RFP AG-4660-S-08-0018 Road Construction SR.doc

NOTICE

This attached solicitation/contract is being processed pursuant to a Memorandum of Understanding (MOU) between the U.S. Department of Agriculture (USDA) and the U.S. Small Business Administration (SBA). SBA has delegated USDA authority to contract directly with eligible 8(a) firms. The MOU implements a USDA initiative designed to streamline the procurement process for awards under the 8(a) program.

Under the terms of the MOU, the SBA will not be a signatory to the award resulting from the solicitation. The SBA will, however, retain responsibility for 8(a) certification, administering other eligibility related issues under the 8(a) program, and be available to 8(a) firms for counseling and assistance.

If you have any questions pertaining to this solicitation or program, please contact Margie Yeaton at (803) 725-0239.

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

AG-4660-S-08-0018

2. TYPE OF SOLICITATION

FORMCHECKBOX

SEALED BID (IFB)

FORMCHECKBOX

NEGOTIATED (RFP)

3. DATE ISSUED

13 Jun 2008

PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

7. ISSUED BY

CODE

USDA FOREST SERVICE-EAZ ACQUISITION MANAGEMENT

P. O. BOX 700

NEW ELLENTON, SC 29809

USDA FOREST SERVICE—SAVANNAH RIVER

1-MILE INSIDE AIKEN BARRICADE, SRS, BLDG 760-15G

AIKEN, SC 29802

9. FOR INFORMATION

CALL:

A. NAME

Margie Yeaton Ron Moseley B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

(803) 725-0239 FAX (803) 725-1807

(803) 725-0328

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

This solicitation is limited to 8(a) competition limited to the South East Region (South Carolina, North Carolina, Georgia, Alabama, Kentucky, Tennessee, Mississippi, and Florida) secondary road construction, SAVANNAH RIVER SITE--Indefinite Delivery/Indefinite Quantity (IDIQ) contract

Price Range: The Government's estimate is between $1,000,000 and $5,000,000.

DUNS # ______________ Tax ID# _____________________ Offeror must be registered in Central Contractor Registration (CCR) (www.ccr.gov) and On-line Representations and Certifications (ORCA) website: (www.bpn.gov) to be awarded resultant contract. (Attachment 5) SBA Number: 0464/08/803980 Site visit to be held on 1 Jul 2008. Offerors planning to attend the Site Visit conference must contact Margie Yeaton (803) 725-0239 myeaton@fs.fed.us or Deborah Williams, dtwilliams@fs.fed.us (803) 725-6419 before 26 Jun 2008, 4:00 p.m. (Refer To Section L-page 52)

11. The Contractor shall begin performance within 5 calendar days and complete it within * calendar days after receiving

FORMCHECKBOX

award, FORMCHECKBOX notice to proceed. This performance period is FORMCHECKBOX mandatory, FORMCHECKBOX negotiable. See FAR 52.211-10

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

FORMCHECKBOX

YES

FORMCHECKBOX

NO (Bonds required for minimum guarantee of $200,000)

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A.

Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 4:00 p.m. (EST) (hour) local time 14 Jul 2008. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B.

An offer guarantee

FORMCHECKBOX

is, FORMCHECKBOX is not required. (Bond required for minimum guarantee of $200,000) C.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D.

Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212

1442-101

STANDARD FORM 1442 (REV. 4-85)

Computer Generated

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE

FACILITY CODE

17.

The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

NTE $5 million

23. ACCOUNTING AND APPROPRIATION DATA

To be cited on individual task orders

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

FORMCHECKBOX

10 U.S.C. 2304(c)( )

FORMCHECKBOX

41 U.S.C. 253(c)( 5)

26. ADMINISTERED BY

CODE

USDA FOREST SERVICE-EAZ ACQUISITION MANAGEMENT

P. O. BOX 700

NEW ELLENTON, SC 29809

USDA-National Finance Center

P. O. Box 60075

New Orleans, LA 70160

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

FORMCHECKBOX

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

FORMCHECKBOX

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated

STANDARD FORM 1442 BACK (REV. 4-85)

TABLE OF CONTENTS

PART I—THE SCHEDULE

Page(s)

SECTION B— SCHEDULE OF ITEMS

4-17

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

17-18

SECTION D – PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E – INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

18-20

SECTION G – CONTRACT ADMINISTRATION DATA

20-23

SECTION H – SPECIAL CONTRACT REQUIREMENTS

23-31

PART II--CONTRACT CLAUSES

SECTION I--CONTRACT CLAUSES

32-42

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

PART IV--REPRESENTATIONS AND INSTRUCTIONS

SECTION K-- REPRESENTATIONS, CERTIFICATIONS,

44-47

AND OTHER STATEMENTS OF OFFERORS

OR RESPONDENTS

SECTION L--INSTRUCTIONS, CONDITIONS, AND NOTICES

48-54

TO OFFERORS OR RESPONDENTS

SECTION M – EVALUATION FACTORS FOR AWARD

55-57

ATTACHMENTS

1.

Specifications—Road Construction

2.

Davis Bacon Wage Determination, SC080023 02/08/2008 SC23

3* Experience Questionaire*

4* Past Performance Questionnaire *

5* ORCA Reference Guide*

Sample Work Order

Accomplishment Report

Water and Borrow Pit Map

9* Price Evaluation Spreadsheet *

Vicinity Map

Fire Ant Map

*Not included as part of the resultant contract

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

The Contractor shall furnish labor, supervision, equipment and materials to perform all operations necessary to accomplish the work in accordance with the Solicitation Provisions, Contract Clauses, Statement of Work/Specifications, and task orders issued as a result of this solicitation

Base Period (1 October 2008 or date of contract award whichever is later through 30 September 2009)

Line

Est

Construction from On-Site Govt Source

Construction from Non-Govt Off-Site Borrow Source

Line

Est

Line

Est

Line

Est

Option I, (1 October 2009—30 September 2010)

Line

Est

Construction from On-Site Govt Source

Construction from Non-Govt Off-Site Borrow Source

Line

Est

Line

Est

Line

Est

Option II, (1 October 2010—30 September 2011)

Line

Est

Construction from On-Site Govt Source

Line

Est

Construction from Non-Govt Off-Site Borrow Source

Line

Est

Line

Est

Option III, (1 October 2011—30 September 2012)

Line

Est

Line

Est

Construction from On-Site Govt Source

Construction from Non-Govt Off-Site Borrow Source

Line

Est

Line

Est

TOTAL CONTRACT AMOUNT WILL NOT EXCEED $5 MILLION OVER THE LIFE OF THE CONTRACT.

AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988) During the period specified in FAR clause 52.216-18, ORDERING, the Government shall place orders totaling a minimum of $200,000 but not in excess $5 million over the lifetime of the contract. The minimum amount applies over the life time of the contract.

Estimated quantities are intended as a good faith estimate of quantities to be ordered. The Government will order the minimum quantity indicated in AGAR Clause 452.216-73 over the lifetime of the contract. Reference FAR Clause 52.216-22 “Indefinite Quantity.”

DEPARTMENT OF LABOR WAGE DETERMINATIONS

The successful offeror will be required to pay employees the wage rates shown in the Department of Labor Wage Determination for the Savannah River Site contained in Section J.

This clause applies to all subcontracts and this clause or a similar clause must be included in all subcontracts.

*These sections and pages are to be completed and returned as RFP documents:

-SF1442 (page 1-2)

-Section B--Schedule of Items (page 4-16)

-Section K--Representatives and Certifications (page 44-47)

Experience Questionnaire-(Attachment #3)

Past Performance Questionnaire (Attachment #4)(Refer to Paragraph L-1, page 52) Complete CCR and ORCA-(Attachment #5) Price Evaluation Spreadsheet (Attachment #9) For mailroom personnel, please indicate the following on the outside of the envelope in which the offer is submitted: ATTENTION: Margie Yeaton

AG-4660-S-08-0018

-Mailing Address:

-PHYSICAL ADDRESS: FOR UPS AND FEDEX

USDA Forest Service—Savannah River USDA Forest Service—Savannah River

P. O. Box 700

1 mile inside Aiken Barricade, SRS

New Ellenton, SC 29809-0700

Bldg 760-15G

Aiken SC 29802

-FAX INFORMATION: Attn: Margie Yeaton: (803)725-1807.

NOTICE:

The Savannah River Site (SRS) is a restricted access Government facility. All non-U.S. citizens will be required to obtain prior approval before coming on the SRS. This process could take 30 days to complete.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Scope of Contract: secondary road construction --Indefinite Delivery/Indefinite Quantity (IDIQ) contract. execute all work necessary to perform required construction and reconstruction activities within the boundaries of the Savannah River Site (SRS), including all road easements and right-of-ways. The work will consist of construction and reconstruction activities associated with gravel and native-surfaced single and double-lane roads, parking lots, soil and water restoration, facility grounds, well sites, turnarounds, drainage structures, clearing and grubbing, earthwork, road surfacing and resurfacing, riprap installation, soil and water restoration, and turf establishment or other activities similar in nature on the SRS.

Project Location: Savannah River Site --New Ellenton, SC 29809 Price Range:

The Government's estimate is: between $1,000,000 and $5,000,000 AGAR 452.211-72 Statement of Work/Specifications (FEB 1988) The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the Statement of Work/Specifications referenced in Section J.

AGAR 452.211-73 Attachments To Statement Of Work/Specifications (FEB 1988) The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-12 Inspection of Construction (AUG 1996)

SECTION F--DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 Suspension of Work (APR 1984)

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984) The Contractor shall provide the services specified on the Schedule of Items based on the following schedule of allowable contract time.

Pay Item Number

Contract Time

210(01)

1 Cal Day/20 STA ordered *

210(02)

1 Cal Day/15 STA ordered* 210(03)

1 Cal Day/10 STA ordered* 210(04)

1 Cal Day/20 STA ordered* 210(05)

1 Cal Day/15 STA ordered* 210(06)

1 Cal Day/10 STA ordered* 215(01)

1 Cal Day/120 Tons ordered

215(02)

1 Cal Day/120 Tons ordered

215(03)

1 Cal Day/300 Tons ordered

215(04)

1 Cal Day/300 Tons ordered

220(01)

1 Cal Day/300 CY ordered

220(02)

1 Cal Day/150 CY ordered

225(18)N

1 Cal Day/75 LF ordered

225(24)N

225(36)N

225(18)R

1 Cal Day/50 LF ordered

225(24)R

225(30)R

225(36)R

225(42)R

225(48)R

225(36)S

1 Cal Day/180 LF ordered

225(42)S

225(48)S

235(01)

1 Cal Day/1 Acre ordered

235(02)

1 Cal Day/1 Acre ordered

240(01)

1 Cal Day/40 Tons ordered

245(01)

1 Cal Day/1000 SY ordered

250(01)

1 Cal Day/60 Mile ordered

255(13)

1 Cal Day/6 HR ordered

255(14)

255(15)

255(16)

255(17)

255(18)

255(19)

255(20)

255(21)

255(22)

1 Cal Day/8HR ordered

255(23)

1 Cal Day/8 HR ordered

255(24)

1 Cal Day/1 day ordered

260(01)

1 Cal Day/10 STA ordered

260(02)

1 Cal Day/10 STA ordered

260(03)

1 Cal Day/10 EA ordered

260(04)

1 Cal Day/1000 SY ordered

*included in specifications but not as contract line item.

The Contractor shall be required to (a) commence work under this contract within 5 calendar days after the date the Government places the task order in the mail, (b) prosecute the work diligently, and (c) complete the entire work ready for use within the contract time specified on that task order.

*For these items and emergency task orders, the Contractor is required to (a) commence work under this contract within 24 hours from the time the order is delivered either orally or written, (b) prosecute the work diligently, and (c) complete the entire work ready for use within the contract time specified on that task order.

AGAR 452.211-75 Effective Period of the Contract (FEB 1988) The effective period of this contract is from 1 Oct 2008 or date of contract award whichever is later through 30 Sep 2009 for the base contract period. Option I: 1 Oct 2009 through 30 Sep 2010; Option II: 1 Oct 2010 through 30 Sep 2011. Option III: 1 Oct 2011 through 30 Sep 2012.

SECTION G--CONTRACT ADMINISTRATION DATA

G-1 CONTRACTING OFFICER

a. The Contracting Officer (CO) responsible for award administration of this contract:

Margie Yeaton

USDA FS / SRS (EAZ)

P.O. Box 700

New Ellenton, SC 29809

(803) 725-0239 myeaton@fs.fed.us

c. Any warranted Contracting Officer assigned to the Eastern Administrative Zone is authorized to issue task orders against this contract subject to their respective warrant limitation

d. A Contracting Officer means a person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The Contracting Officer signs all contractual documents, approves and signs all modification to contracts, processes and approves payment request, reviews and make final decisions on contractual discrepancies, and administers the contract. The CO will also be responsible for the day-to-day monitoring of the contractor’s performance in the areas of contract compliance, contract administration, cost control, and property control; reviewing the COR’s assessment of the contractor’s performance; and resolving all differences between the COR’s version and the contractor’s version.The Contracting Officer is the only authorized individual to make changes to the contract.

G-2 CONTRACTING OFFICER’S REPRESENTATIVE(S) – LIAISON

a. Contracting Officer’s Representative(s) (COR) and/or inspector will be designated in writing at the time of contract award. A copy of the designation will be furnished to the Contractor.

b. The COR will act as liaison between the USDA Forest Service herein referred to as “FS” and the Contractor(s), and, when necessary, will provide technical direction to the Contractor(s). The Contracting Officer’s Representative (COR) and is responsible for monitoring, assessing, recording, and reporting on the technical performance of the contractor. The COR, however, is not authorized to change any of the terms and conditions of the contract, make decisions concerning disputes arising under the contract, or resolve differing site condition matters. Neither the presence nor absence of a government representative shall relieve the Contractor(s) of his/her/their responsibilities under the contract.

c. The Contracting Officer for this contract should be informed as soon as possible of any actions or inaction’s by the Contractor or the Government which could change any of the terms, conditions, or completion time stated in the contract. On all matters pertaining to contract terms, the Contractor must communicate with the Contracting Officer.

d. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the Contract, the Contractor should advise the Contracting Officer immediately.

G-3 CONTRACTOR’S RESPRESENTATIVE.

Any representative of the Contractor shall be designated in writing. The designation shall clearly indicate the name and limitations of authority, if any, of the representative.

G-4 TECHNICAL DIRECTION

The performance of work required herein shall be subject to the technical direction and surveillance of the COR. As used herein, “technical direction” is direction to the Contractor(s), which requires pursuit of certain lines of inquiry, filling in details or otherwise serving to accomplish the contract or task order specifications. The technical direction, to be valid:

a) Must be issued in writing consistent with the general scope of the work set forth in the contract;

b) May not constitute a new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this contract or any task orders issued by the CO;

c) Shall not constitute a basis for extension of the contract / task order delivery schedule(s)

Nothing contained in this part authorizes the Contractor(s) to incur costs in excess of the contract price or other limitations of funds set forth in the contract due to extra work performed in response to informal directions, suggestions, or instructions (oral or written) given by representatives of the CO, unless prior to commencing such work, the Contractor(s): 1) directly notifies the CO; 2) requests a formal contract modification; and 3) receives written authorization to proceed from an authorized CO

G-5 JOB SITE ADMINISTRATION

The Government will designate a COR and/or Contract Inspector (CI) who will be available at the site to inspect the work as it progresses. The COR or CI will prepare an Inspector’s Daily Log/Diary, beginning with the first day of the contract, detailing items including but not limited to: ground and weather conditions and weather conditions, work being performed, materials delivered, and notes of any problems or difficulties. Government inspections do not relieve the Contractor(s) of the responsibility of providing adequate quality control measures.

G-6 TASK ORDER PROCESS

a. The contractor shall furnish all personnel, materials, equipment, services and facilities (except as otherwise specified) necessary to perform in accordance with the contract specifications for each task order.

b. A task order is the contractual instrument issued by the Government to the Contractor to order work. Task orders are usually issued monthly against this contract based upon a work order usually prepared by Engineering. (Attachment 6 shows a sample work order) Typically task orders can range from $25,000 to $100,000 for monthly services. The government issues the task order unilaterally based on the pricing indicated in the schedule of items. The fuel tier will be determined based upon price indicated for east coast lower Atlantic region by the Energy Information Administration Official Energy Statistics from the US Government website for (http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp) at the time the task order is issued. No adjustment in price will be made for any subsequent fuel increases for the duration of the task order. The performance timelines indicated in FAR Clause 52.211-10. (Section F) will be used to determine the performance period. Each task order will specify roads or areas to be serviced, services to be provided (order of those services that are to be provided), any additional GFP to be furnished, and contract time for performance in accordance with the terms of this contract. The estimated quantities required for each task order are indicated; however, the total task order amount is based on the maximum estimated quantities for performance

c. Oral or telecommunicated orders will be allowed under this contract for emergency requirements. Such orders will be confirmed by a written task order. Only the following individuals are authorized by the Contracting Officer to place orders under this contract:

Designated Contracting Officer Representatives (COR)

Designated Contract Inspectors (oral orders only for emergency requirements)

d. Modification(s) to task orders may be required due to differing site conditions and/or, increased/decreased scope of work, which are beyond the control of the Contractor or the Government. Modifications are issued pursuant to specific contract terms and conditions contained in the basic contract. If a modification to a task order is required, the pricing contained in the contract will be used to increase or decrease quantities unilaterally by the Government. In the event work to be performed is not included in the schedule of items but is still considered within the general scope of the contract, the contractor shall submit a detailed cost proposal so a task order/modification can be negotiated.

G-7 PROGRESS MEETINGS

a. The Contractor(s) shall be available to meet with the CO, COR and/or Inspector at the job site during the construction to discuss work progress. Meetings will be scheduled by the CO with timely notification to the Contractor(s).

b. At the progress meetings, the Contractor(s) shall provide oral reports of the progress on the project to the CO. If the work is behind schedule, the Contractor(s) shall be prepared to: (i) discuss the work and any causes of work delay(s); (ii) present a plan to bring the work back into conformance with the schedule; and, (iii) to propose a revised work schedule

G-8 GOVERNMENT-FURNISHED PROPERTY (GFP)

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

Borrow (The hours of operation for the borrow pit are Monday – Thursday from 0700-1600 hours. All other times are by appointment. These hours are subject to change.)

Water

When additional GFP is provided, the GFP will be indicated in task order.

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled and held within 30 days after the date of contract award. The conference will be held at Bldg 760-15G, SRS

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAVANNAH RIVER SPECIAL CONTRACT REQUIREMENTS

SITE ACCESS AUTHORIZATION FOR CONTRACTOR AND EMPLOYEES

Contractor, Contractor’s employees, subcontractors and subcontractors’ employees will be required to attend Category II General Employee Training (GET) prior to obtaining a Savannah River Site Access Badge if the personnel have not previously attended this training. Category II GET training is given every Thursday morning at the Jackson, SC Town Hall. GET training consists of watching a one and one-half hour video and taking a test with questions concerning material shown on the video. GET training is an orientation for personnel who will work at the Savannah River Site for more than 10 (ten) consecutive days in a one year time period. After award of the contract coordination for scheduling of the GET training will be performed by the Contracting Officer’s Representative (COR). Normally personnel will go from the GET training to Central Badging (Bldg.703-46A) to obtain their SRS access badge. At the Central Badging, personnel will be required to have two forms of identification (including one form of current picture identification) and a card that will be given to each person upon successful completion of the GET training. The Contractor must complete Section 2 of the OSR form 10-302 for each employee, subcontractor and subcontractor’s employee and submit forms to the COR no later than Monday of the week the GET training is scheduled. The COR will provide the OSR 10-302 forms to the Contractor and will answer questions concerning the completing of the forms and the GET training.

However, a screening process will be performed and those individuals meeting the following conditions will be denied future access to SRS.

1. Those who are currently on probation or parole for a felony (as determined by the state where the conviction occurred).

2. Any applicant for employment at SRS who received a positive drug screen.

3. Any employee who was assigned by his employer to work at the SRS and was fired for possession, trafficking or use of illegal drugs or for being under the influence of drugs while at SRS.

4. Any employee who has fired or quit to avoid being fired from any employment for violation of a contractor or subcontractor policy on the use or abuse of illegal drugs.

5. Any employee who has been denied a DOE access authorization (security clearance) pursuant to the procedures of 10 CFR 710 administrative review.

6. Individuals who have been involuntarily terminated or have voluntarily terminated to avoid involuntary termination from any employment for theft of Government property at the SRS or for a willful violation of contractor policies or security regulations which may jeopardize the security of site operations or the health and safety of other employees or the general public.

7. Any employee who has been fired or quit to avoid being fired from any employment at the SRS for theft of property.

Contractor or their representative shall be notified of employees that will be denied access to SRS and immediately upon notification, Contractor shall remove the employee(s) from SRS and return the site access badge(s) to the Contracting Officer or COR. Contractor shall be responsible for replacing those employee(s) denied access to SRS and denial of access for Contractor’s employee(s) shall not be construed as a suitable excuse for nonperformance of the contract. If the contractor is denied access to SRS the contract may be terminated for default.

Failure of the Contractor to promptly remove employee(s) denied access and to surrender their site access badges to the Contracting Officer or COR may result in termination for default.

SECURITY AND ACCESS INFORMATION FOR DELIVERIES MADE TO THE SITE: All deliveries must enter through S.C. State Highway 19 Aiken/New Ellenton Savannah River Site security entrance barricade. Vehicle operators might be asked to present proof of insurance, a valid state driver’s license, and vehicle registration before entering the site. Moreover, vehicles over a certain size restriction must enter through the Aiken barricade; however, the vehicles may exit through any exit point. Delivery personnel must have access to all compartments of the delivery vehicle and allow security personnel to search the vehicle. All Contractors will require a security badge for entry to the Site. To obtain a badge, the contractor will receive a general visitor/contractor safety/security briefing at the 703-46A badge office. Allow at least 1-2 hours for badge processing. The badge office hours are Monday through Thursday 6:30 a.m. to 4:00 p.m. On Fridays, the badge office closes at 3:00 p.m. Contractors should arrive at least 1 hour prior to closing time to ensure adequate processing time. This briefing will be delivered using the touch screen computer stations in the badge office. Furthermore, contractors could receive a safety/security briefing via a hard copy checklist and manual log at the Aiken/New Ellenton barricade. Also, if applicable, hazard-specific checklists for high and medium hazard work will be utilized and will be subject to focused observations, as appropriate. Contractor must provide current vehicle registration and proof of insurance along with a valid driver’s license to gain entry to the site.

The following are prohibited items on the SRS: Weapons; firearms and simulated firearms; ammunition or incendiary devices with the exception of emergency road flares; explosive materials and devices such as firecrackers; narcotics, illegal drugs, and drug paraphernalia; alcoholic beverages to include non-alcoholic beer; chemical irritants with the exception of small containers of mace carried for personal protection; and stun guns. External fuel tanks and fuel containers shall not be brought onto the site unless required for contract performance.

Due to the point of entry procedures at SRS, the contractor will be required to give a 3 day notice of delivery and provide to designated Forest Service personnel, the cargo delivery driver’s name and company’s name, social security number and a fax copy of his/her driver’s license. (applies if security badge is needed) Two forms of identification (one must be a picture ID) will be required by the driver. The next page lists the acceptable documents for identification purposes. Drivers must be United States Citizens and cannot be parolees or convicted felons. Former SRS employees removed for cause are denied entry to SRS. Delays and/or costs associated with the use of drivers failing to meet these qualifications or for failure to follow the procedures indicated will be born by the contractor.

RECEIVING INFORMATION: Normal receiving hours for the USDA, Forest Service—Savannah River located 1 mile inside the Aiken/New Ellenton barricade are Monday through Friday, 9:00 a.m. to 3:00 p.m., except for Federally recognized holidays. Trucks arriving after the hours indicated will be turned away unless prior arrangements have been made with the point of contact. The Contractor shall pack and mark the shipment in conformance with the carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee and ay all charges to the specified point of delivery. Failure to pass receipt inspection may result in material being returned to contractor. Note: The Contractor must be capable of off-loading material. No loading dock is available.

COMPLIANCE WITH AREA REGULATIONS

The Contractor agrees to comply with all security and safety regulations and requirements of the Government. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, and integrity and shall be responsible for taking disciplinary action with respect to his/her employees as may be necessary. In the event the Contractor fails to remove any employee whose continued employment is deemed by the Government to be contrary to the public interest, the Government reserves the right to require the Contractor to remove the employee. The Contractor agrees to designate a representative who shall be authorized to receive on behalf of the Contractor any notices and instructions given by the Contracting Officer in regard to performance under this contract and to take such action thereon as is required by the terms of this contract.

The Contractor further agrees that only persons possessing a valid state driver’s license will be permitted to operate motor vehicles engaged in the performance of this contract upon the roads of the SRS. Failure to furnish evidence of such license for an employee driver will result in such employee being denied access to the SRS. In addition, Contractor and all employee drivers shall comply with all applicable state laws regulating traffic on SRS.

SAFETY AND HEALTH

Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees, subcontractors, and members of the public and shall comply with all applicable safety and health regulations and requirements of the Department of Energy, OSHA (including reporting), and the USDA Forest Service.

Contractor agrees to cooperate in making it possible for the Contracting Officer, Forest Service, and DOE personnel to safely and economically inspect activities under this contract and to conduct their official duties on the contract site and…