Additional Terms and Conditions - DCNR Herbicide Spraying Cogon Grass.pdf
PDF 102 KB Posted
- Solicitation number
- SRC0000034633
- Issued by
- Alabama
About this file
This document presents Additional Terms and Conditions for herbicide spraying services contracted by the Alabama Department of Conservation and Natural Resources (DCNR) for the Splinter Hill Fauna Preserve tract during Fiscal Year 2026. The scope of work involves herbicide application to control Cogon grass, an invasive species, across the designated wildlife management area. The project requires contractors to provide specialized equipment, personnel, and materials necessary for effective herbicide treatment of affected acreage. Bidders must comply with all safety protocols, environmental regulations, and DCNR specifications during application. The terms establish performance standards, insurance requirements, and liability expectations for the selected contractor.
The additional terms and conditions establish specific operational and administrative requirements beyond standard contract language, including worker qualifications, equipment maintenance standards, and environmental compliance obligations. Contractors must maintain appropriate licensing and certifications for herbicide application in Alabama and provide documentation of insurance coverage. The terms address weather-related work restrictions, chemical handling procedures, and reporting requirements for application activities. Payment terms, invoicing procedures, and site access protocols are defined to facilitate project execution. All work must be performed in accordance with state pesticide regulations, wildlife management best practices, and any specific restrictions related to the Splinter Hill Fauna Preserve property to protect sensitive ecological resources.
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Additional Terms and Conditions
Purpose:
The purpose of this solicitation is to provide herbicide spraying services of cogon grass at the specified location(s) for the Alabama Department of Conservation and Natural Resources
Requirements:
• There will be a mandatory site visit to participate in this solicitation. If you fail to attend the site visit, your bid will be rejected. Suppliers who plan to attend the site visit must send their names to the buyer, Michael Chase, no later than July 24th, by 5:00 pm.
michael.chase@procurement.alabama.gov.
• Suppliers must have a current Custom Pesticide Business License from the State of Alabama
Department of Agriculture and Industries for the following categories: Forest Pest Control, Ground
Applicator (if applicable), Aerial Applicator (if applicable). Suppliers must provide a copy of their current Custom Pesticide Business License from the State of Alabama for all required categories
• The awarded supplier will be required to submit E-Verify documentation-see section 13 of the ITB
Standard Boilerplate.
• The awarded supplier will be required to submit the State of Alabama Vendor Disclosure
Statement documentation – see section 15 of the ITB Standard Boilerplate
Award:
Award will be all or none to the lowest responsible bidder meeting all specifications.
Bid Submission Instructions:
Beginning on the Alabamabuys supplier portal page, select the desired sourcing project and click the Participate in RFx button. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.
• Suppliers will need to enter a price per acre in the Unit Price section of the item grid.
Questions:
Questions pertaining to this ITB solicitation must be submitted no later than 8/5/26, at 5:00 PM Central
Time. Questions are to be submitted in the Discussion tab of the solicitation.
Contract Period:
The resulting contract will be for a single 12-month term.
Quality of materials and labor:
Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.
Requested Information:
Any additional requested information related to this ITB must be furnished by the supplier within five (5) days of request. Failure to provide requested information may result in the submitted bid being deemed non-responsive and not eligible for award.
mailto:michael.chase@procurement.alabama.gov
Performance:
If the contract supplier defaults on delivery, service, and/or does not comply with the specification and terms and conditions of the contract, it will be viewed as failure to perform. Supplier negligence or failure to perform or meet specifications may be reviewed for impacts to responsibility status as defined in Code of Alabama 1975, 41-4-130, at the discretion of the Chief
Procurement Officer.
Quantity:
The exact quantity of purchases for each item listed is not known. Any quantity shown reflects estimated usage only. The Division of Procurement does not guarantee that any purchases will be made against resulting contract(s).
Assignment of Contract:
To assign, sublet, subcontract, or transfer any contract resulting from this solicitation, the supplier’s written request must be approved by the Chief Procurement Officer.
Payment:
The State of Alabama pays thirty (30) days in arrears after receipt of invoice.
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