Appendix_4_-Special_Notices_REVS.pdf

APPENDIX 4 – SPECIAL NOTICES

Guardrail Services and Materials, FY 25-27

AWARD

SPECIAL CONDITIONS (5.13. AWARD OF CONTRACT) of the Invitation to Bid is amended to add the following:

The quantities shown on the “Bid Submittal Sheets are approximate and only represent estimated planned requirements based on historical and anticipated needs. Pinellas County does not guarantee any maximum or minimum quantity, any range of quantities or the exact quantities shown for each item bid. The total bid amount will then be used to determine low bidder; however, actual payments under the awarded contract will be based on actual quantities completed and shall not exceed $1,500,000 over the initial 36-month period.

MAINTENANCE OF TRAFFIC

The majority of work is expected to be within County right-of-way and utility easement areas where standard index plans apply. However, in the event that standard index plans do not apply, then Contractor shall provide signed and sealed maintenance of traffic plans by a professional engineer for work in Pinellas County right of way and/or FDOT right of ways. Work in FDOT right of way that require lane closures shall be in accordance with the FDOT Right of Way Permit for that particular work order. Work in FDOT right of ways requiring lane closure typically will only be allowed Sunday – Thursday 8:00 PM – 5:30 AM or as required in specific project FDOT Permits (if any).

ASSIGNMENT OF WORK

All work shall be executed by the contractor on an assignment-by-assignment basis, in the form of a Work Order authorized by the Engineer. Pinellas County does not guarantee Work Orders will be concurrent and/or consecutive. The Contractor shall perform no work under this Contract without the Engineer’s written authorization to proceed for each Work Order. The Contractor hereby agrees to waive any claim for compensation for any work performed without authorization.

Each individual location contained in a Work Order is to be considered an “individual project” such that all work, including demobilization and cleanup, must be fully completed in a reasonable time frame, as determined by the Engineer. The project limits shown on the location maps and/or plans contained in each Work Order are approximate; Contractor shall verify exact limits with the Engineer prior to beginning construction. Construction shall be limited to a maximum of two (2) individual project locations at a time, unless otherwise approved by the Engineer.

All work shall be completed in accordance with the schedule of the Work Order. The Contractor shall have sufficient crews and equipment to perform all work, including restoration, at the time the Work Order is assigned. The inability of the Contractor to meet contractual obligations, or to perform assigned work in a satisfactory manner, shall be grounds for termination of the Contract, and/or reassignment of the work for construction by others. The Engineer reserves the right to add or delete sites and project locations from the Work Orders. There are no guaranteed Work Order locations in the “Bid Submittal Sheets” (Schedule of Values) included in the Pricing Proposal of the contract document.

The Contractor shall only be compensated for that work satisfactorily completed. There will be no compensation to the Contractor for cancellation of the Contract or for any assigned work that is not constructed to the satisfaction of the Engineer.

Prior to assignment of any Work Order, the Contractor shall prepare a detailed work plan for each project, which shall include a work schedule.

A Pinellas County Purchase Order shall will be issued for each work location. Contractor shall commence construction within 30 calendar days of issuance of the Purchase Order. All work shall be performed in accordance with the work order schedule and any variance for additional calendar days shall be submitted to the County in advance for consideration. No work shall begin until written authorization to proceed with the work order is provided to the Contractor and is accompanied with a Pinellas County Purchase Order.

NOTIFICATION

The Contractor shall provide the Engineer or Project Manager notification via a worksheet of the work areas/segments being performed and that will be completed, on a daily basis no later than 8:00 AM via email. The worksheet shall outline the limits of the road segments to be worked upon that day so that the Engineer or Project Manager may visit and inspect and tentatively accept the work quality as being satisfactorily completed. Upon notification of completed areas, the Engineer or Project Manager will conduct a final inspection of the work within 48 hours (holidays and weekends excluded). In the event of unsatisfactory work, the Contractor shall be provided a “punch list” indicating the corrective measures necessary for the work to be satisfactorily performed. The Contractor shall perform corrective measures within thirty (30) calendar days. Upon corrections made, the Contractor shall notify the Engineer and a re-inspection will be made by the following business day (holidays and weekends excluded).

SPECIAL CONDITIONS, (5.14. AFTER NOTICE OF AWARD TO CONTRACTOR) The term Preconstruction Conference shall mean review meeting prior to commencing each individual Work Order.

INSURANCE AND INDEMNIFICATION

The contractor is advised if work is performed on local municipal roads or state roads in addition to unincorporated local roads, the contractor shall indemnify and name as additional insured Pinellas County, as well as the FDOT and/or the appropriate municipality.

ADVISORY

Bidders are advised to view the following link to view the map outlining Pinellas County’s Road Classifications for Arterial/Collector Roadways and Local Roads at Roadway-Pavement- Guidelines.pdf (pinellascounty.org).

http://www.pinellascounty.org/technical/pdf/Roadway-Pavement-Guidelines.pdf http://www.pinellascounty.org/technical/pdf/Roadway-Pavement-Guidelines.pdf