Addendum #4.pdf

PAUL E. DIETRICH

City Manager City Engineer

ERIN BURKE

City Clerk

City of Cape May National Historic Landmark

City Hall • 643 Washington Street • Cape May, New Jersey 08204-2397 • (609) 884-9525 • Fax: 609) 884-8589 www.capemaycity.com

ZACK MULLOCK

Mayor

LORRAINE M. BALDWIN

Deputy Mayor

MAUREEN K. MCDADE

Councilmember

SHAINE P. MEIER

Councilmember

MICHAEL G. YEAGER

Councilmember

MEMORANDUM

TO: Prospective Bidders

FROM: Paul E. Dietrich, Sr. P.E.

DATE: April 12, 2024

SUBJECT: Addendum #4 Restoration of AME Church, PH2 Cape May City, Cape May County

I have received questions from a bidders and wanted to provide the following clarification:

• The Bid Item list is being revised.

• ADA Ramp on Czar – Steeple drawings shall be included in the bid. ADA Ramp on

Connley – Architectural drawings have been removed.

• Comments are attached page

The Bid Due date shall remain Tuesday, April 23 @ 1:00 PM. Reminder that overnight delivery may not be guaranteed before the bid deadline and bidders should take this into consideration when submitting the Bid Bond to the Clerk’s Office.

You are required to include the attached receipt with your bid documents.

Receipt of Addendum 1

Name of Bidder:

Signature Date http://www.capemaycity.com/

1. Please confirm there is no work on any of the existing windows.

No work on existing windows. (Interior trim details needed) Window Trim Shown on drawings 6/A-3

2. Please confirm there is no work on the existing clapboards.

Repair clapboard where new tower is to be constructed .

3. Sheet A-2, Toilet Accessory Schedule, states that the countertop is to be ‘solid surface’. Please clarify the material for this countertop.

Countertops shall be solid surface Corian, Avonite or equal

4. 2/A-3 notes states ‘match existing church roof’. 1-S2 states ‘cedar roof to match existing’. Please provide the specification for the cedar roof. Ie. Length, split, exposure.

Western Red Cedar, Certi-Sawn – Taper sawn handsplit shakes.

Premium Grade, with hip & ridge units Cedar Breather/Rapid Ridge 7 by Benjamin Obdyke Fasteners: 15deg, wire coil, round head, ring shank

5. S-7, note 5, states roof sheathing shall be Structural 1. Are we installing the shingles directly to the plywood, or adding batens. If we are adding batens, please provide a detail.

See above.

6. Is all conduits and piping to be surface mounted?

Tower: conceal per NEC within stud cavities All Conduit to be concealed.

7. 2/E2- please provide a detail to show how fixture L02 is being hung.

Means and Methods – as per manufacturer’s recommendations.

8. Does the contractor need to hire a wood scientist to verify all of the existing wood?

Not Required

9. S2- were the original shutters at the top of the steeple salvaged or are we to provide new wood shutters? If we are providing new shutters, we will need a spec and details.

Provide new wood shutters. There will be a weather proofing backing behind. Nothing was salvaged from the fire. These are decorative and not operable.

10. Can you provide the phase 1 contract drawings for reference?

11. S-6, there is no detail to show how the TS terminates at the top of the steeple. Please provide.

Detail by fabricator with PE signed sealed details

12. S-6, there are no details to show how the W-beams are connected? Please provide.

See above

13. S-6, please provide footer details with associated rebar requirements. We also need connection details between the columns to the footers.

See attached SK-1, 02-13-24

14. Please provide the manufacturer’s name and basis of design for each of the hardware sets.

Schlage L Series Mechanical mortise locks.

15. The exterior (2) doors to the steeple addition is not on the door schedule. Please confirm the type of door.

See attached door hardware for doors located at the proposed tower. (Exterior and vestibule)

16. Does door type 1 need to be insulated?

Solid Wood Door. (Includes exterior entry door)

17. Door No 4 states “match hardware with new front door”. Please confirm which is the new front door?

Door Shown and Specified on Czar Engineering Drawings at the proposed tower shall be considered the new entry. See attached hardware schedule.

18. There are currently two existing front doors. Are these doors going to be reused? The drawings show that the doors will be replaced.

Doors Shall be replaced, see Czar Engineering Drawings.

19. Please confirm if the R-30 floor insulation is batt or sprayed?

Spray Insulation.

20. There are two types of windows. One is double hung, the other is a single fixed pane.

Provide Double Hung

21. Please provide the location of the laydown area. Can we use the open space in the back of the church?

Laydown area to be coordinated with the City of Cape May, but access to the adjacent properties shall be maintained.

22. Do we need an archeologist on site due to the soil disturbance? If so, who is responsible for providing one?

No

23. Why is there structural bracing on all of the exterior walls? Can this be removed in order to perform the work? Will the building have to be braced during the work?

Temporary wall bracing can be removed after completion of all interior framing.

24. There are some old artifacts, windows, door frames inside the building. What is to be done with these items?

Cape May will remove. Remaining to be removed by contractor

25. The dimension of the outer trim to outer trim measures 9’-9”, the drawings show 10’-0”. Please confirm which dimension is correct?

10’ per plans

26. Please confirm that the existing brown clapboard at the front of the building.

Unpainted siding in new tower area is to be removed.

27. Are there any existing roof warranties? Are there any other existing warranties for the area of work that we are disturbing?

Roof material is under warranty. Al new work shall conform to warranty requirements, at a minimum, 2 years contractor, and material warranties per manufactures.

28. Please provide the connection details where the new tower connects to the existing roof?

Tower is independent of existing structure, Miscellaneous framing from new to existing will be required for roofing system.

29. Detail 2/S4 (noted as 2/S3) states “AV booth ceiling framing see sheet S#”. This detail does not exist.

Please provide a detail as to how to frame the ceiling.

Floor framing is structural steel with metal deck and 5/8” plywood flooring.

30. There is a platform shown on elevation 54’-0”. Please provide a detail as to how the floor will be constructed. Will there need to be a ladder from the AV floor to the platform? If so, we will also need a hatch detail.

See above. AV booth is inset into new tower floor with ladder to upper platform.

Include ladder to upper platform from AV platform.

31. 2/A1- South elevation of main stairs into the tower does not show any handrails. Please confirm that 2 handrails are required. Would a 3rd center handrail be required?

Two (2) Handrails are required.

32. As there is no sprinkler system, do you need fireproofing on the new structural steel?

No Fireproofing

33. Is there any lead or asbestos remaining on the job site?

None know

34. What type of paint will be used for the clapboard, GWB, exterior trim and other relevant items?

Interior Paint: Wood Substrates: Wood trim Architectural woodwork

Latex over Latex Primer System MPI INT 6.3T:

Prime Coat: Primer, latex, for interior wood , MPI #39.

Intermediate Coat: Latex, interior, matching topcoat.

Topcoat: Latex, interior, semi-gloss (MPI Gloss Level 5) , MPI #54.

Gypsum Board Substrates:

Latex over Latex Sealer System MPI INT 9.2A:

Prime Coat: Latex, interior, matching topcoat.

Intermediate Coat: Latex, interior, matching topcoat.

Topcoat: Latex, interior, semi-gloss (MPI Gloss Level 5) , MPI #54.

35. Tower

Interior of the new tower is to be insulated, drywalled and painted per the interior fit out specifications

The contractor shall allow for (1) 20 amp dedicated 120v circuit in the upper portion of the tower.

36. AV Booth

Contractor shall provide for (1) 20 amp dedicated circuit at the AV booth.

Contractor shall provide (3) conduits with pull strings from AV booth to crawl Space Below the Stage Area. (Final location to be determined after the start of construction) Conduits shall be landed in a 12” x 12” junction box with cover.

37. When will the Community Center (to the left of the church) be demoed?

Date for demolitoin has not been determined.

38. It appears there is already water in the building. If so, why are we making another water connection outside the building.

Install new water service as shown. City will provide new service tap to corner of building (Franklin and Osborne)

39. Please confirm the new clapboard will be 5-3/8” & 5/8” thick.

That should match the existing clapboard.

40. Please confirm if sealed drawings have been submitted for permits? Have the permits been approved?

Contractor to submit for permits. Sealed drawings will be provided at start of the project.

41. We will need a significant time extension to complete this project. Currently, the specs asks for a completion date of May 15, 2024.

Completion date shall be December 15, 2024.

42. Will the township be able to close the roads/side walk for crane use?

Contractor shall be able to submit traffic control plan, but 24-hour access to the Cape May City Fire Dept and normal business hours access to Sturdy Savings Bank is required.

43. Please confirm if the old HVAC equipment in the crawlspace is to remain or if it will be removed.

Remove all exiting Mechanical Equipment in the Crawlspace.

44. 2/A1- South elevation of main stairs into the tower does not show any handrails. Please confirm that 2 handrails are required. Would a 3rd center handrail be required?

Two (2) Handrails are required.

45. As there is no sprinkler system, do you need fireproofing on the new structural steel?

No Fireproofing

BID SCHEDULE

The undersigned Contractor, having examined the technical specifications and remainder of the proposed Contract Documents as designated and enumerated in the general and special contract conditions and any and all addenda thereto; having investigated the location of and conditions affecting the proposed Work; and being acquainted with and fully understanding the extent and character of the Work covered by this Bid, and all factors and conditions affecting or which may be affected by the Work, HEREBY SUBMITS THIS BID, to furnish all required materials, tools, appliances, equipment and plant; to perform all necessary labor and to undertake and complete the Bid for Restoration of AME Church Phase 2, in City of Cape May, New Jersey, in full accordance with and conformity to the guidelines, and Contract Documents hereto attached or by reference made a part hereof, at and for the following price(s) set forth on this Bid Schedule.

Steeple – Work shown on Czar Engineering Plan Lump sum Price:$

Interior Work shown on Conley Architect Plan Lump Sum Price $

Company Name Federal ID # or Social Security #

Address

Phone Number email

Fax Number

Signature of Authorized Agent Type or Print Name

NON-COLLUSION AFFIDAVIT

State of New Jersey

County Of Cape May

I, _________________________ residing in ______________________________

(Name of Affiant) (Name of Municipality) in the County of ____________ and the State of__________________________ of full age, being duly sworn according to law on my oath depose and say that:

I am _____________________ of the firm of _____________________________

(Title Position) (Name of Firm) the bidder making this Proposal for the bid proposal entitled, “RENOVATIONS OF AME CHURCH” FOR THE CITY OF CAPE MAY, COUNTY OF CAPE MAY” and that I executed the said Proposal with full authority to do so, that said bidder has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint for free, competitive bidding in connection with the above named project, and that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the City of Cape May relies upon the truth of the statements contained in said Proposal and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by: ______________________________________.

NAME OF CONTRACTOR

(Affiant)

Subscribed and sworn before me

This _____ day of __________, 20__. _________________________

(Print name & title of affiant)

(Notary Public)

My Commission Expires: (Corporate Seal)

B-6

BID SCHEDULE