Amendment 1.pdf

SAP

State of South Carolina

Amendment #1

Solicitation:

Date Issued:

Procurement

Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030136 09/09/2026

KAREN BROOKS

803-832-8373 Karen.brooks@scmd.sc.gov Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: TAG Complex Lawn Care USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 09/18/2026 10:00:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 09/16/2026 12:00:00 (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: one online only CONFERENCE TYPE: PreBid Meeting

DATE & TIME: 09/15/2026 09:00:00 A.M.

Meet at Front Parking Lot of TAG Building

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Adjutant General's Office 1 National Guard Rd Columbia, SC 29201

AWARD &

AMENDMENTS

Award will be posted on 09/24/2026. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:Karen.brooks@scmd.sc.gov http://www.procurement.sc.gov/

SAP

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES

RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER

FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S

RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE

QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM

A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF

PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER

DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: HIGHLIGHTED

TEXT IS ADDED OR MODIFIED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS

DELETED. [02-2A097-1]

1. Could you confirm the quantity basis for the bidding schedule. Lines 0001 through 0004 show 48 each, which appears to represent a three-year total, while lines 0005 through 0016 appear to represent a single year. Should all lines be priced on the same basis?

Quantities have been updated.

2. Please define "bi-weekly" as used in lines 0001 through 0004 and in Scope of Work item 1. Does it mean every two weeks or twice per month?

Bi-Weekly is every other week. Quantities have been updated.

3. Will the extended price be calculated as unit price multiplied by the quantity stated on each line?

Extended price is quantity multiplied by unit price

4. Will the state issue an amendment correcting or clarifying the bidding schedule quantities prior to the 09/18/2026 opening?

Yes

5. Scope item 8 requires fertilizers and herbicides "as needed." For fixed pricing, will the state accept a defined annual program as the basis of the unit prices provided by us?

We are adding lines for fertilizer and herbicides to be done annually

6. Do the maintenance boundaries shown on Attachment A represent the full extent of required service, and does the requirement to service "all Storage Buildings, Parking Areas, Lots, and Islands" extend litter pickup, edging, and clipping removal beyond the shaded grounds maintenance areas?

The shaded areas are all that is included

7. The map shows two areas labeled Columbia Armory. Does the stated 3.4 acres cover both?

Yes

8. Are the four locations invoiced and serviced independently, or is a single service visit expected to cover all four areas on the same day?

Yes, invoice separately

9. Is irrigation present in any of the maintained areas, and if so who is responsible for its operation, inspection, and repair?

There is no irrigation

10. Will the state provide on-site debris disposal, or is all green waste and litter to be hauled off by the contractor?

Waste is to be hauled off by the contractor

11. What credentialing, background check, or escort requirements apply to contractor employees and vehicles entering the complex?

None are required when completing lawn maintenance. Visits are expected to be during working hours.

12. During drill weekends or mobilizations, parking lots and lawn-adjacent areas may be occupied by vehicles. How should the contractor handle areas inaccessible at the time of a scheduled service, and will a missed or partial service be repriced or rescheduled?

We won’t need to reschedule or reprice if this occurs but visits should be conducted during the week.

14. Scope of Work requires CGL of $1,000,000 per occurrence and $3,000,000 aggregate, while Section VII.B specifies an aggregate of twice the occurrence limit. Please confirm the controlling aggregate limit.

Removing the $3,000,000 from the scope. It should be $2,000,000

15. Invoicing is monthly with a charge for each individual facility, but pricing is per service.

Should the monthly invoice bill the unit price for each service actually performed in that month?

Billing should be per month so in months that have 4 weeks, you would see quantity 4 for the line item.

16. Is attendance at the 09/15/2026 pre-bid meeting mandatory for an offer to be considered responsive?

No, but it would give you the chance to see the property so there aren’t questions later

17. Can you explain the 16 line items listed in the bid portal?

Clarification has been made by renaming each line

The following are additions and removals as stated in above questions.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 54.000 each

Item Description: Grounds Maint -TAG Building (Mar-Oct)

Tendering Text: Grounds Maintenance for TAG Building (March-Oct.) Bi-Weekly

0002 54.000 each

Item Description: Grounds Maint-Columbia Armory (Mar-Oct)

Tendering Text: Grounds Maintenance for Columbia Armory (March-Oct) Bi-Weekly

0003 54.000 each

Item Description: Grounds Maint-USPFO (Mar-Oct)

Tendering Text: Grounds Maintenance for USPFO (March-Oct.) Bi-Weekly

0004 54.000 each

Item Description: Grounds Maint-CSMS (Mar-Oct)

Tendering Text: Grounds Maintenance for CSMS (March-Oct.) Bi-Weekly

0005 12.000 each

Item Description: Grounds Maint-TAG Building-(Nov-Feb)

Tendering Text: Grounds Maintenance for TAG Building (Nov-Feb) Monthly

0006 12.000 each

Item Description: Grounds Maint-Columbia Armory (Nov-Feb)

Tendering Text: Grounds Maintenance for Columbia Armory (Nov-Feb) Monthly

0007 12.000 each

Item Description: Grounds Maint-USPFO (Nov-Feb)

Tendering Text: Grounds Maintenance for USPFO (Nov-Feb) Monthly

0008 12.000 each

Item Description: Grounds Maint-CSMS (Nov-Feb)

Tendering Text: Grounds Maintenance for CSMS (Nov-Feb) Monthly

0009 3.000 each

Item Description: TAG Building (Spring Clean-Up)

Tendering Text: Grounds Maintenance for TAG Building (Spring Clean-Up)

0010 3.000 each

Item Description: Columbia Armory (Spring Clean-Up)

Tendering Text: Grounds Maintenance for Columbia Armory (Spring Clean-Up)

0011 3.000 each

Item Description: USPFO (Spring Clean-Up)

Tendering Text: Grounds Maintenance for USPFO (Spring Clean-Up)

0012 3.000 each

Item Description: CSMS (Spring Clean-Up)

Tendering Text: Grounds Maintenance for CSMS (Spring Clean-Up)

0013 3.000 each

Item Description: TAG Building (Fall Clean-Up)

Tendering Text: Grounds Maintenance for TAG Building (Fall Clean-Up)

0014 3.000 each

Item Description: Columbia Armory (Fall Clean-Up)

Tendering Text: Grounds Maintenance for Columbia Armory (Fall Clean-Up)

0015 3.000 each

Item Description: USPFO (Fall Clean-Up)

Tendering Text: Grounds Maintenance for USPFO (Fall Clean-Up)

0016 3.000 each

Item Description: CSMS (Fall Clean-Up)

Tendering Text: Grounds Maintenance Solicitation for CSMS (Fall Clean-Up)

0017 3.000 each

Item Description: TAG Building (Fertilizer and Herbicide)

0018 3.000 each

Item Description: Columbia Armory (Fertilizer and Herbicide)

0019 3.000 each

Item Description: USPFO (Fertilizer and Herbicide)

0020 3.000 each

Item Description: CSMS (Fertilizer and Herbicide)

This is removed from page 16 under Section III Scope of Work/Specifications:

The Contractor will carry a Commercial General Liability policy with limits of no less than $1,000,000 per occurrence and $3,000,000.00 in the aggregate. Also required is a Workers Compensation policy with coverage on Contractor, its operators and employees to cover all claims with a minimum no less than current statutory requirements. Upon award, the Contractor shall provide a certificate of insurance to prove coverage adding the Adjutant General’s Office as additional insured. The Contractor is also responsible for obtaining any licenses and/or permits required by law for activities on owned or managed property of the Adjutant General’s Office.

END OF AMENDMENT

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