Agree__Hart__Front_End_GC__General_Provisions_Rev_6.26.23JF_(Rev_6.21.24_Added_Blue_Beam_Illustration_Method_&_Insurance).pdf
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- Attached to
- Culinary Arts Modernization Project
- Solicitation number
- WSH2511A
- Issued by
- Los Angeles County, San Francisco City, California
About this file
Summary
This is a General Provisions document for construction contracts issued by the William S. Hart Union High School District in California, establishing comprehensive terms and conditions for the Culinary Arts Modernization Project (Bid Package WSH2511A). The project involves a single prime contractor with a Class B General Contractor license to modernize culinary arts facilities across six high schools in Santa Clarita: Bowman, Canyon, Golden Valley, Valencia, West Ranch, and William S. Hart High Schools. Work is divided into two phases: Phase 1 occurring December 22, 2025, through January 9, 2026, covering quartz countertops at Canyon and William S. Hart High Schools plus electrical work at all sites; Phase 2 scheduled March 25, 2026, through June 30, 2026, for stainless steel countertops with integral sinks at the remaining four schools. A mandatory job walk is scheduled for October 15, 2025, at 10:00 a.m. at Golden Valley High School, with electronic bid submissions due November 3, 2025, at 2:00 p.m. via the District's eProcurement Portal. The contract establishes detailed performance standards, safety requirements, quality control procedures, and administrative processes governing all aspects of construction activities, including submittal requirements, inspection protocols, change order procedures, and payment schedules.
The General Provisions establish specific insurance requirements including Commercial General Liability ($5,000,000+ combined single limit), Vehicle Liability, Workers' Compensation, and Professional Liability coverage where applicable. Contractors must obtain Performance and Payment Bonds equal to the contract price and comply with prevailing wage laws, DIR registration requirements, and maintain a Workers' Compensation Experience Modification Rate of 1.25 or less with zero Serious and Willful violations in the past five years. The document mandates comprehensive certifications including asbestos-free materials, drug-free workplace declarations, and criminal background clearances for on-site personnel working at operating school facilities. The project is executed under the Statewide Educational Wrap Up Program (SEWUP) Joint Powers Authority, providing Owner Controlled Insurance Program (OCIP) coverage with approximately $800 million in total liability protection. Payment procedures include five percent retention on progress payments, with final payment released no sooner than 35 days after a Notice of Completion is recorded, subject to submission of all required close-out documentation. The District reserves the right to withhold payments for non-conforming work, failure to comply with safety requirements, or inadequate performance, with liquidated damages assessed for delays in project completion at rates specified in the Special Provisions.
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GENERAL PROVISIONS
TABLE OF CONTENTS
i Revision Date: 6/26/23 JF General Provisions
006140.00003 21974979.5
PART 1 ACKNOWLEDGMENT, ORGANIZATION AND INTERPRETATION OF GENERAL PROVISIONS ... 1-1
1.1 Contractor Acknowledgment of General Provisions ....................................................... 1-1
1.2 Organization of General Provisions ................................................................................. 1-1
1.3 Guides for Interpreting General Provisions ..................................................................... 1-1
1.4 Locations of Definitions of Capitalized Terms ................................................................. 1-2
PART 2 DISTRICT ADMINISTRATION OF THE CONTRACT ...................................................................... 2-1
2.1 Status of Authorized District Officers .............................................................................. 2-1
2.2 Status of District Contract Representatives ..................................................................... 2-1
2.3 General Authority of District Contract Representatives .................................................. 2-1
2.4 Avoiding Conflicts of Interests ......................................................................................... 2-2
2.5 Services and General Authority of Architect ................................................................... 2-2
2.6 Services and General Authority of Project Manager ....................................................... 2-2
2.7 Services and General Authority of Inspector of Record .................................................. 2-3
2.8 General Authority to Reject Non-Conforming Work ....................................................... 2-3
2.9 General Authority to Stop or Suspend Work ................................................................... 2-4
2.10 Contractor Must Ensure Access to the Work ................................................................... 2-4
2.11 Contractor Must Provide Information Upon Request ..................................................... 2-4
2.12 Communications from Contractor ................................................................................... 2-4
2.13 Communications to and through Contractor .................................................................. 2-5
2.14 Contractor Retains Responsibility for Work .................................................................... 2-5
2.15 Contractor Responsibility for Additional Professional Services ....................................... 2-5
2.16 Damages Incurred by District Pursuant to Other Contracts ............................................ 2-6
PART 3 CONTRACTOR ADMINISTRATION OF THE CONTRACT .............................................................. 3-1
3.1 Status of Contractor ......................................................................................................... 3-1
3.2 Contractor Solely Responsible for Work .......................................................................... 3-1
3.3 General Responsibilities of Contractor ............................................................................ 3-1
3.4 Requirements for Job Superintendent ............................................................................ 3-2
3.4.1 No Work if Job Superintendent Not Present ...................................................... 3-2
3.4.2 Selection and Replacement of Job Superintendent ........................................... 3-2
3.4.3 Job Superintendent Must be Exclusive to the Work .......................................... 3-3
3.4.4 Responsibilities and Authority of Job
Superintendent ...................................................................................... 3-3
3.5 Requirements for Subcontractors ................................................................................... 3-3
3.5.1 Written Subcontracts Required .......................................................................... 3-3
3.5.2 Subcontractors Have No Contractual Privity with District .................................. 3-4
3.5.3 Subcontractors Must be Appropriately Licensed ............................................... 3-3
3.5.4 District Approval of Subcontractors ................................................................... 3-4
3.6 Prohibition Against Unlawful Discrimination ...................................................... 3-4
3.7 Contractor Must Provide for Own Communications ....................................................... 3-5
3.8 Contractor Must Maintain Reference Materials at Project Site ...................................... 3-5 ii Revision Date: 6/26/23 JF General Provisions
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3.9 Contractor Must Prepare As-Built Plans and Specifications ............................................ 3-5
3.9.1 Changes to be Illustrated 3-5
3.9.2 Method of Illustrating 3-6
3.9.3 Timing and Approval of Updates ........................................................................ 3-6
3.9.4 Responsibility for Accuracy ................................................................................. 3-6
3.10 Contractor Must Implement Document Control System................................................. 3-7
3.11 Contractor Must Maintain Records of the Work ............................................................. 3-7
3.12 State Review and Audit of Records of the Work ............................................................. 3-7
3.13 Contractor Responsible for Subcontractor Compliance .................................................. 3-7
PART 4 THE CONTRACT AND CONTRACT DOCUMENTS ........................................................................ 4-1
4.1 Scope and Coverage of Contract ..................................................................................... 4-1
4.2 Construing the Contract Documents ............................................................................... 4-1
4.3 Interpretation of Plans ..................................................................................................... 4-1
4.3.1 Purpose and Scope 4-1
4.3.2 Scaled and Numerical Dimensions ...................................................................... 4-1
4.3.3 Notes and Schedules 4-2
4.3.4 Typical Details 4-2
4.3.5 Approximations 4-2
4.4 Interpretation of Specifications ....................................................................................... 4-2
4.4.1 Purpose and Scope 4-2
4.4.2 Discretionary Determinations ............................................................................. 4-2
4.4.3 Industry or Governmental Standards and
Specifications 4-2
4.4.4 Fragmented or Truncated Wording .................................................................... 4-2
4.4.5 Titles and Captions 4-3
4.4.6 Singular and Plural Senses .................................................................................. 4-3
4.4.7 Gender 4-3
4.5 Addenda 4-3
4.6 Deferred Approvals .......................................................................................................... 4-3
4.7 Work to be Inferred from Contract Documents .............................................................. 4-3
4.8 Geotechnical and Soils Reports ....................................................................................... 4-4
4.8.1 Not Part of Contract Documents ........................................................................ 4-4
4.8.2 Specifications Govern 4-4
4.8.3 No Warranty of Information ............................................................................... 4-4
4.9 Contractor to Know and Understand Applicable Law ..................................................... 4-4
4.10 Pre-Construction Review of Contract Documents ........................................................... 4-4
4.11 Notice After Pre-Construction Review ............................................................................. 4-5
4.12 Ongoing Review of Contract Documents ......................................................................... 4-5 iii Revision Date: 6/26/23 JF General Provisions
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4.13 Requests for Information Regarding the Work or the Contract Documents .......................................................................................................... 4-5
4.13.1 Submittal to Architect 4-5
4.13.2 Each RFI Must be Submitted Timely and in Good Faith ..................................... 4-6
4.13.3 Architect Review and Response to RFI ............................................................... 4-6
4.14 Costs of Erroneous or Non-Conforming Work 4-6
4.15 Ownership and Rights to Contract Documents ............................................................... 4-7
4.16 Use of Contract Documents ............................................................................................. 4-7
4.17 Return of Contract Documents to District ....................................................................... 4-7
PART 5 SHOP DRAWINGS, DEFERRED APPROVALS AND OTHER SUBMITTALS .................................... 5-1
5.1 General Requirements for Submittals ............................................................................. 5-1
5.2 Requirements for Timely Submittals ............................................................................... 5-1
5.3 Requirements for Identifying Submittals ......................................................................... 5-1
5.4 Required Quantities of Submittal Materials .................................................................... 5-2
5.5 Contractor Must Identify Deviations from Contract Requirements ................................ 5-2
5.6 Contractor Must Review and Verify All Submittals ......................................................... 5-2
5.7 Contractor Must Provide Preliminary Materials Lists ...................................................... 5-2
5.8 Requirements for Shop Drawings .................................................................................... 5-3
5.9 Requirements for Samples ............................................................................................... 5-3
5.10 Requirements for Deferred Approvals ............................................................................ 5-3
5.11 Scope of Submittal Review and Approval ........................................................................ 5-4
5.12 Contractor Must Correct and Resubmit Rejected Submittals ......................................... 5-5
5.13 No Work or Deliveries Permitted Absent Approved Submittals ..................................... 5-5
PART 6 INSURANCE REQUIREMENTS .................................................................................................... 6-1
6.1 Insurance a Condition Precedent to Commencing the Work .......................................... 6-1
6.2 Intentionally Omitted ...................................................................................................... 6-1
6.3 Optional District All-Risk Insurance ................................................................................. 6-1
6.4 Insurance Requirements .................................................................................................. 6-1
6.5 Minimum Types and Amounts of Insurance Coverage .................................................... 6-1
6.5.1 Commercial General Liability Insurance ............................................................. 6-1
6.5.2 Vehicle Liability Insurance .................................................................................. 6-2
6.5.3 Workers’ Compensation Insurance .................................................................... 6-2
6.5.4 Professional Liability Insurance .......................................................................... 6-2
6.5.5 Contractor All-Risk Insurance ............................................................................. 6-3
6.6 Umbrella Coverage .......................................................................................................... 6-4
6.7 Contractor Insurance Shall be Primary ............................................................................ 6-4
6.8 Insurer Standards ............................................................................................................. 6-4
6.9 Designation of Additional Insureds .................................................................................. 6-4
6.10 Cross-Liability and Waivers of Subrogation ..................................................................... 6-5
6.11 Premiums, Deductibles and Self-Insured Retentions ...................................................... 6-5 iv Revision Date: 6/26/23 JF General Provisions
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6.12 Evidence of Coverage ....................................................................................................... 6-5
6.13 Mandatory Notice from Insurer of Change in Coverage ................................................. 6-6
6.14 District Review and Approval of Insurance Policies ......................................................... 6-6
6.15 Additional Required and/or Optional Insurance ............................................................. 6-6
6.16 Subcontractor Insurance 6-6
6.17 Compliance with Safety Programs ................................................................................... 6-7
6.18 Failure to Maintain Required Insurance .......................................................................... 6-7
6.19 Insurance Coverage Not a Limitation on Liability ............................................................ 6-7
PART 7 PERFORMANCE AND PAYMENT BONDING REQUIREMENTS ................................................... 7-1
7.1 Surety Bonds a Condition Precedent to Commencing the Work .................................... 7-1
7.2 Delivery of Surety Bonds .................................................................................................. 7-1
7.3 Forms of Surety Bonds ..................................................................................................... 7-1
7.4 Penal Sums of Surety Bonds ............................................................................................ 7-1
7.5 Surety Qualifications ........................................................................................................ 7-1
7.6 Surety Obligations Not Affected by Changes in Work ..................................................... 7-2
PART 8 PERFORMANCE OF THE WORK GENERALLY ............................................................................. 8-1
8.1 Contractor Must Furnish Everything Required ................................................................ 8-1
8.2 Contractor Responsible for Permits and Fees ................................................................. 8-1
8.3 Contractor Must Comply with Applicable Laws ............................................................... 8-1
8.4 Contractor Must Implement Quality Control Procedures ............................................... 8-2
8.5 Contractor Must Appropriately Coordinate and Time the Work .................................... 8-2
8.6 Contractor Must Furnish Sufficient and Skilled Workforce ............................................. 8-2
8.7 Contractor Must Confine Work to Designated Areas ...................................................... 8-2
8.8 Requirements for Accessing the Project Site ................................................................... 8-3
8.9 District Responsible for Utility Easements and Rights of Entry ....................................... 8-3
8.10 District to Furnish any Necessary Survey of Project Site ................................................. 8-3
8.11 Contractor Responsible for Construction Surveying ....................................................... 8-3
8.12 Contractor Must Preserve Survey Monuments and Markers .......................................... 8-3
8.13 NPDES Permit and SWPPP ............................................................................................... 8-3
8.13.1 District to Obtain Coverage ..................................................... 8-3
8.13.2 Implementation and Compliance ............................................ 8-4
8.13.3 Consequences of Failure to Comply ........................................ 8.4
8.14 Contractor Must Comply with Run-Off Control Requirements ....................................... 8-4
8.15 Contractor Must Not Disturb Run-Off Control Measures ................................................ 8-4
8.16 Contractor Must Protect Site and Existing Improvements .............................................. 8-4
8.17 Requirements for Cutting and Patching of Work ............................................................ 8-5
8.18 Requirements for Cutting, Drilling or Attaching to Structural
Members ............................................................................................................. 8-5
8.19 District Responsibility to Provide for Testing and Inspection .......................................... 8-6
8.20 Contractor Must Give Timely Notice of Testing and Inspections .................................... 8-6 v Revision Date: 6/26/23 JF General Provisions
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8.21 District May Require Special or Additional Testing or Inspection ................................... 8-6
8.22 Contractor Responsibility for Costs of Testing and Inspections ...................................... 8-7
8.23 Contractor Must Correct Non-Conforming Work ............................................................ 8-7
8.24 Contractor Must File Verified Reports ............................................................................. 8-7
8.25 Contractor Must File Daily Reports 8-8
8.26 Contractor Must Control Noise and Dust ........................................................................ 8-8
8.27 Contractor Must Clean Work Areas ................................................................................. 8-8
8.28 Consequences of Failure by Contractor to Clean Work Areas ......................................... 8-8
PART 9 COORDINATION WITH WORK BY OTHERS ................................................................................ 9-1
9.1 Contractor Must Ascertain Impacts of Work by Others .................................................. 9-1
9.2 Contractor Must Accommodate Partial Occupancy by District ....................................... 9-1
9.3 Contractor Must Coordinate with Work by Others ......................................................... 9-1
9.4 Contractor Must Inspect Certain Work by Others for Deficiencies ................................. 9-2
PART 10 PROJECT SITE DECORUM ....................................................................................................... 10-1
10.1 Performance of Work at Operating School Facilities ..................................................... 10-1
10.2 Prohibition Against Contact with Students and Other Minors ...................................... 10-1
10.3 Procedures to Prevent Contact with Students .............................................................. 10-1
10.3.1 Significance of Requirements ........................................................................... 10-1
10.3.2 Criminal-History Background Checks ................................................................ 10-1
10.3.3 Responsibility for Subcontractor Compliance .................................................. 10-2
10.3.4 Alternatives to Fingerprinting and Background Checks ................................... 10-2
10.4 Consequences of Violating Prohibition Against Contact ............................................... 10-2
10.5 Identification or Security Badges ................................................................................... 10-2
10.6 Prohibition Against Workers Leaving Vicinity of Their Work ......................................... 10-3
10.7 Prohibition Against Unfit Workers ................................................................................. 10-3
10.8 Requirements for Courteous and Professional Conduct ............................................... 10-3
10.9 Dress Code and Appearance Requirements .................................................................. 10-4
10.10 Requirements for Use of Restrooms ............................................................................. 10-4
10.11 Control of Break-Time Activities .................................................................................... 10-4
10.12 Prohibition Against Drugs (including Alcohol) and Tobacco .......................................... 10-4
10.13 Prohibition Against Unnecessary Noise ......................................................................... 10-5
10.14 Limitations on Access to Project Site ............................................................................. 10-5
10.15 Parking at the Project Site ............................................................................................. 10-5
10.16 Use of Vehicles and Equipment at the Project Site ....................................................... 10-5
10.17 Prohibition Against Displays on Vehicles and Equipment ............................................. 10-6
10.18 No District Responsibility for Vehicles or Equipment .................................................... 10-6
10.19 Prohibition Against Animals at Project Site ................................................................... 10-6
10.20 Contractor to Require Compliance ................................................................................ 10-6
10.21 Consequences of Non-Compliance ................................................................................ 10-6 vi Revision Date: 6/26/23 JF General Provisions
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PART 11 PROJECT SITE SAFETY ............................................................................................................ 11-1
11.1 General Safety-Related Responsibilities of the Contractor ........................................... 11-1
11.2 Required Safety Programs ............................................................................................. 11-1
11.3 Designation and Duties of Safety Officers ..................................................................... 11-1
11.3.1 Contractor Safety Officer .................................................................................. 11-1
11.3.2 Subcontractor Safety Officer ............................................................................ 11-2
11.4 Required Safety Measures ............................................................................................. 11-2
11.5 Contractor Must Not Impose Unsafe Loads .................................................................. 11-3
11.6 Design and Use of Temporary Structures and Equipment ............................................ 11-3
11.7 Trench Safety Plans ........................................................................................................ 11-3
11.8 Other Safety Requirements ........................................................................................... 11-4
11.9 Contractor Response to Emergency Situations ............................................................. 11-4
11.10 Required Reporting of Accidents, Injuries and Damage ................................................ 11-4
11.10.1 Contractor Accident Reports ............................................................................ 11-4
11.10.2 Subcontractor Accident Reports ....................................................................... 11-4
11.11 Notice and Correction of Non-Compliance .................................................................... 11-5
11.12 Contractor Liability......................................................................................................... 11-5
11.13 Compliance a Condition Precedent to Payment ............................................................ 11-5
PART 12 COMPLIANCE WITH LABOR LAWS ........................................................................................ 12-1
12.1 Contractor Must Comply with Prevailing Wage Laws ................................................... 12-1
12.2 Copies of Prevailing Wage Rates.................................................................................... 12-1
12.3 Penalties for Violations of Prevailing Wage Laws .......................................................... 12-1
12.4 Compliance with Monitoring and Enforcement ............................................................ 12-1
12.5 Prohibition Against Debarred Subcontractors ............................................................... 12-2
12.6 Employment of Apprentices .......................................................................................... 12-2
12.7 Limitations on Daily Hours of Work ............................................................................... 12-2
12.8 Requirements for Payroll Records ................................................................................. 12-2
12.9 Contractor Must Know and Comply with All Labor Laws .............................................. 12-3
12.10 Registration with DIR ..................................................................................................... 12-3
PART 13 TIME FOR COMPLETION AND DELAYS .................................................................................. 13-1
13.1 Time is of the Essence .................................................................................................... 13-1
13.2 Pre-Construction Activities ............................................................................................ 13-1
13.3 Proposed Master Construction Schedule ...................................................................... 13-1
13.3.1 Submittal Requirements ................................................................................... 13-1
13.3.2 Schedule Coverage 13-1
13.3.3 Minimum Required Elements ........................................................................... 13-1
13.3.4 Approval by Project Manager ........................................................................... 13-2
13.4 Normal Weather Deemed Foreseeable ......................................................................... 13-2
13.5 Time for Deferred Approvals Deemed Included in Schedule ........................................ 13-2 vii Revision Date: 6/26/23 JF General Provisions
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13.6 Modifications to Master Construction Schedule ........................................................... 13-3
13.6.1 Update and Revisions 13-3
13.6.2 Other Modifications 13-3
13.7 Issuance of Notice to Proceed 13-3
13.8 Commencement and Diligent Performance of Work .................................................... 13-3
13.9 Times During Workday When Work May be Performed ............................................... 13-4
13.9.1 Work During Regular Working Hours ............................................................... 13-4
13.9.2 Permissive Work Outside of Regular Working Hours ....................................... 13-4
13.9.3 Mandatory Work Outside Regular Working Hours ........................................... 13-4
13.10 Mandatory Notice of Anticipated Delay ........................................................................ 13-5
13.11 Mandatory Notice of Actual Delay ................................................................................ 13-5
13.12 Review of Facts and Circumstances Resulting in Delay ................................................. 13-5
13.13 Requests for Additional Time and/or Compensation for Delays ................................... 13-5
13.14 Change Orders Deemed Not to Cause or Create Delays ............................................. 13-6
13.15 Delays Resulting from Abnormal Weather .................................................................... 13-6
13.16 Extensions of Time for Performance of the Work ......................................................... 13-6
13.17 No Compensation for Certain Delays............................................................................. 13-6
13.18 Compensation for Delays Caused by District ................................................................. 13-7
13.19 Compensation for Delays Caused by Contractor ........................................................... 13-7
13.20 No Compensation for Delays Having Concurrent Causes .............................................. 13-8
13.21 Liquidated Damages for Delay in Completing Project ................................................... 13-8
13.22 Contractor Claims Arising from Delays .......................................................................... 13-9
PART 14 MATERIALS AND EQUIPMENT............................................................................................... 14-1
14.1 Types and Quality of Materials and Equipment ............................................................ 14-1
14.2 Contractor to Furnish Sufficient Materials and Equipment ........................................... 14-1
14.3 Storage and Protection of Materials and Equipment .................................................... 14-1
14.4 Authority to Request Substitution of Specified Items ................................................... 14-2
14.5 Procedures and Conditions for Requesting Substitution of Specified Items ................. 14-2
14.6 Contractor Must Substantiate Requests for Substitution ............................................. 14-2
14.6.1 Contractor Has Sole Responsibility ................................................................... 14-2
14.6.2 Timing for Providing Substantiating Information ............................................. 14-3
14.6.3 Nature of Substantiating Information .............................................................. 14-3
14.6.4 Adequacy of Substantiating Information .......................................................... 14-3
14.6.5 Contractor Certification 14-3
14.7 District Discretion to Approve Requests for Substitution .............................................. 14-4
14.8 Conditional Approval of Requests for Substitution ....................................................... 14-4
14.9 Contractor Responsible for Impacts and Costs of Substitution ..................................... 14-4
14.10 Disapproval of Requests for Substitution ...................................................................... 14-5
14.11 Purchase and Ownership of Materials and Equipment ................................................. 14-5 viii Revision Date: 6/26/23 JF General Provisions
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PART 15 HAZARDOUS EQUIPMENT, MATERIALS AND SUBSTANCES ................................................. 15-1
15.1 Use of Hazardous Materials in Connection with the Work ........................................... 15-1
15.2 Hazard Communication Program ................................................................................... 15-1
15.3 Contractor Prohibited from Using Asbestos .................................................................. 15-1
15.4 Contractor Deemed Fully Aware of the Dangers of Asbestos ....................................... 15-2
15.5 Consequences of Violating Prohibition Against Asbestos ............................................. 15-2
15.6 District to Arrange for Necessary Asbestos Remediation .............................................. 15-2
15.7 Discovery of Hazardous Materials During Performance of the Work ........................... 15-2
15.8 Discovery of Hazardous Materials in Excavations Deeper Than Four Feet ...... 15-3
15.9 Delays Resulting from Discovery of Hazardous Materials ............................................. 15-3
15.10 Contractor Responsibility for Releases of Hazardous Substances ................................. 15-3
PART 16 EXCAVATIONS AND UTILITIES ............................................................................................... 16-1
16.1 Contractor Must Locate Underground Utilities and Installations ................................. 16-1
16.2 Contractor Must Contact Regional Notification Center ................................................ 16-1
16.3 Main or Trunkline Utilities Not Identified in Contract Documents ................................ 16-2
16.4 Responsibility for Cost of Relocating Utility Facilities .................................................... 16-2
16.5 Contractor Must Obtain and Pay for Utility Services ..................................................... 16-2
16.6 Contractor Must Coordinate with Utility Companies .................................................... 16-2
16.7 Contractor Must Have Permit for Excavations .............................................................. 16-3
16.8 Contractor Must Protect Adjacent Improvements ........................................................ 16-3
16.9 Trench Safety Plans for Trenches Deeper Than Five Feet ............................................. 16-3
16.10 Differing Conditions in Excavations Deeper Than Four Feet ......................................... 16-3
PART 17 CHANGES IN THE WORK ........................................................................................................ 17-1
17.1 Authorization Required for Changes in the Work ......................................................... 17-1
17.1.1 District Approval of Changes Required ............................................................. 17-1
17.1.2 DSA Approval of Certain Changes ..................................................................... 17-1
17.1.3 Direction to Proceed With Changes .................................................................. 17-1
17.1.4 Responsibility for Unauthorized Changes ......................................................... 17-1
17.2 Changes Required by Change Order .............................................................................. 17-2
17.3 Changes Required by Architect Field Directive .............................................................. 17-2
17.4 Changes Required by Unilateral Change Order ............................................................. 17-2
17.5 Mandatory Notice of Disagreement Regarding Contract Price or Time ........................ 17-3
17.6 Consequences of Failure to Provide Mandatory Notice ................................................ 17-3
17.7 Changes Requested by the District ................................................................................ 17-3
17.8 Changes Requested by the Contractor .......................................................................... 17-4
17.9 Determining Effect of Change on Contract Price ........................................................... 17-4
17.10 Determining Change Order Cost Based on Time and Materials .................................... 17-4
17.11 Determining Change Order Cost Based on Lump Sum Proposal ................................... 17-5
17.12 Determining Change Order Cost Based on Unit Pricing ................................................ 17-5
17.13 Cost Components to be Included in All Estimates ......................................................... 17-5 ix Revision Date: 6/26/23 JF General Provisions
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17.14 Deductive or Reduced Change Order Costs ................................................................... 17-7
17.15 Discounts and Refunds Deducted from Change Order Costs ........................................ 17-7
17.16 Substantiation of Subcontractor Pricing Included in Estimates .................................... 17-7
17.17 Substantiation of Time and Materials and Unit-Price Costs .......................................... 17-7
17.17.1 Requirement for Notice 17-7
17.17.2 Requirements for Daily Time and Materials Tickets ......................................... 17-8
17.17.3 Requirements for Separate Accounting Records .............................................. 17-8
17.18 Changes Required Based on Bid Alternates ................................................................... 17-8
17.19 Change Orders Include Full and Final Compensation .................................................... 17-9
17.20 Alterations to Directives and Change Orders Prohibited .............................................. 17-9
17.21 District Not Liable for Non-Conforming Work ............................................................... 17-9
PART 18 FINAL INSPECTION AND COMPLETION OF WORK ................................................................ 18-1
18.1 Contractor Must Determine When Work is Complete .................................................. 18-1
18.2 Contractor Must Complete Prerequisites Before Inspection ........................................ 18-1
18.3 Contractor’s Initial Request for Final Inspection ........................................................... 18-2
18.4 Requirements for Re-Inspection of Work ...................................................................... 18-2
18.5 Determination that Work is Substantially Complete ..................................................... 18-3
18.6 Contractor Must Timely Complete Remaining Work ..................................................... 18-3
18.7 Contractor Request for Final Walk-Through .................................................................. 18-3
18.8 Contractor Responsible for Certain Inspection Costs .................................................... 18-3
18.9 Acceptance of the Completed Work .............................................................................. 18-4
PART 19 CLOSE-OUT OF THE WORK .................................................................................................... 19-1
19.1 Close-Out Submittals are Prerequisite to Final Payment .............................................. 19-1
19.2 As-Built Plans and Specifications ................................................................................... 19-1
19.3 Project-Related Documents ........................................................................................... 19-1
19.4 Equipment Operations and Maintenance Manuals ....................................................... 19-1
19.4.1 Required Contents 19-1
19.4.2 Required Format 19-2
19.4.3 Required Correction and Certification .............................................................. 19-2
19.5 Special Guarantees and Warranties .............................................................................. 19-2
19.6 Identification-Tag Log .................................................................................................... 19-2
19.7 Keys for Doors, Panels, Cabinets, Et Cetera ................................................................... 19-2
19.8 Tools, Spare Parts, Et Cetera .......................................................................................... 19-3
19.9 DSA Close-Out Materials ................................................................................................ 19-3
19.10 Contractor Warranty ...................................................................................................... 19-3
19.11 Other Contract Document Close-Out Requirements ..................................................... 19-3
PART 20 CONTRACTOR WARRANTY OF WORK ................................................................................... 20-1
20.1 No Waiver of District Rights ........................................................................................... 20-1
20.2 Contractor’s General Warranty of Work ....................................................................... 20-1 x Revision Date: 6/26/23 JF General Provisions
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20.3 Limitations on Contractor Guarantee ............................................................................ 20-1
20.4 Applicable Guarantee Periods ....................................................................................... 20-1
20.5 Specific Guarantee Periods for HVAC and Roofing ........................................................ 20-2
20.6 Manufacturer and Other Third-Party Guarantees and Warranties ............................... 20-2
20.7 Guarantee Work by Contractor ..................................................................................... 20-2
20.8 District Performance of Guarantee Work ...................................................................... 20-2
20.9 Two-Year Extended Guarantee Period After Guarantee Work ..................................... 20-3
20.10 Warranty of Title to Work .............................................................................................. 20-3
PART 21 PROGRESS PAYMENTS AND FINAL PAYMENT ...................................................................... 21-1
21.1 Maximum Amount Payable to Contractor ..................................................................... 21-1
21.2 Contractor Must Propose a Schedule of Values ............................................................ 21-1
21.3 Contractor Must Obtain Approval of Schedule of Values.............................................. 21-2
21.4 Contractor Must Monitor and Update Schedule of Values ........................................... 21-2
21.5 Payment for On-Site Materials Not Incorporated into Work ........................................ 21-2
21.6 Payment for Specially Manufactured Items Stored Off-Site ......................................... 21-3
21.7 Contractor Must Arrange Progress Payment Review Meetings .................................... 21-3
21.8 Contractor Submittal of Progress Payment Requests ................................................... 21-4
21.8.1 Timing and Content of Progress Payment Request .......................................... 21-4
21.8.2 Materials to be Submitted with Progress Payment Request ............................ 21-4
21.8.3 Final Progress Payment Request ...................................................................... 21-6
21.8.4 Copies of Progress Payment Requests and
Supporting Materials ........................................................................... 21-6
21.9 Requirement for Progress Payment Waivers and Releases .......................................... 21-6
21.10 Summary of Public Contract Code Sections 9204 and 20104.50................................... 21-6
21.11 Contractor Compliance a Condition Precedent ............................................................. 21-7
21.12 Review by Project Manager and Inspector of Record ................................................... 21-7
21.13 Architect Decisions Regarding Progress Payment Requests ......................................... 21-7
21.13.1 Architect Review of Recommendations ........................................................... 21-7
21.13.2 Notice of Approval or Disapproval .................................................................... 21-7
21.13.3 Certification of Payment Upon Approval .......................................................... 21-8
21.13.4 Rejection and Resubmittal of Progress Payment Requests ................. 21-8
21.14 Withholding of Retention from Payments to the Contractor ........................................ 21-8
21.15 Additional Deductions and Withholdings ...................................................................... 21-8
21.15.1 Authority and Reasons 21-8
21.15.2 Amount and Application ................................................................................. 21-10
21.16 District Payment of Construction Progress Payments ................................................. 21-10
21.17 Final Payment and Release of Retention ..................................................................... 21-10
21.18 District Issuance of Joint Checks .................................................................................. 21-11
21.19 District Does Not Waive Rights by Inspecting, Approving or Paying ........................... 21-11
21.20 Contractor Must Timely Pay Subcontractors ............................................................... 21-12
21.21 Stop Notices and Liens ................................................................................................. 21-12 xi Revision Date: 6/26/23 JF General Provisions
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21.22 Unconditional Waivers and Releases After Final Payment .......................................... 21-13
PART 22 TERMINATION OF WORK AND OTHER REMEDIES ................................................................ 22-1
22.1 Cause for Termination of Contractor’s Right to Perform Work ..................................... 22-1
22.2 Opportunity to Cure and Termination for Cause .............................................. 22-1
22.3 Surety and District Rights to Perform Work After Termination for Cause .................... 22-2
22.4 District Performance of Work After Termination for Cause .......................................... 22-2
22.5 Contractor Compensation After Termination for Cause ............................................... 22-2
22.6 Termination for Convenience of Contractor’s Right to Perform Work ......................... 22-3
22.7 Contractor Must Cease Work Upon Termination for Convenience .............................. 22-3
22.8 Documenting Costs After Termination for Convenience ............................................... 22-3
22.9 Compensation After Termination for Convenience ....................................................... 22-3
22.10 Termination by the Contractor for Cause ...................................................................... 22-4
22.11 Documenting Costs After Termination by Contractor for Cause ................................... 22-5
22.12 Remedies for Default Other Than Termination ............................................................. 22-5
22.13 Declaring the Contractor a Non-Responsible Bidder ..................................................... 22-5
PART 23 INDEMNIFICATION OF DISTRICT AND OTHERS ..................................................................... 23-1
23.1 Indemnification of District and its Representatives ...................................................... 23-1
23.2 Contractor Defense of District and its Representatives ................................................ 23-1
23.3 Indemnification of Officers, Employees, and Agents of District
Indemnitees ...................................................................................................... 23-2
23.4 Limitation on the Contractor Indemnification Obligations............................................ 23-2
23.5 Contractor Must Ensure Subcontractors Indemnify District ......................................... 23-2
23.6 Attorney’s Fees 23-2
PART 24 CLAIMS AND LEGAL PROCEEDINGS ....................................................................................... 24-1
24.1 Requirements and Procedures for Filing Claims Are Mandatory .................................. 24-1
24.2 Mandatory Time Limits for Filing of Claims ................................................................... 24-1
24.3 Content of Claims and Substantiating Materials ........................................................... 24-1
24.4 Mandatory Certification of Claims Subject to Penalty of Perjury .................................. 24-1
24.5 Prerequisites for Filing Delay Claims .............................................................................. 24-2
24.6 Method of Filing Claims ................................................................................................. 24-2
24.7 PCC Claims Procedures .................................................................................................. 24-2
24.8 District Requests for Additional Information ................................................................. 24-3
24.9 Procedures for Initial Review of Claim by Architect ...................................................... 24-3
24.10 District Response to Claim Following Initial Architect Review ...................................... 24-3
24.11 Initiation of Informal Claim-Resolution Efforts .............................................................. 24-3
24.12 Documentation of Compromise .................................................................................... 24-4
24.13 Architect Ruling if Claim Remains Unresolved ............................................................... 24-4
24.14 Conditions Precedent to Initiating Subsequent Actions ................................................ 24-4
24.15 Contractor Must Continue Work While Claims Pending ............................................... 24-4 xii Revision Date: 6/26/23 JF General Provisions
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24.16 Resolving Disputes Through Binding Arbitration ........................................................... 24-4
24.17 Resolving Disputes in Court of Competent Jurisdiction ................................................. 24-5
24.18 Neither Party’s Remedies are Limited 24-5
24.19 Applicable Law and Venue ............................................................................................. 24-5
PART 25 MISCELLANEOUS PROVISIONS .............................................................................................. 25-1
25.1 Entire Understanding and Agreement ........................................................................... 25-1
25.2 Provisions Required by Law Deemed Included .............................................................. 25-1
25.3 Execution of Documents in Counterparts ...................................................................... 25-1
25.4 Captions and Headings .................................................................................................. 25-1
25.5 No Third-Party Beneficiaries of Contract ....................................................................... 25-1
25.6 Circumscribed Right to Assign Contract ......................................................................... 25-1
25.7 Waiver of Contract Requirements ................................................................................. 25-2
25.8 Requirements of Contract are Severable ...................................................................... 25-2
25.9 Assignment of Anti-Trust Claims .................................................................................... 25-2
25.10 Service of…
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