.140. TDY Temporary Duty AL1.1.141. TPFDL Time Phased Force Deployment List AL1.1.142. UA Unauthorized Absence AL1.1.143. UCMJ Uniform Code of Military Justice AL1.1.144. UFN Until Further Notice AL1.1.145. UIC Unit Identification Code AL1.1.146. UMC Unit Mail Clerk AL1.1.147. UMR Unit Mail Room AL1.1.148. UN United Nations AL1.1.149. UPU Universal Postal Union AL1.1.150. USPS United States Postal Service AL1.1.151. USTRANSCOM U.S. Transportation Command AL1.1.152. WSP Weapon System Pouch AL1.1.153. ZIP Zone Improvement Plan

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