addendum-3-rfp-2027-nhh-02-patie-0.pdf

This is a Notice of Cancellation issued by the New Hampshire Department of Health and Human Services regarding Request for Proposal RFP-2027-NHH-02-PATIE for a Patient Identification Software System. The RFP, originally published on September 9, 2025, has been formally cancelled pursuant to Subsection 5.7 of the procurement documents, which contained a non-commitment clause. The procurement was intended to acquire a comprehensive web-based patient identification software solution capable of producing tamper-proof identification wristbands in multiple colors for New Hampshire Hospital in Merrimack County, serving approximately 800 patients annually. The system was required to integrate with existing electronic health records systems, support handheld scanning devices, and include staff training, software installation, and ongoing technical support. Vendor proposals had been due by October 21, 2025, at 12:00 PM Noon, with vendor inquiries accepted until September 16, 2025. The anticipated contract would have been effective July 1, 2026, with an initial five-year term through July 1, 2031, and potential extension options for up to five additional years.

The evaluation methodology would have utilized a 1,000-point scoring system allocating 700 points to technical capabilities and 300 points to pricing, with assessment criteria including software solution design, identification bracelet specifications, vendor technical experience, project management approach, and implementation methodology. The procurement required vendors to demonstrate robust compliance with HIPAA regulations, NIST Special Publication 800-171 and 800-53 security standards, and provide comprehensive security documentation including Data Protection Impact Assessments and Disaster Recovery Plans. The RFP did not specify set-aside designations or restrictions on respondent types. No specific contract value was stated in the procurement documents, though a comprehensive pricing worksheet included 41 distinct deliverables across project management, software installation, testing, system deployment, and operational support categories.