Amend_0001_-_ATT_1_-_Replacment_Pages_014100_CQC.pdf

Amendment #1 8/1/2013

CONTRACTOR QUALITY CONTROL 014100 - 1

USDA FOREST SERVICE, R-4

MIDDLE KYLE ADMINISTRATIVE SITE KYLE CANYON FIRE STATION

SECTION 014100 - CONTRACTOR’S QUALITY CONTROL

PART 1 - GENERAL

1.1 DESCRIPTION

A. The work of this section consists of preparing and executing a quality control program.

B. This section includes administrative and procedural requirements for quality-control services.

C. Quality-control services include inspections, tests, and related actions, including reports performed by Contractor, by independent agencies, and by governing authorities. They do not include contract enforcement activities performed by the Contracting Officer.

D. Testing services are required to verify compliance with requirements specified or indicated.

These services do not relieve Contractor of responsibility for compliance with Contract

Document requirements.

E. Requirements of this section relate to customized fabrication and installation procedures, not production of standard products.

1. Specific quality-control requirements for individual construction activities are specified in the sections that specify those activities. Requirements in those sections may also cover production of standard products.

2. Specified inspections, tests, and related actions do not limit Contractor’s quality-control procedures that facilitate compliance with Contract Document requirements.

3. Requirements for Contractor to provide quality-control services required by the

Contracting Officer, or authorities having jurisdiction are not limited by provisions of this section.

1.2 SUBMITTALS

A. As specified in specification 013300.

B. Quality Control Plan:

1. At the time of the preconstruction conference, submit for approval a written Contractor

Quality Control (CQC) Plan.

2. If the CQC Plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days.

3. The Government reserves the right to require changes in the CQC Plan during the contract period as necessary to obtain the quality specified.

4. No change in the approved CQC Plan may be made without written concurrence by the

Contracting Officer.

5. The CQC Plan shall be a comprehensive document that addresses every aspect of the

Contractor’s activity in support of quality finished products. Each aspect of quality control addressed by the contract documents shall be addressed. Mandatory items of the

CQC Plan include, but are not limited to the following:

a. A statement of the Contractor’s quality control policy.

Amendment 0001 - Attachment 1

CONTRACTOR QUALITY CONTROL 014100 - 2

b. A list of personnel responsible for quality control and assigned duties. Include each person’s qualifications.

c. A copy of a letter of direction to the Contractor’s Quality Control Supervisor outlining assigned duties.

d. Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

e. Methods of performing, documenting, and enforcing quality control of all work.

f. Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

g. List showing each Definable Feature of Work (DFW) (identified by pertinent specification section or sections) describing the quality control activities that will take place (Preparatory, Initial, follow-up and testing inspections). This list will have dates keyed off the construction schedule at a minimum for each preparatory inspection. The list shall be refined enough to include each independent task and preparatory inspections shall be conducted a few days before activity start. Each activity/definable feature shall be “bite sized” in order to simplify the meetings and make them more directly applicable to the work.

h. Detailed description of the mechanisms to be used to track deficient work, notify responsible parties, ensure correction, and provide verification. Contractor shall maintain a log of defective work/corrective actions and shall provide a copy of new log entries to the Contracting Officer as deficiencies are identified. Provide a sample of the log. Reviews of deficient work shall include a review of how the

Quality Control system failed to capture the deficiency and necessary corrections to the CQC system shall be proposed.

i. Contractor’s program of quality control for items fabricated off-site.

j. Detailed description of how record documents will be identified, collected, organized, and retained during the course of the project.

C. Contractor’s Quality Control Daily Reports: Submit showing all inspections and tests on the first work day following the date covered by the report.

D. Defective work/corrective action logs.

E. Test Reports:

1. Submit Daily Test Information Sheets with Quality Control Daily Reports.

2. Submit failing test results and proposed remedial actions within four hours of noted deficiency.

3. Submit three copies of complete test results not later than three calendar days after the test was performed.

4. Testing and Inspection Reports shall include the following:

a. Date of issue.

b. Project title and number.

c. Name, address, and telephone number of testing agency.

d. Dates and locations of samples, tests, or inspections.

e. Names of individuals performing tests and inspections.

f. Reference Specification Section(s).

g. Complete test or inspection data.

h. Test and inspection results and an interpretation of test results.

i. Ambient conditions at time sample was taken, tested, or inspected.

j. Comments or professional opinion on whether tested or inspected work complies with the Contract Document requirements.

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k. Name and signature of laboratory inspector.

l. Recommendations on retesting and reinspecting.

F. Off-Site Inspection Reports: Submit prior to shipment.

G. As-Built Drawings

H. Permits, Licenses, and Certificates

I. Failure of the Contractor to properly implement their Quality Control Plan (as evidenced in administration and production deficiencies) may result in revocation of the plan’s approval by the Contracting Officer. The Contracting Officer would then request the plan be revised and re-submitted with measures to correct the failed implementation of the plan. No payments on any work item will be made during any period when the Quality Control Plan is not approved.

1.3 QUALITY ASSURANCE

A. General:

1. The quality of all work shall be the responsibility of the Contractor. Testing shall be the responsibility of an independent testing laboratory, the cost of which shall be borne by the Contractor.

2. Inspect and test all work often enough to ensure that the quality of materials, workmanship, construction, finish, and functional performance is in compliance with applicable specifications and drawings.

3. Quality Control Daily Reports shall be completed by the Quality Control Supervisor.

4. Test reports shall be completed by person performing the test.

5. The Contracting Officer may designate locations of tests.

B. Quality Control Staff:

1. The Contractor's Quality Control Supervisor’s PRIMARY duty shall be quality control. This person may perform other duties on the project unless discovered deficiencies in the plan’s implementation or deficiencies in the ongoing work reveal a need to dedicate resources (personnel) to Quality Control.

2. The Contractor's designated Quality Control Supervisor or their alternate shall be on the project site whenever contract work is in progress. No work shall be conducted without such representation.

3. The Contractor may supplement the Quality Control staff at any time during the project as necessary to adequately cover the work.

4. The Quality Control Staff, on Quality Control matters, shall answer directly to the Project

Manager or the owner of the company. The Quality Control Supervisor, in that capacity, shall not answer directly under the project superintendent.

C. Testing Laboratory and Equipment:

1. Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

2. All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements.

Upon request, measuring and testing devices shall be made available for use by the

Government for verification tests.

1.4 MEASUREMENT AND PAYMENT

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A. No separate payment will be made for the work included under this section; rather payment shall be considered to be included in the items of work listed in the Schedule of Items.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 OFF-SITE CONTROL

A. Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication.

3.2 ON-SITE CONTROL

A. Notification:

1. Notify the Contracting Officer at least 48 hours in advance of the preparatory phase meeting.

2. Notify the Contracting Officer at least 24 hours in advance of the initial and follow-up phases.

B. Preparatory Phase: Perform before beginning each feature of work.

1. Review control submittal requirements with personnel directly responsible for the quality control work. As a minimum, the Contractor's Quality Control Supervisor and the foreman responsible for that particular feature of work shall be in attendance.

2. Review all applicable specification sections and drawings related to the feature of work.

3. Ensure that copies of all referenced standards related to sampling, testing, and execution for the feature of work are available on site and are read as a part of the Preparatory meeting.

4. Ensure that provisions have been made for field control testing.

5. Examine the work area to ensure that all preliminary work has been completed.

6. Verify all field dimensions and advise the Contracting Officer of discrepancies with contract documents.

7. Ensure that necessary equipment and materials are at the project site and that they comply with approved shop drawings and submittals.

8. Review the Site Specific Health and Safety Plan. Note the hazards associated with the subject DFW, and discuss safety provisions. Identify any hazards that were overlooked in preparation of the SSHSP. Arrange for necessary safety equipment, controls, or monitoring.

9. Prepare a report on all preparatory phase activities and discussions. Attach report to

Contractor's Quality Control Daily Report.

C. Initial Phase:

1. As soon as work begins, inspect and test a representative portion of a particular feature of work for quality of workmanship.

2. Review control-testing procedures to ensure compliance with contract requirements.

3. Review use of proper safety materials and procedures.

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4. Prepare a report on all initial phase activities and discussions. Attach report to

Contractor's Quality Control Daily Report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

D. Follow-Up Phase: Inspect and test as work progresses to ensure compliance with contract requirements until completion of work.

E. Additional Preparatory and Initial Phases: Additional preparatory and initial phases may be required on the same feature of work for the following reasons:

1. Quality of on-going work is unacceptable.

2. Changes occur in the applicable quality control staff, on-site production supervision, or work crew.

3. Work on a particular feature of work is resumed after a substantial period of inactivity.

3.3 DOCUMENTATION

A. Maintain Quality Control Daily Reports and Daily Test Report Information Sheets of quality control activities and tests.

B. Quality Control Daily Reports may not be substituted for other written reports required under clauses of the contract, such as Disputes, Differing Site Conditions, or Changes.

C. Maintain itemized documentation of materials that have arrived on-site and provide for review when requested by the Contracting Officer. Review and verification will be required to process payment requests.

D. Record Documents.

E. Defective work/corrective action log shall be maintained daily and copies provided to the

Contracting Officer at a minimum weekly, or as requested by the Contracting Officer.

3.4 PERMITS, LICENSES, AND CERTIFICATES

A. For Contracting Officer’s records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations relevant to the on performance of the work.

3.5 AS-BUILT DRAWINGS

A. The Contractor shall maintain a set of the contract drawings depicting as-built conditions.

These drawings shall be maintained in a current condition and shall be available for review. All variations from the original contract drawings shall be indicated in red on the drawings. Upon completion of the contract work, as-built drawings shall be submitted to the Contracting

Officer.

3.6 ENFORCEMENT

A. The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the quality control staff or the Contracting Officer.

3.7 REPAIR AND PROTECTION

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A. General: Upon completion of inspection, testing, sample taking and similar services, repair damaged construction and restore substrates and finishes.

B. Protect construction exposed by or for quality-control service activities, and protect repaired construction.

C. Repair and protection is Contractor’s responsibility, regardless of the assignment of responsibility for inspection, testing, or similar services.

3.8 SAMPLING, TESTING, AND CERTIFICATION REQUIREMENTS

A. Sampling, testing, and Certification requirements and frequency for specific items shall be as specified in the drawings and specification. Refer to Section 013300 Submittals for schedule of

Sampling, Testing and Certifications required. - the table is to assist the Contractor, but may not be all inclusive – additional submittals may be required by specific specification section:

PREPARATORY INSPECTION CHECKLIST

US FOREST SERVICE PROJECT___________________________DATE_________________

DEFINABLE FEATURE_________________________________________________________

APPLICABLE SPEC. SECTIONS: ________________________________________________

DESCRIPTION OF WORK: ______________________________________________________

PREPARTORY CHECKLIST: YES NO N/A

1. Are all submittals approved? ____ ____ ____

2. Is the preliminary work completed and approved? ____ ____ ____

3. Materials on site, inspected and approved? ____ ____ ____

4. Applicable contract documents reviewed? ____ ____ ____

5. Installation instruction reviewed? ____ ____ ____

6. Work coordinated between Prime and Subs? ____ ____ ____

7. Review proposed method and schedule? ____ ____ ____

8. review Job Hazard Analysis, is it accurate? ____ ____ ____

(explain any NO answers)

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ATTENDEES__________________________________________________________________

COMMENTS/RESULTS: ________________________________________________________

INITIAL INSPECTION CHECKLIST

US FOREST SERVICE PROJECT_________________________DATE___________________

DEFINABLE FEATURE OF WORK: ______________________________________________

YES NO N/A

1. Were only approved materials incorporated in the work? ____ ____ ____

2. Did the workmanship conform to contract requirements ____ ____ ____

3. Did testing conform to the specifications? ____ ____ ____

4. Did work comply with safety requirements? ____ ____ ____

5. Were all differences with regard to interpretations resolved? ____ ____ ____

Explain any NO answers:

Inspection performed by: _______________________________________________________________

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END OF SECTION 01430