Addendum 52.212-1 Final.pdf

RFP 19AQMM23R0162

SECTION L

Addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services

(a) North American Industry Classification System (NAICS) code is 541330 with size standard

1500 employees. This requirement is unrestricted.

(b) Instructions for preparation and submission of proposals

Proposals must be submitted electronically via email to Richard Crum at CrumRB@state.gov and Wanda I. Cruz at CruzWI@state.gov no later than August 1, 2023 at 2:00 pm ET. Each file shall be submitted in a format readable by Microsoft Office or searchable PDF.

Number of Pages – Page limits are as shown below. If a page count is exceeded, the excess pages shall not be reviewed nor evaluated.

Paper size shall be 8 1/2 by 11-inch white paper with printing on one (1) side only, using 12-point font. No reduction is permitted except for organization charts or other graphic illustrations, or in headers/footers. In those instances where reduction is allowable, Offerors shall ensure that the print is easily readable; no less than 8-point font on graphs and 10-point font on tables. Each page shall have adequate margins on each side (at least one (1) inch) of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1" margin space. Pages that exceed the maximum page limitation will not be evaluated.

Volume I: Technical

Description Maximum page limit is 25 for

Factors 1 through 5 (combined)

Factor 1: Technical Capabilities/Appropriate Facility

Factor 2: Instrumentation

Factor 3: Testing Experience

Factor 4: Schedule

Factor 5: Recent and Relevant Past Performance

Volume II: Business and Pricing

Description Max # of pages

Cover Page/ Introduction 2

Signed SF-1449 No page limit

Pricing (excel spreadsheet) No page limit

Assumptions, Exception, and Dependencies 1

Subcontracting Plan (Large Business only) No page limit

NOTES:

(1) DO NOT INCLUDE PRICE INFORMATION IN VOLUME I

(2) DO NOT COMBINE VOLUMES I AND II – VOLUMES MUST BE SEPARATE

mailto:CrumRB@state.gov mailto:CruzWI@state.gov

Omission of any information from the quote submission requirements may result in rejection of the offer.

Proposals that fail to provide information in the format requested may be found unacceptable and may be rejected without further consideration if the Contracting Officer determines that a significant revision or addendum to the Offeror’s proposal would be required to permit further evaluation, and especially if the incompleteness of the proposal or errant formatting of the proposal appears to be due from a lack of diligence or competence of the Offerors.

The Government is not liable for any expenses incurred by the Offerors in developing and submitting proposals for this solicitation.

INSTRUCTIONS FOR VOLUME I

Technical Factor 1: Technical Capabilities/Appropriate Facility

The offeror shall present a detailed plan of action that describes the performance of all required phases of the project. Of particular interest in this plan of action is the offeror’s capabilities and proposed test facility(ies). At a minimum, provide information on the condition, age, type and availability of equipment, accessibility, and conditions of paved, gravel, and unimproved road surfaces to conduct the tests identified in the PWS. The Offeror shall also demonstrate that it has successfully provided services similar to the scope and complexity of this requirement.

Technical Factor 2: Instrumentation

Offeror shall discuss instrumentation and network connectivity to collect relevant test data from the test vehicles.

Technical Factor 3: Testing Experience

Offeror shall discuss how long they (the organization and specific personnel) have been conducting similar automotive testing at the cited facility. Offeror shall provide ongoing or completed contracts within the last five years from the date of this RFP and a description(s) of similar automotive testing conducted for the United States Department of Defense or other

United States federal agency.

Technical Factor 4: Schedule

Offeror must provide a notional schedule and timeline to conduct the required testing.

Schedules should be presented in terms of days after award, task order, or vehicle delivery for both the initial test and subsequent tests.

Technical Factor 5: Recent and Relevant Past Performance

List up to three (3) recent and relevant contracts reported in CPARS for the same or similar services and other references (including contract numbers, points of contact with telephone numbers, and other relevant information). Subcontractor CPARS past performance may be submitted if no prime contractor past performance exists.

INSTRUCTIONS FOR VOLUME II

(1) Cover Letter - The Offeror shall provide a Cover Letter (limit 2 pages) with pertinent proposal information. This information should include, at a minimum, the company name, UEI number, address, authorized corporate representative and their title, email and phone number.

(2) SF1449 - Offeror is to submit a signed SF1449 (include overall price on Contract Line-

Item Numbers (CLINs) 001 through 4002, and filled blanks under FAR Clauses 52.212-3, 52.204-17, 52.204-20, 52.204-24, 52.204-26, 52.209-12, 52.222-22, 52.223-22, and

52.229-11.

(3) Pricing – Offeror is to submit an excel worksheet of overall price and components of the overall price, in relation to the proposed solution (including price escalation/inflation factors). For pricing purposes, the Travel CLINs is estimated to be $13,500.00/year.

(4) Assumptions, Exceptions, and Dependencies - The Government does not encourage

Offerors to make assumptions or take exceptions from the requirements of the RFP.

Offerors are encouraged to submit questions, in accordance with the Request for Proposal instructions, in order to obtain any necessary clarifications regarding the Request for

Proposal prior to proposal submission. In the event that an Offeror does make assumptions or take exception to any RFP requirement, the Offeror’s Volume II submission must clearly and unambiguously identify all such assumptions, exceptions, or dependencies on which the Offeror’s proposal is based. Each assumption, exception, or dependency shall be specifically related to a paragraph and/or specific section of the RFP. The Offeror shall provide a rationale in support of any noted assumption, exception, or dependency, explaining its effect in comparison to the RFP. This information shall be provided in the format with content as outlined in the table below.

RFP

DOCUMENT

PARAGRAPH/

PAGE

REQUIREMENT/

PORTION

RATIONALE

RFP,

attachment

(SOW, etc.)

Applicable paragraph and page number(s)

Identify the requirement or portion to which an assumption, exception, or dependency is being taken.

Justify why the requirement will not be met or discuss reasons why not meeting the

Government’s terms and conditions might be advantageous to the

Government.

Any assumption, exception, or dependency taken, for all Volumes I and II, shall be contained in Volume II and shall address the pertinent information for each Volume of the proposal.

Assumptions, exceptions, or dependencies do not make a proposal automatically unacceptable. However, a large number of assumptions, exceptions, or dependencies, or a significant assumption, exception, or dependency, which provide(s) little or no benefit to the

Government or which does not support the Government’s requirement as documented in the

RFP may receive unfavorable evaluation in accordance with the RFP Evaluation factors for award.

(5) Subcontracting Plan – Large businesses are to submit a subcontracting plan in compliance with DOSAR Clause 652.219-70 - DEPARTMENT OF STATE

SUBCONTRACTING GOALS (APR 2004).

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(d) Questions. Any questions regarding this solicitation must be submitted via email to

Contracting Officer at crumRB@state.gov and Contract Specialist Wanda I. Cruz at

CruzWI@state.gov no later than 1:00 pm EST on July 14, 2023. The Offeror must include the solicitation number in the subject line of the email.

(e) Multiple Proposals. The Government will not accept multiple proposals. Should an Offeror submit multiple proposals, the Government will evaluate only evaluate the first Proposal submitted.

(f) Late submissions.

(1) Offerors are responsible for submitting proposals in the solicitation by the time specified in the solicitation.

(2) Any proposal, modification, revision, or withdrawal of a proposal received after the exact time specified for receipt of proposals is late and will not be considered unless it is received before award issuance, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition and the Contracting Officer determines that it in the Government’s best interest to accept the late proposal.

(i) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government will not award multiple awards for this requirement.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to

1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm

(j) System for Award Management and Unique entity identifier

(1) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a proposal, the offeror acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to award issuance, during performance and through final payment of the award that has resulted from this solicitation. If the offeror does not become registered in the SAM database in the time prescribed by the

Contracting Officer, the Contracting Officer will proceed to issue an award to the next otherwise successful registered offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

(2) Unique entity identifier. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the

Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an Offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of addendum) https://www.sam.gov/