Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

The contract offers the State of North Dakota a discount for Delta flights booked using the “Delta Discount Program” link accessed through the PeopleSoft Employee Hub for State Agencies users, inside.ndus for University System users, and when booking through a travel agent*. The program requires you to have a Delta SkyMiles numbers setup to receive the discount.

This program no longer offers personal travel discounts.

CONTRACTOR INFORMATION

Check the State contract website for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract extended to State Agencies and Higher Education Institutions established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k), 54-44.4-13, and 54-59-18.

ORDERING INFORMATION

Screenshots below show access to the Negotiated Price. You can access the program on any device, including the Delta app (you will find the Business Travel option after setup and by clicking on Book in the app).

AT FIRST SETUP: Accessing the Delta Discount Program link from PeopleSoft or inside.NDUS, it will open a new browser tab. Enter your work email address and click Validate Email (see Figure 1). You should receive an email from business.experience@delta.com. It may take a few minutes for the email to arrive. Check your junk mail if you don’t see it. In the email, click the button to accept the invitation.

State Agency - You must access the “Delta Discount Program” through the PeopleSoft Employee Self Service and then under JDQ and Quick Links. Next click on Delta Discount Program from the left-hand panel. Once you access the link, you will be presented with the Delta screen as shown below.

North Dakota University System - You must login to inside.NDUS, select NDUS Discounts on the right side selection box, and select “Delta EDP” from the tab at the top.

AFTER FIRST SETUP: You no longer need to access PeopleSoft/inside.NDUS to obtain the discount. Just go to Delta.com and log into your SkyMiles account or by clicking on Book in the app. You will automatically see the screen shown in Figure 3.

Figure 1

You should receive an email from business.experience@delta.com. It may take a few minutes for the email to arrive. Check your junk mail if you don’t see it. In the email, click the button or link to accept the invitation. A web page will open and it will then ask for your Name and SkyMiles Number. If you haven’t created one, it will allow you to enroll at this point.

You will need to check Accept Terms of Use and the Privacy Policy. Legal counsel has reviewed both terms. Our Master Agreement covers and overrides them (see Figure 2). Click Register Now.

Figure 2

This will open the Delta.com website. Log into your account and you will be prompted with a screen similar to what is listed below. For the discount, you MUST select Business Travel. (see Figure 3).

Figure 3 Note - University users will see “Business Travel North Dakota University System”

Follow the screen to enter your travel info and click the red arrow pointing to the right to search (see Figure 4).

Figure 4

After searching, the following screen will appear. Be sure you are seeing “Negotiated Fare” below the pricing. Note that some flights are not eligible for the Negotiated Fare (see Figure 5).

Figure 5

Select the Flight by hovering over and clicking the rate displayed. You will be prompted to select the outbound and return (if applicable) flight (see Figure 5 above). Follow the remainder of the screens to book your ticket.

Should you want to jump back to personal travel, you can toggle by going to the upper right-hand corner and selecting the drop-down as shown below (see Figure 6). This is available on any screen within Delta.com.

Figure 6 Note- Select the dropdown to toggle between Personal and Business Travel

FAQ

1. What kind of discount can I expect?

Delta offers a discount ranging from 2%-10%, depending on the class of airfare selected (note- some classes are not eligible for discounts).

If 20 or more people are traveling for a meeting/event, you would be eligible to use Delta Edge Meeting and can possibly take advantage of deeper discounts. Contact your travel agent or the contract administration for more information about using this program prior to booking any tickets.

2. Who can use the program?

The program discount is offered to State and Higher Education employees only booking business travel.

3. How do I get the discount?

You must establish a Delta SkyMiles number. If you don’t already have one, the setup instructions below will allow you to create one. After the initial setup, you will be able to access the discounts by logging into Delta.com or the Delta app using your SkyMiles account.

4. Can I use a travel agent?

Yes, you can use a travel agent; however, they must complete an ATPCO Form with Delta in order to pass the discount to you. Please see the list of Travel Agents Approved to Offer Discount for those already setup. If you do not see a specific travel agent in the list, please contact the Procurement Officer for information on getting them setup. There is no fee for them to complete the form. You can find the list on the State Contract site under Contract #208. It would be a good idea to remind your travel agent that the State is eligible for the Negotiated Rate so they don’t forget when booking your tickets.

5. Can I use purchasing sites such as Travelocity, Expedia, Orbitz, etc.?

You will not be able to take advantage of this discount if booking through these sites. The only time the discount will be applied is if you book via the “Delta Discount Program” or via a travel agent – see note above regarding the use of a travel agent.

6. If I book a flight using the “Delta Discount Program” will I still earn miles in accordance with the SkyMiles program?

Yes, you will still earn miles when booking flights through this discount program. You must create a SkyMiles number when booking your flight to be eligible for the discount.

7. Who do I contact if I have issues accessing the “Delta Discount Program”?

State agencies - Contact the ITD Help Desk at 701-328-4470 or submit an incident online. Tell them you are trying to access the “Delta Discount Program’ via PeopleSoft and describe the error message.

North Dakota University System – Contact the NDUS Help Desk at https://HelpDesk.NDUS.edu, 866-457-6387, or NDUS.HelpDesk@NDUS.edu

8. Can I book hotels and car rentals through the “Delta Discount Program”?

No, hotel and car rentals are not linked to the Delta Discount Program.

9. Do I have to book travel through Delta or can I use other airlines?

You are not required to book flights with Delta; however, if you do use Delta you will need to access the Delta Discount Program to receive the discount or through a travel agency (see note above about using travel agents.)

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