Amendment_1_Revised_Pricing_fully executed.pdf

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WISCONSIN DEPARTMENT OF ADMINISTRATION

DIVISION OF ENTERPRISE OPERATIONS

DOA-3051 (R 04/2019)

S. 51.01(5) WIS. STATS.; AND

S. 111.32(13M) WIS. STATS

Contract Amendment

STATE BUREAU OF PROCUREMENT

101 EAST WILSON STREET, 6TH FLOOR

POST OFFICE BOX 7867

MADISON, WI 53707-7867

FAX (608) 267-0600

TTY (608) 267-9629

HTTP://VENDORNET.STATE.WI.US

Contract No.: 505ENT-M21-RETAILLOCBX-01 Amendment No.: 1

Contract Title: Retail Lockbox Services

This Amendment is entered into by and between the State of Wisconsin, Department of Administration, and the Contractor, whose name, address and principal officer appears below.

Contractor Name Deluxe Financial Services

Contractor Address 801 S Marquette Ave.

City: Minneapolis State: MN Zip: 55402

Principal Officer: Evan Zach, Vice-President, Delivery & Client Services

The parties wish to change the terms of the above-referenced Contract in the following manner:

Effective February 1, 2022:

Amend Attachment 1. (Lockbox Fees). Delete Attachment 1, in its entirety, and replace with Attachment A-1(Revised Lockbox Fees), contained herein.

All terms and conditions of the aforementioned Contract, except as amended herein, continue in full force and effect.

Except as expressly changed by this Amendment, the terms, conditions, rights and obligations of Contract No.:

505ENT-M21-RETAILLOCBX-01 shall remain in effect unchanged. In the event of any inconsistency or conflict in the Contract and this Amendment, the provision of this Amendment shall control.

To Be Completed by Contractor

For State of Wisconsin Department of Administration Cheryl Edgington, Director State Bureau of Procurement

For Deluxe Financial Services, LLC

Company Name

801 South Marquette Avenue

Address

Minneapolis, MN 55402

City State Zip

Signature By

Date

Evan Zach

Printed Name

Signature

Vice President, Delivery & Client Services

Title

January 19, 2022

Date

This documen t can be made available in alternate formats to individuals with disabilities upon request.

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2/4/2022 | 8:09 AM CST

http://vendornet.state.wi.us/

CONFIDENTIAL do not disclose to third parties 55579258-20220119-TM-RS-Schedule-AMD-Q08047-Pending Signature

Attachment A-1 Amended 2/1/2022

Lockbox Fees

Retail Processing Fees

Billing Category Unit Price Measurement Short Description/Notes

Remittance Processing - Basic Services

Maintenance Fees

Lockbox Monthly

Maintenance

$80.55 Per Month/

Per Job

Cost associated with the maintenance of the lockbox.Includes regularly scheduled

P.O. Box pickups, maintenanceof specific procedures, database maintenance, and regularly scheduled depositsto the bank.

PO Box Rental Pass Through Per Year/

Per Box the USPS.

from

Remittance Payment Processing Fees

Payments Processed

3,000 - 3,999

4,000 4,999

5,000 9.999

$0.2255

$0.2148

$0.2041

Per Payment

Processed

Payment processing fees include mail opening; image scanning and capture of both check and coupon; automated or manual capture of the courtesy amount;

encoding and endorsement. Exception fees

10,000 14,999 $0.1611 apply as appropriate.

15,000 19,999 $0.1289

20,000 49,999 $0.1074

50,000 99,999 $0.0967

100,000 249,999 $0.0859

250,000 999,999 $0.0752

1,000,000 or more $0.0644

Unmatched Payment $0.011 Per Payment Surcharge (on top of payment processing fees) for a transaction where the check amount does not match amount in OCR line on remittance stub.

Multiple Payment $0.11 Per Coupon Surcharge (on top of payment processing fees); can apply to multiple checks/one coupon, one check/multiple coupons or multiple check/multiple coupons.

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Check Only Payment $0.215 Per Check For transactions where a check is received without a coupon.

Check & List Payment $0.1611 Per Account

Listed

For a transaction where a check is received without a coupon and there are several account numbers to apply tothe check (e.g.

paying online bill payment transactions).

Low Speed /Manual

Envelope Opening

$0.0537 Per Envelope Surcharge for processing a payment whose remittance envelope does not meet the minimum requirements defined in Deluxe's

Envelope Specifications document (can't be opened on high speed

OPEX extraction

Sensitive Document

Destruction

$0.0011 Per Document

Destroyed

For shredding invoices, correspondence, or other backup

Exception Fees

Account Look up $0.3759 Per Lookup

Attempt

Fee for looking up account information in order to apply payments that do not have an account number or used to verify account information.

Charges levied regardless if an account number is found or not.

Data Entry - Numeric $0.0097 Per Character Charge for keying numeric data as required.

Data Entry Alpha Numeric $0.0107 Per Character Charge for keying alphanumeric data as required.

MICR Capture $0.0011 Per Check The per check fee associated with automated collection of check MICR Line information.

Cash Payment $2.6500 Per Payment Charge for processing remittances received with cash.

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Express Mail Package $2.685 Per Package Surcharge for any package received via express or overnight courier to be processed same day if receivedbefore 10:30am and the

AR file is scheduled for 4:30 PM or later.

Express Mail Payment $0.1289 Per Payment Surcharge for any payment received via express or overnight courier to be processed same day if receivedbefore 10:30am and the

AR file is scheduled for 4:30 PM or later.

Charge is levied at the

Correspondence Item $0.1611 Per Document

Returned

The per-item fee to cover the receipt, coordination and control of correspondence mailed to the lockbox without a payment and is returned via dispatch package

Reject/Other $0.1611 Per Payment or Document

Returned

Items that are rejected as unprocessable

(systemically ormanually) per boxinstructions and included in the daily package.

MarkSense Detect $0.0107 Per Coupon

Detected

For all transaction images

MarkSense detection and exported to

Image Archive or transmitted.

Includes change of address and other notations, marketing information, etc.

OCR Reject $0.2148 Per Reject If the OCR reject rate equals orexceeds 3% in a given month, all rejected items will be assessed this fee.

Payment without Check

Digit (Surcharge)

$0.2148 Per Payment Surcharge for processing a payment without a check digitroutine in the account number field or for the entire scan line.

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Research $8.055 Per Inquiry Per inquiry charge for researchperformed by

Deluxe on non- error lockbox transactions.

Check Reversal Item -

Automated

$1.0740 Per Returned

Check

Charge for automatically placing check return item information on an AR transmission for the purpose of determining which customer account to debit or "unpost."

Stop File Payment $0.2685 Per Payment

Stopped

Charge for rejecting a paymentthat appears on an automated stop file; is rejected during an automated part of the process (e.g. a coupon that fails an edit check); or for stopping the processing of an item based on some other customer specified instructions.

Stop File/Table Maintenance $214.8000 Per Month Maintenance fee for storing and maintaining the stop file, account lookup file or edit table that contains criteria for processing or rejecting payments. Transmission fees also apply for updates.

Transmission Fees &

Programming Fees

Data Transmission File

(Daily)

$5.3700 Per File

Transmitted or

Received

Fee for sending or receiving data transmissions.

Data Transmission File -

Special

$107.4000 Per Month Charge for communication of detailed remittance information on weekends or holidays. Charge should also be levied for earlier end of month cut-offs.

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Programming $225.540 Per Hour Charge associated with programming support to accommodate a customer application. Includes any programming, custom design, and testing of reports, edits, development of data capture and/or transmission software.

Also applicable for process changes and special reports.

Image Transmission

Image Transmission / Item $0.01700 Per Image

Transmitted

Per image charge for any images exported and transmitted. It should be noted that a typical transaction consists of checks, invoices, backup, correspondence and envelopes.

Image Transmission

Maintenance

$500.000 Per Month Monthly maintenance for sending an image file.

Packaging & Delivery Fees

Postage Pass Through Pass Through Fee for postage related to dispatching a remittance package.

Dedicated Messenger Pass Through Per Scheduled

Dispatch / Per

Month

The special handling charge to deliver lockbox work via dedicated courier or messenger. Charge is by site by address.

Courier - Other Pass Through Per Run Actual charge for courier cost.Includes but is not limited to runs for Bank Deposits and

Mail Pickups. "Pass through" line item.

Outgoing Dispatch

Coordination

$69.810 Per Dispatch /

Per Month Package Preparation andMailout

Report Fees

Reports Additional $5.370 Per Report Charge for preparing additional output reports.

Reports - Archive $2.148 Per Report Charge for uploading reportsto archive.

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Email $5.370 Per Email Charge for sending an email, which could include reports or other account information.

Custom Reports $53.700 Per Report /

Per Month

The fee to generate non-standard reports.

Image Archive - Basic

Service

Image Archive - Basic

Storage

$0.00700 Per Image

Stored

Fee for providing seven (7)year storage and access to front images of checks, invoices, backup and correspondence.

Image - Correspondence $0.10740 Per Document

Imaged

Charge for capturing & imaging correspondence only.

Image Archive Maintenance $100.00 Per Month /

Per Client

Setup

Fixed monthly cost associated with the maintenance of ImageArchive.

Exception Queues &

Decisioning Module

Exception Queue Item $0.16110 Per Image Per image charge for specific exception items such as suspense, address changes, correspondence, etc. that canbe posted and viewed within the Exception Queue and utilized as a workflow tool.

Exception Queue

Maintenance

$53.700 Per Month/

Per Exception

Queue

Maintenance for each Exception Queue in Image Archive. (excludes Report

Queue)

Client Decisioning Module

(CDM) Payment -Single Day

$0.26850 Per Check

Presented

Charge for presenting anyexceptions via our

Client Decisioning Module.

Transactions are decisioned via the Internet and charge is levied regardless of decision

(e.g. reject, process, suspend). Standard reject fees also apply.

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Client Decisioning Module

(CDM) Payment -Multi Day

(2-5 days)

$0.37590 Per Check

Presented

Charge for presenting anyexceptions via our

Client Decisioning Module.

Transactions are decisioned via the Internet and charge is levied regardless of decision

(e.g. reject, process, suspend). Standard reject fees also apply.

Client Decisioning Module

(CDM) - Maintenance

$53.700 Per Month /

Per Setup

Monthly Maintenance for Client

Decisioning Module.

CDM Payment Reject $0.26850 Per Reject Charge for any payment rejected from the

ClientDecisioning Module.

Exception Letter Generation $3.7590 Per Letter Charge for letter generation related to returning unprocessable checks.

ICL Processing - Basic

Services

ICL Items - Attempts $0.00860 Per Item

Attempted

Charge for processing Wholesale lockbox transactions that are truncated from paper check deposits to an ICL file under Check 21 rules.

Image Reject/Paper Deposit

(ICL Non-Conforming &

Canadian Items)

$0.80550 Per Check Manually pull bank returned ICL items for paper deposit processing (non-conforming images). And Canadian in US

$'s check deposits.

ICL Transmission - Weekday $5.370 Per

Transmission

Per weekday ICL Transmission

ICL Transmission

(Weekend/Holiday)

$21.480 Per

Transmission

Per weekend ICL Transmission

Sensitive Document

Destruction (ICL)

$0.00110 Per Check

Destroyed

The shredding of checks for ICL processing are assessed this surcharge. Checks are maintained for two days prior to destruction.

Exception Services

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Photocopy - Additional $0.16110 Per Photocopy Charge for additionalphotocopy(s)

Sorted Item - Rough

(1 - 4 sorts)

$0.10740 Per Check Charge for any sort type: alpha, numeric, alphanumeric,postmark, etc. Charge will be added on top of other payment processing charges.

Remote Capture Services

Remote Capture Monthly

Maintenance Fee

$89.250 Per Lockbox / per Scanner

Monthly Maintenance Fee perlockbox

Scanner Set Up $136.50 Per Scanner Set up and training (One TimeCharge)

Installation $7500.00 Per Site Initial Installation and training (One Time

Charge)

Remote Capture Check $0.05250 Per Check Fee per Check Processed

Remote Capture Non-Check $0.05250 Per Item Fee per Non-check Item Scanned

(Image)

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