Addendum No. 01 - ARFQ DNR27_02.pdf
PDF 490 KB Posted
- Attached to
- WRS: GPS Wildlife Collars for Elk
- Solicitation number
- ARFQ 0310 DNR2700000002 2
- Issued by
- West Virginia
About this file
This is Addendum No. 01 to an Agency Request for Quote (ARFQ) issued by the State of West Virginia Division of Natural Resources, Wildlife Resources Section, for GPS Wildlife Collars for Elk. The solicitation, numbered ARFQ DNR27*02, requests 25 GPS wildlife collars measured in each units and collar communication services at a flat monthly rate per active collar. The addendum was issued on July 27, 2026, to publish vendor questions and agency responses to the vendor community. The technical question deadline was July 23, 2026 at 9:00 AM. All bids must be submitted electronically through the wvOASIS Vendor Self Service platform at www.wvOASIS.gov. The collars will be delivered to various Division of Natural Resources agency locations, with the primary location being the Elkins Operations Center in Elkins, West Virginia.
Key clarifications provided in the addendum address collar specifications: collars must have one expansion section per collar with a metal plate attachment required; the collars will be used on both bull and cow elk with a circumference range of 62 to 102 centimeters including the expandable section but excluding its allowable stretch; and the expandable insert must provide at least 2 inches of expansion on all collars. The addendum emphasizes that all provisions of the original solicitation remain in full force and effect, and vendors must acknowledge receipt of all addenda by completing and submitting the Addendum Acknowledgment Form with their bid to avoid disqualification. Failure to acknowledge addenda may result in bid rejection.
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Date Printed: Jul 27, 2026 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Miscellaneous
Addendum No. 01 is issued to publish and distribute the attached information to the Vendor Community.
2026-07-27
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS) Register and bid online at:
www.wvOASIS.gov WV 00000
US
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
Date Printed: Jul 27, 2026 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
DIVISION OF NATURAL
RESOURCES
VARIOUS AGENCY
LOCATIONS
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
AS INDICATED BY ORDER
PO BOX 67
ELKINS WV No City WV
US US
1 GPS Wildlife Collars for Elk 25.00000 EA
DIVISION OF NATURAL
RESOURCES
VARIOUS AGENCY
LOCATIONS
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
AS INDICATED BY ORDER
PO BOX 67
ELKINS WV No City WV
US US
2 Collar Communication - Flat monthly rate per active collar
900.00000 MO
1 TECHNICAL QUESTION DEADLINE @ 9am 2026-07-23
Document Phase Document Description Page
DNR2700000002 WRS: GPS Wildlife Collars for Elk
SOLICITATION NAME: WRS: GPS Wildlife Collars for Elk
SOLICITATION NO: ARFQ DNR27*02
ADDENDUM NO: No. 01
DNR_01.2021
The purpose of this addendum is to modify the solicitation identified above to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other: (Any referenced Drawing and/or Specification in this addendum being attached to this document is by reference only. It is the bidder’s responsibility to obtain these documents.)
Description of Modification to Solicitation Addendum issued to publish and distribute the attached documentation to the Vendor community.
1. To publish Vendor questions and Agency responses.
NO OTHER CHANGES.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Attachment A
Vendor Questions
ARFQ DNR27*02
WRS: GPS Wildlife Collars for Elk
Q1: There should be 1 expansion section per collar, not two, correct?
A1: Yes, one expansion section.
Q2: Is the metal plate attachment required?
A2: Yes
Q3: Will these collars be for both Bull and Cow Elk? If so how many will be for Bulls and how many will be for Cows?
A3: Yes, they will be used on both. The number of bulls and cows is unknown. The minimum and maximum lengths will allow all collars to be used on either sex.
Q4: Section 3.1.5 states these collars must be equipped with a 2-way expandable insert and section 3.1.13 states these collars must be a minimum of 62 cm and a maximum of 102 cm in circumference. Does the maximum of 102 cm include the stretch of the expandable insert or is this the maximum adjustable range without the expansion on the expandable insert?
A4: The length includes the expandable section but does not include the allowable stretch of that section.
Q5: How much expansion is required for the expandable insert and does this apply to both the Bull collars and Cow collars?
A5: At least 2 inches on all collars.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4 Addendum No. 5
Addendum No. 6 Addendum No. 7 Addendum No. 8 Addendum No. 9 Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR27*02
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