Amendment 2 Revised Pricing and Extension.pdf

WISCONSIN DEPARTMENT OF ADMINISTRATION

DIVISION OF ENTERPRISE OPERATIONS

DOA-3051 (R 04/2019)

S. 51.01(5) WIS. STATS.; AND

S. 111.32(13M) WIS. STATS

STATE BUREAU OF PROCUREMENT

101 EAST WILSON STREET, 6TH FLOOR

POST OFFICE BOX 7867

MADISON, WI 53707-7867

FAX (608) 267-0600

TTY (608) 267-9629

HTTP://VENDORNET.STATE.WI.US

Contract Amendment

Contract No.: 505ENT-M21-RETAILLOCBX-01 Amendment No.: 2

Contract Title: Retail Lockbox Services

This Amendment is entered into by and between the State of Wisconsin, Department of Administration, and the Contractor, whose name, address and principal officer appears below.

Contractor Name Deluxe Financial Services LLC

Contractor Address 801 S Marquette Ave

City: Minneapolis State: MN Zip: 55402

Principal Officer:

The parties wish to change the terms of the above-referenced Contract in the following manner:

Effective April 1, 2023:

The term of the contract shall be extended for 1 year for the purpose of completing a solicitation or transition to new

Contractor(s).

Pricing is amended as follows. Delete Attachment A-1, in its entirety, and replace with Attachment A-2(Revised

Lockbox Fees), contained herein.

All terms and conditions of the aforementioned Contract, except as amended herein, continue in full force and effect.

Except as expressly changed by this Amendment, the terms, conditions, rights and obligations of Contract No.:

505ENT-M21-RETAILLOCBX-01 shall remain in effect unchanged. In the event of any inconsistency or conflict in the Contract and this Amendment, the provision of this Amendment shall control.

To Be Completed by Contractor

For State of Wisconsin Department of Administration

For

Company Name

Address

City State Zip

Signature By

Printed Name

Date

Signature

Title

Date

This document can be made available in alternate formats to individuals with disabilities upon request.

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VP, Head of Service Delivery & Client Support

Jacob Rider

3/30/2023 | 8:33 AM PDT

Minneapolis 55402

801 South Marquette Avenue

MN

Deluxe Finanical Services, LLC

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3/30/2023 | 4:17 PM CDT

Bureau Director

Cheryl Edgington

Attachment A-2 Revised Lockbox Fees

Confidential

Retail Lockbox Processing Fees

State of Wisconsin

Item Name

Item Definition

Price

Price Per Item

Description

Remittance Processing

Monthly Maintenance Fixed monthly cost associated with the maintenance of a client's lockbox account. If a client requests multiple applications within one box number (e.g. exception processing on a different platform), each application will be charged a separate "Monthly Maintenance" fee.

$87.8801 Per Month/Job

PO Box Rental Charge is passed through "at cost" from the USPS at the current fee.

Pass

Through

Per Year/Box

Payments Processed Payment processing fees include mail opening; image scanning and capture of both check and coupon;

automated or manual capture of the courtesy amount;

encoding and endorsement. Exception fees apply as appropriate.

Payments Processed

3,000 – 3,999 $ 0.2461

4,000 – 4,999 $ 0.2343

5,000 – 9,999 $ 0.2226

10,000 – 14,999 $ 0.1758

15,000 – 19,999 $ 0.1406

20,000 - 49,999 $ 0.1172

50,000 - 99,999 $ 0.1055

100,000 - 249,999 $ 0.0937

250,000 – 999,999 $ 0.0820

1,000,000 or more $ 0.0703

Per Payment

Processed

Unmatched Payment Surcharge (on top of payment processing fees) for a transaction where the check amount does not match amount in OCR line on remittance stub.

$0.0120 Per Payment

Multiple Payment Surcharge (on top of payment processing fees); can apply to multiple checks/one coupon, one check/multiple coupons or multiple check/multiple coupons.

$0.1200 Per Coupon

Check Only Payment For transactions where a check is received without a coupon.

$0.2343 Per Check

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Check & List Payment For a transaction where a check is received without a coupon and there are several account numbers to apply to the check (e.g. paying online bill payment transactions).

$0.1758 Per Account Listed

General Mail -Low-Speed

Manual Envelope Opening

Surcharge (on top of payment processing fees); can apply to payments requiring low-speed mail opening.

$0.0546 Per Envelope

Unprocessable or

Correspondence Item

For any correspondence or unprocessable item returned. If needed and available, the account number is transcribed).

Includes outsorting and returning items in daily remittance package.

$0.1746 Per Unprocessable

Payment or

Document

Returned

Reject/Other Applies for items that are rejected as unprocessable systemically or per clients' instructions. Includes outsorting and returning items in daily remittance package.

$0.1746 Per Unprocessable

Payment

Sensitive Document

Destruction

For shredding client coupons, which is a required service. $0.0012 Per Document

Destroyed

Mark Sense Detect For all transaction images “identified” via Mark Sense detection and exported to Image Archive or transmitted to client. Includes change of address and other notations, marketing information, etc.

$0.0117 Per Coupon

Detected

OCR Reject If the OCR reject rate equals or exceeds 3% in a given month, all rejected items will be assessed this fee.

$0.2182 Per Reject

Data Entry - Numeric Charge for keying numeric data as required. $0.0105 Per Keystroke

Data Entry – Alpha Numeric Charge for keying alphanumeric data as required. $0.01146 Per Keystroke

Payment without Check Digit

(Surcharge)

Surcharge for processing a payment without a check digit routine in the account number field or for the entire scan line. Clients should be encouraged to have both in their scan line.

$0.2182 Per Payment

Account Look up Fee for looking up account information in order to apply check only payments that do not have an account number

(or where the client requests that lookup be used to verify account information written on the check).

$0.4101 Per Lookup

Attempt

Cash Payment Charge for processing remittances received with cash payments. Cash will be replaced by a check equal to the total amount of the cash and processed.

$2.8912 Per Payment

Check Reversal Item –

Automated Returns

Charge for automatically placing check return item information on a client's AR transmission for the purpose of determining which customer account to debit or

"unpost."

$1.1712 Per Returned Check

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Express Mail - Package Surcharge for any package received via express or overnight courier to be processed same day if received before 10:30am and the AR file is scheduled for 4:30 PM or later.

$2.9293 Per Package

Express Mail - Payment Surcharge for any payment received via express or overnight courier to be processed same day if received before 10:30am and the AR file is scheduled for 4:30 PM or later. Charge is levied at the “per payment” level.

$0.1406 Per Payment

MICR Capture

Fee levied on all check volumes not just the items that have been corrected. Fee to include any MICR correction required by the client for routing, account, or check number for either reporting or for transmission.

$0.0012 Per Check

MICR Match Systematic matching of check onlys with no account number against a MICR database of previously captured payments

$0.1172 Per payment

Matched

Data Transmission File Daily Charge for communication of detailed remittance information to the customer on weekdays.

$5.8587 Per File

Data Transmission – Special Charge for communication of detailed remittance information to the customer on weekends or holidays.

Charge should also be levied for earlier end of month cut-offs.

$117.1734 Per Month

Stop File, Positive File, CIF

File, MAM File, Table

Maintenance

Maintenance fee for storing and maintaining the incoming file or edit table that contains criteria for processing or rejecting payments (e.g. bin number or DDA tables).

Transmission fees also apply for updates.

$234.3470 Per Month

Stop File Payment Per Stop File "Match" or "Hit" out sorted and returned.

$0.2930 Per Payment

Stopped

Reports – Ad Hoc/

Customized

Charge for preparing customized reports for a client. $58.5867 Per Report / Per

Month

Reports - Archive Charge for preparing reports posted to the Reports Queue on Image Archive. Exception Queue Maintenance fees still apply.

$2.3435 Per Report

Reports – Email Charge for emailing reports. $5.8587 Per Email

Reports - Additional Charge for Preparing Additional output reports $5.8587 Per Report

Image Archive – Basic

Storage

Fee for providing seven-year storage and access to front images of checks and coupons. Rear images can be archived based upon client requirements.

$0.0076 Per Image Stored

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Image Archive -

Correspondence

Charge for capturing and exporting correspondence to the archive.

$0.1172 Per

Correspondence

Piece

Image Archive Maintenance Fixed monthly cost associated with the maintenance of a client's Image Archive.

$109.1000 Per Month/Client

Setup

Exception Que Item Per image charge for specific exception items such as suspense, address changes, correspondence, etc. that can be posted and viewed within the Exception Queue and utilized as a workflow tool.

$0.1758 Per Image

Exception Queue

Maintenance

Maintenance for each Exception Queue in Image Archive.

(Excludes Report Queue)

$58.5867 Per Month/Per

Exception Queue

Client Decisioning Module

(CDM) Payment

SAME DAY

Charge for presenting any exceptions via our Client

Decisioning offering. Clients access and decision transactions via the Internet and charge is levied regardless of decision (e.g. reject, process, suspend, etc.).

Standard reject fee applies for any rejected transactions and standard sort fee applies for any sorts (separating true unprocessable from CDM decisioned items).

$0.2929 Per Check

Decisioned

Client Decisioning Module

(CDM) Payment

MULTI DAY

Charge for presenting any exceptions via our Client

Decisioning offering. Clients access and decision transactions via the Internet and charge is levied regardless of decision (e.g. reject, process, suspend, etc).

Standard reject fee applies for any rejected transactions and standard sort fee applies for any sorts (separating true unprocessable from CDM decisioned items).

$.4101 Per Check

Decisioned

CDM Maintenance Monthly Maintenance for Client Decisioning Module. $58.5867 Per Month

Client Decisioning Module

(CDM) Reject

Charge for presenting any exceptions via our Client

Decisioning offering. Clients access and decision transactions via the Internet and charge is levied regardless of decision (e.g. reject, process, suspend, etc.).

Standard reject fee applies for any rejected transactions and standard sort fee applies for any sorts (separating true unprocessable from CDM decisioned items).

$0.2929 Per Check Rejected via CDM

Exception Letter Processing Charge for letter generation related to returning unprocessable checks to client's customer.

$4.1011 Per Letter

Image Bulk File Transmission Per image charge for any images exported and transmitted to a client. It should be noted that a typical transaction

(e.g., per payment, unmatched) consists of two images, one for the check and one for the coupon.

$0.0185 Per Image Exported

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Image Transmission

Maintenance

Monthly Maintenance for export of images to clients' own image archive system. Transmission fees and setup costs are also applicable.

$545.5000 Per Month

ICL Items - Attempts ICL Processing - charge for processing lockbox transactions that are truncated from paper check deposits to an ICL file under Check 21 rules. Fee is a surcharge on top of all per payment fees. Includes: IQA/IUA review and sort;

automated MICR line capture and export; MICR line parsing; exclusion and conversion edits; dual workflow management; ANSI x9.37 file formatting and certified check storage. Volume counted per job/lockbox.

$0.0094

Per ICL Attempted

(Per Check)

Sensitive Document

Destruction – ICL

For shredding client checks, which is a required service. $0.0012 Per Check

Destroyed

Image Reject/Paper Deposit

(Non-conforming Images –

NCI)

This is a manual process and charges are levied per check that is pulled for paper deposit

$0.8788 Per NCI

ICL Transmission Weekday ICL Transmission. $5.8587 Per Transmission

ICL Transmission – Weekend Weekend ICL Transmission. $23.4347 Per Transmission

Research Per inquiry charge for research performed by Deluxe on non-error lockbox transactions.

$8.7880 Per Inquiry

Sorting Item – Rough (1-4

Sorts)

Charge for any sort type: alpha, numeric, and/or alphanumeric. Charge will be added on top of other payment processing charges (e.g. payment, unmatched, multiple, check only, etc.).

$0.1172 Per

Check/Document

Reviewed

Sampling Charge for each transaction pulled to support sampling requirements

$0.8183 Per Transaction

Additional Daily Physical

Check Storage

Per Check for any additional storage over the 5-day standard

$0.0014 Per Item

Photocopy Charge for a manual photocopy of checks, invoices, and other remittance documents.

$0.1758 Per Photocopy

Dedicated Messenger The Special Handling Charge to deliver your lockbox work via dedicated courier or messenger. Charge is by address.

Pass

Through

Per Run

Postage Pass through fee for postage related to the outgoing remittance package.

Pass

Through

Per Package

Courier Per Run based on contracted fee.

Pass

Through

Per Run

Outgoing Dispatch

Coordination

Package Preparation and Mailout $76.1627 Package

Preparation and

Mailout

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Standard Remittance

Implementation and Change

Order Services

Charge associated with standard implementation of new lockboxes into production or making changes to remittance jobs already in production. Includes lockbox specific requirements, configuration, and testing to align with requirements. Also applicable for remittance processing rule changes. For purposes of clarity, this item fee does not cover other Deluxe Professional Services.

$175.00 Per Hour

Custom Professional

Services

Business Requirements Analysis for custom solutions, Complex System Configuration.

$246.0641 Per Hour

Other Professional Services Program Management, Solution Consultation, Custom

Programming and Development

$246.0641 Per Hour

Weekend or Off-hours

Services

Custom Professional Services or Other Professional

Services provided outside normal business hours

$300.00 Per Hour

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Remote Capture Monthly

Maintenance

Monthly maintenance fee for Remote Lockbox Capture. $97.3720 Per Month

Remote Lockbox Fee per

Check

Remote Lockbox fee per check imaged through a remote desktop scanner. Fee includes Item processed fee of $0.06 and Remote Lockbox Fee of $0.05 per check.

0.0573 Per Check

Remote Lockbox Fee per

Document (non-check)

Remote Lockbox fee per document (non-check) per image. 0.0573 Per Document (Non-check)

Remote Lockbox Scanner Set

Up and Training

One time set up fee for each scanner and training for

Remote Lockbox Capture.

148.9220 Per Scanner

One Time Fee

Remote Lockbox Initial

Installation

Onetime installation fee for Remote Lockbox Capture. 7500.0000 Per Lockbox

One Time Fee

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