Amendment #3.pdf

SAP

State of South Carolina

Fixed Price Bid

EXEMPT

AMENDMENT #3

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022705 02/24/2022

JEFFERY SCHWALK

1-803-737-1018 SchwalkJC@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *On-Call FP Mechanical Limb Management USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 03/04/2022 03/16/2022 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 02/10/2022 10:00:00 CLOSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE

CONFERENCE TYPE: Pre-Bid Conference

DATE & TIME: 02/08/2022 10:00:00 CLOSED

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: This Pre-bid Conference will be held via teleconference only. Dial-in: 1-800- 753-1965 Access Code: 7236783. Please register with the Procurement Officer by 5:00 PM Feb 7, 2022. COMPLETED

AWARD &

AMENDMENTS

Award will be posted on 03/31/2022. 04/28/2022.The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:SchwalkJC@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

The Following changes have been made via this Amendment:

1) Various dates, including the Submit Offer date and the Award Posting date, have been extended on the cover page of this amendment.

2) Specifications from Section III, items 1.0 through 2.0 of the Solicitation Document have been amended, as per the next section. Highlighted and underlined text has been updated and/or added. This includes new Not To Exceed Pricing.

3) Section VIII: Bidding Schedule has been updated and is included in the following pages.

AMENDED SECTION III/SPECIFICATIONS: Items 1.0 through 2.0:

1.0 PURPOSE / OVERVIEW / SCOPE

This document provides specifications for the following limb management activities to be performed within the South Carolina Department of Transportation’s (SCDOT) rights-of-way on a fixed-price, per line item, as-needed basis:

ACTIVITIES:

• LIMB MANAGEMENT MECHANICAL – INTERSTATE

• LIMB MANAGEMENT MECHANICAL – PRIMARY

• LIMB MANAGEMENT MECHANICAL – SECONDARY

• LIMB MANAGEMENT MECHANICAL – SPECIALIZED

• WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME FLAGGING OPERATIONS

• WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME SHOULDER CLOSURE CASE I

• WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME MULTI-LANE (PRIMARY OR

SECONDARY) LANE CLOSURE

• WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME INTERSTATE LANE CLOSURE

ASSOCIATED ACTIVITIES:

• WORK ZONE TRAFFIC CONTROL (INCIDENTAL, E.G. SHOULDER CLOSURE CASE II, MOBILE

SHOULDER OPERATIONS, ETC.)

• WOODY VEGETATIVE DEBRIS MANAGEMENT

LIMB MANAGEMENT MECHANICAL requires the mechanical cutting of limbs growing within the specified SCDOT right-of-way limits along various state maintained Interstate, primary and/or secondary roadways to provide for clear sight distances and overhead clearance. A limb is defined as a larger branch of a tree.

LIMB MANAGEMENT MECHANICAL described herein shall include the furnishing of all implements, machinery, equipment, tools, materials, transportation, labor, personal protective equipment, licenses, fuel, incidentals, woody vegetative debris management and work zone traffic control and associated devices.

1.1 STANDARD SPECIFICATIONS

The Contractor must adhere to rules and regulations of the latest edition of the South Carolina Department of Transportation Standard Specifications for Highway Construction (hereinafter called Standard Specifications):

http://www.scdot.org/doing/construction_StandardSpec.aspx

1.2 DEFINITIONS

SCDOT

SCDOT refers to the South Carolina Department of Transportation.

Procurement Procurement refers to the SCDOT Procurement Office.

Engineer / Inspector Engineer refers to the respective county SCDOT Resident Maintenance Engineer or appointee, such as an inspector.

Contractor Contractor refers to the bidder who successfully enters into a contractual agreement with SCDOT to perform the brush management activities described in these specifications.

Tree A tree is defined as a plant of woody nature that has a diameter of larger than three inches measured at a height of five feet above the ground surface.

Tree Line The tree line is defined as the edge of the relatively straight line of trees closest to the roadway. The tree line will only alter where there is a distance of fifteen feet or more between the trees closest to the roadway. The Engineer shall determine the tree line.

Inclement Weather https://www.scdot.org/business/pdf/2000_full_specbook.pdf#search=STANDARD%20SPECS https://www.scdot.org/business/pdf/2000_full_specbook.pdf#search=STANDARD%20SPECS

As determined by the Engineer, inclement weather is defined as any time during the allowed hours of operation whereby weather or conditions due to weather: 1) prevents safe performance of the activity (e.g., impaired visibility, slippery conditions), 2) performing the activity will likely result in damage to SCDOT property (e.g., equipment-induced ruts in soil surface due to wet/soggy conditions), or 3) prevents the work from being performed satisfactorily to meet the requirements of the specifications. The minimum increment of inclement weather is ½ day (= minimum 4 hours). The Engineer shall advise the Contractor of the number of approved inclement weather days as they occur. No brush management activity of any type is permitted when the Engineer declares that Inclement Weather is in effect.

Rail Rail is a general term used to define all types of guardrail and cable rail. Rail length is measured in linear feet in one direction, from a beginning mile point to an ending mile point.

Business Day A business day is defined as any weekday (i.e., Monday through Friday), excluding observed State holidays. Saturday is not considered a business day.

R/W and/or ROW The abbreviations, R/W and/or ROW, refer to the SCDOT right-of-way limit.

ODA

The abbreviation ODA refers to Outdoor Advertising Windows.

Structure A structure is any SCDOT component or appurtenance, except rail and signs, associated with the road system. Structures include but are not limited to culverts/pipes, catch basins, manhole covers, etc.

Limb A limb is a larger branch of a tree.

District Engineer District Engineer refers to the District Engineering Administrator or their designee in each District.

Shoulder Mile The unit of measurement consisting of one mile of one shoulder of the roadway.

1.3 MAXIMUM PRICES / MINIMUM QUANTITIES / DATES / LOCATIONS

Each SCDOT county maintenance office may utilize this contract on an as-needed per line item (i.e., work description) basis according to the following table:

Line Item

Work Description

Maximum Price

Per Shoulder Mile

Minimum Shoulder Miles Per Request

Minimum Shoulder

Miles Daily Production

Application Dates* Locations From To

Limb Management Mechanical – Interstate Routes

$1,750 25 2 Jan 1 Dec 31 **

Limb Management Mechanical – Primary Routes

$1,500 25 2 Jan 1 Dec 31 **

Limb Management Mechanical – Secondary Routes

$1,250 25 2 Jan 1 Dec 31 **

Limb Management Mechanical – Specialized

$3,000 10 .25 Jan 1 Dec 31 **

WORK ZONE TRAFFIC CONTROL SURCHARGE ITEMS

Line Item

Work Description (As directed by the Engineer according to current SCDOT Standard Drawings for Work Zone Traffic Control https://falcon.scdot.org/falconwebv4/default.aspx?cmd=logon&hiddenLogon=1

Maximum Price Per Day

5 WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME FLAGGING OPERATIONS $1,500

6 WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME SHOULDER CLOSURE (CASE I) $1,200

7 WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME MULTI-LANE (P/S)LANE CLOSURE $1,400

8 WORK ZONE TRAFFIC CONTROL SURCHARGE – DAYTIME INTERSTATE LANE CLOSURE $1,500

1.4 SUPERVISION BY SCDOT

Work will be monitored by SCDOT staff located at the respective SCDOT county Maintenance Facility, herein called the Engineer.

1.4 TRAINING

The Contractor shall provide proper operational and safety training to employees used in the execution of this work.

2.0 LIMB MANAGEMENT MECHANICAL

Unit: Shoulder Mile (The minimum unit shall be one continuous shoulder mile per route)

Quantity: TBD by the Engineer prior to each respective request/Purchase Order (See minimum quantities per request in Section 1.3)

When: January 1 through December 31

Where: Interstate, Primary, and Secondary Routes (as indicated in each respective request) (See A1. Limits of Operation)

Frequency: One time annually, per location

Cycle Time: The number of business days to complete each request will be determined by the total quantity of the request divided by the Minimum Shoulder Miles Daily Production (Section 1.3)

What: All limbs, including live and dead limbs, regardless of size that occur within the defined limits

How: LIMB MANAGEMENT MECHANICAL shall be performed as described below:

All cuts shall be smooth, clean, and neat.

*A specific work schedule shall be mutually established between SCDOT and the Contractor at the Pre- Performance Meeting.

**SCDOT will provide the specific list of locations (roads) along with actual shoulder mileage, with each respective request/Purchase Order. Each location will be identified by route and will specify beginning and ending locations (to include mile points).

***SCDOT encourages bidders to give their very best price per shoulder mile. The above maximum is a not-to-exceed price.

https://falcon.scdot.org/falconwebv4/default.aspx?cmd=logon&hiddenLogon=1

Cuts shall be made sufficiently close to the trunk of the tree without cutting into the branch collar or trunk of the tree.

Regardless of slopes, ditches, structures, guardrail/cable rail, signs, or any other feature(s), trees shall be de-limbed to provide 18’ clearance over the roadway and ground elevation of the shoulder or slope continuously to the tree line or the right-of-way limit, whichever occurs first.

Cuts shall be left unpainted.

Activity and associated activity shall not result in the deposit of vegetative debris onto the road surface.

LIMB MANAGEMENT MECHANICAL – SPECIALIZED may be requested by the Engineer for special circumstances where traditional limb-trimming equipment would not be practical to perform limb management, or other extenuating circumstances exist. The purpose of this line item is for specialized equipment and/or extraordinary measures are necessary to accomplish the clear sight distances and/or overhead clearance as determined by the Engineer.

End of modifications to Section III/Specifications.

Revised Bidding Schedule on the following pages.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL: UPDATED 02/24/2022

BIDDING SCHEDULE (NOV 2007)

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 350 Mile

Item Description: D1 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,200 $1,750.

0002 350 Mile

Item Description: D1 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,000 $1,500.

0003 350 Mile

Item Description: D1 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $800.$1,250.

0004 350 Mile

Item Description: D1 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,500 $3,000.

0005 350 Mile

Item Description: D2 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,200 $1,750

0006 350 Mile

Item Description: D2 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,000 $1,500

0007 350 Mile

Item Description: D2 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0008 350 Mile

Item Description: D2 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0009 350 Mile

Item Description: D3 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0010 350 Mile

Item Description: D3 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0011 350 Mile

Item Description: D3 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0012 350 Mile

Item Description: D3 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0013 350 Mile

Item Description: D5 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0014 350 Mile

Item Description: D5 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0015 350 Mile

Item Description: D5 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0016 350 Mile

Item Description: D5 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0017 350 Mile

Item Description: D6 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0018 350 Mile

Item Description: D6 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0019 350 Mile

Item Description: D6 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0020 350 Mile

Item Description: D6 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0021 350 Mile

Item Description: D7 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,200 $1,750.

0022 350 Mile

Item Description: D7 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0023 350 Mile

Item Description: D7 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0024 350 Mile

Item Description: D7 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0021 350 Mile

Item Description: D4 - LIMB MANAGEMENT MECH. - INTERSTATE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0022 350 Mile

Item Description: D4 - LIMB MANAGEMENT MECH. - PRIMARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0023 350 Mile

Item Description: D4 - LIMB MANAGEMENT MECH. - SECONDARY

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

0024 350 Mile

Item Description: D4 - LIMB MANAGEMENT MECH. - SPECIALIZED

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED

ADDED SURCHARGE ITEMS

0025 50 DAY

Item Description: SURCHARGE FOR DAYTIME FLAGGING OPERATIONS

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,500.

0026 50 DAY

Item Description: DAYTIME SHOULDER CLOSURE SURCHARGE (CASE I)

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,200.

0027 50 DAY

Item Description: DAYTIME MULTI-LANE (P/S) CLOSURE SURCHARGE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,400.

0024 50 DAY

Item Description: DAYTIME INTERSTATE LANE CLOSURE SURCHARGE

Tendering Text: Please enter your best price as the Unit Price. The Extended Price is the Unit Price multiplied by the Quantity. Quantities are estimated and used for evaluation purposes. The Unit Price for this line item is NOT TO EXCEED $1,500.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.