ADDENDUM II - RFP #27-1-CTY Disaster Debris Collection Services.pdf

RFP #27-1-CTY Disaster Debris Collection Services Page 1 Addendum II

RFP #27-1-CTY Disaster Debris Collection Services

Modification to Language

(County responses and changes are in red)

Modification to Language

TITLE PAGE

Proposal Due Date: Tuesday Monday, September 15 21, 2026 at 3:00 2:00 PM EST

2.1 PROPOSAL SUBMITTAL

IMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or before 3:00 2:00 PM as per the clock in the Purchasing Office of the Finance Department on Tuesday

Monday, September 15 21, 2026, regardless of the method of delivery. All risk of late arrival due to unanticipated delay—whether delivered by email, hand, U.S. Postal Service, courier or other delivery service is entirely on the vendor. It is the sole responsibility of the vendor to have the proposal to the

County department specified by the specified time and date of opening. Any proposal received after the proposal submission deadline will be rejected. Public bid opening will be held at 3:00 2:00 PM, as per the clock in the Purchasing Office of the Finance Department on Tuesday Monday, September 15 21, 2026, at 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301.

SECTION 4.1 SCOPE OF WORK

A. DISASTER DEBRIS COLLECTION SERVICES

Except by written consent and agreement of Cumberland County, the Vendor is expected to complete all activities for Cumberland County within 180 days of the date of a declaration of emergency or hazard event or, if there is no emergency or hazard event declaration, within 180 days of the issuance of the

Notice to Proceed. All work, including site restoration prior to close-out, shall be completed within 60 calendar days after receiving notice from Cumberland County that the last load of debris has been delivered unless there is a written extension of time granted by Cumberland County. No changes in scope of work or time frames for completion will be allowed except as specifically authorized in the

RFP #27-1-CTY Disaster Debris Collection Services Page 2 contract executed between the Vendor and Cumberland County and, where applicable, approved by

NCEM, FEMA, and FHWA. The contract shall provide for the assessment of liquidated damages in the amount of $500 per calendar day for each day in which contract activities extend beyond the maximum allowable time established.

SECTION 4.1 SCOPE OF WORK

I. TDSRS MANAGEMENT AND OPERATIONS

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to manage and operate TDSRS’ for the acceptance, management, segregation, and staging of disaster related debris. TDSRS layout and ingress and egress plan must be approved by the DEBRIS MANAGER.

1. The management of TDSR sites will be in accordance with Local, State, and Federal Permits and operating in accordance with all Local, State, and Federal regulatory agencies.

2. Debris at the TDSRS will be clearly segregated and managed according to the separately priced collection operations outlined in sections 4.1B 23.1, 23.2, 23.3, 23.4, and 23.5 herein.

SECTION 4.2 VENDOR’S PROPOSAL REQUIREMENTS

Section 4.2 A is removed and heading A. is replaced with B. and all headings in Section 4.2 are updated to be in line with this change, like below.

A. INTRODUCTION: COMPANY INFORMATION AND EXECUTIVE SUMMARY

Each respondent shall provide the following company information:

1. Firm's name and business address, including telephone, fax number, email address, and website address.

2. The legal nature of the entity (individual, partnership, corporation, etc.) and list the names of all officers, partners, principals, etc.

3. Year established. Include former firm name(s) and year(s) established, if applicable.

4. The name, title, address and telephone number of the firm's authorized negotiator for this project. The person identified must be authorized to make binding commitments for the firm and its subcontractors.

5. Information concerning any current violations which may cause conflict with or affect the ability of the proposer to provide scope of services, or any litigation to which responding firm is a party within last three years concerning or relating to it providing similar scope of services.

A B. QUALIFICATIONS AND EXPERIENCE OF FIRM

B C. QUALIFICATIONS AND EXPERIENCE OF STAFF

C D. RESPONDENTS TECHNICAL APPROACH

RFP #27-1-CTY Disaster Debris Collection Services Page 3

D E. RESPONDENTS INTERNAL TRAINING

E F. COST PROPOSAL

SECTION 4.2 VENDOR’S PROPOSAL REQUIREMENTS

A B. QUALIFICATIONS AND EXPERIENCE OF FIRM

13. Provide a list of subcontractors prior to beginning work and specify if any meet MBE/HUB standards. Additionally, specify the percentage of subcontracted work.

SECTION 5.0 CONTRACT TERMS AND CONDITIONS

5.8 WRITTEN NOTICE TO PROCEED

The COUNTY shall issue an official written notice to proceed for work pursuant to this contract. The notice shall be sent via facsimile or email and followed by regular mail. Under no circumstances shall the COUNTY be liable for any work performed unless the written notice to proceed has been sent and received by the CONTRACTOR. CONTRACTOR must acknowledge receipt of the written notice to proceed prior to proceeding. Additionally, no work shall commence until a contract amendment is processed to incorporate a “not to exceed” amount into the contract language. A copy of the County’s Notice to Proceed document has been attached.

5.23 ASSIGNMENT AND SUBCONTRACTING

If the CONTRACTOR proposes to subcontract work in this Project, the subcontractor and the activity in this project are to be identified prior to beginning work in the proposal. CONTRACTOR shall perform at least 50% of work. All subcontractors must be approved by the COUNTY and must conform to and comply with the same terms, standards and specifications applicable to the contracting firm.

ATTACHMENT A: INSTRUCTIONS TO VENDORS

12. SUBCONTRACTING

If the vendor proposes to subcontract work in this project, the subcontractor and the activity in this project are to be identified prior to beginning work in the proposal.