Department of Financial Management 411 West Ocean Boulevard, 6th Floor

Long Beach, CA 90802

(562) 570-6425

November 1, 2023

NOTICE TO PROPOSERS

ADDENDUM NO. 3: Q&A

RFP No. AP-23-287

Airport Pre-Security Concessions Opportunity

This addendum changes and supersedes the language in the original RFP. Please acknowledge receipt of this addendum by signing and submitting with your proposal. Any proposer who fails to submit this addendum may be disqualified.

The City would like to remind Proposers that pursuant to Section 5.2.25 of the RFP, the City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.

The Questions and answers are as follows:

1. Q: What is the approximate total square footage of the 2nd floor of the historic terminal, counting only the interior portion that is within the current RFP scope?

A: The RFP scope area for Opportunity #2 is 3,713 square feet, including the event space, kitchen, and small office in the kitchen, plus 1,021 square feet for each of the two patios.

2. Q: What type and speed of Internet is available to the historic terminal? Who is the service provider?

A: There is currently fiber in place from Frontier. The Awarded Contractor would need to set up their own internet service.

3. Q: How are utilities metered and billed for the 2nd floor of the historic terminal?

Who are the service providers?

A: Utilities will be separately metered and billed for Opportunity #2. Long Beach

Utilities provides gas and So Cal Edison provides electricity.

4. Q: What is the parking situation for employees (fees, designated spaces, etc)? Are monthly permits offered as an alternative to paying hourly/daily rates?

A: As per City Master Fee Schedule, monthly parking for tenants in Parking

Structure B is $50 per month per employee.

Addendum No. 2 RFP AP-23-287

5. Q: Can a 24/7 parking space be provided on site for one company vehicle (mini cargo van)?

A: As per City Master Fee Schedule, monthly parking for tenants in Parking

Structure B is $50 per month per employee.

6. Q: Will any exterior signage opportunities be provided? What about display marketing opportunities throughout the airport?

A: Signage will be permitted at the commercial location. The awardee will be responsible for designing, permitting, and installing signage at their location.

Additional signage on the airport pre-security campus will be limited and will need to be discussed and approved by Airport management.

7. Q: As non-travelers, are pre-security concessionaire employees allowed to go through security to patronize concessionaires inside the security perimeter?

A: If there is an operational need, pre-security concessionaire employees can be badged through the Airport to receive access to post-security area.

8. Q: What kind of shade coverings or structures would the airport allow to be constructed over the exterior patio areas on the 2nd floor of the historic terminal?

A: No permanent structure will be permitted to be installed. Temporary structures such as weighted umbrellas will be the most likely solution to be approved by the

Airport.

9. Q: If selected, can we use our preferred, qualified builder for tenant improvements, or will the airport require us to seek bids from multiple qualified builders?

A: A preferred, qualified builder may be used for tenant improvements.

10. Q: Can you post the list of companies eligible to respond to this RFP? (That is, those whose reps attended one of the required pre-proposal meetings.)

A: The sign-in sheets for both pre-proposal meetings are attached to this document.

11. Q: What is the new timeline for evaluation, interviews, selection, and execution since the proposal due date was extended to late October?

A: Concessions proposals will be due on November 15. The Airport plans to select

Contractors by mid-December and award a contract in January.

12. Q: Is the city or Economic development providing any Tenant Improvement money?

A: The City is not providing any tenant improvement money.

13. Q: Are there any Restriction on hours? 6am -2am?

A: The awardee will be subject to all required licenses (business, alcohol) and City regulations (noise). However, the airport is acceptable to the hours of 5:00 AM to

10:00 PM on most days. If the operator intends to use their space between 10:00

PM and 2:00 AM, satisfactory security will be required which will likely include the cost of Airport Operations Personnel to be present until all customers have left the premises.

14. Q: Are there any Restrictions on live entertainment in the space?

A: Live entertainment is permitted but will need to be approved by Airport management. Live entertainment will need to be conducted in a way that does not disrupt operations or disturb tenants.

15. Q: Is the city getting a Liquor license until from state? Or are we responsible for getting our own liquor license?

A: The Awarded Contractor is responsible for obtaining a liquor license.

16. Q: Can the liquor license be used until 2am for private events if necessary?

A: Yes, subject to the operator’s Alcohol and Business License.

17. Q: Is there space available anywhere in the airport for a supplemental walk-in cooler? Any Additional storage that could be converted for this use?

A: There is a walk-in cooler in the basement and a beer cooler in the basement that work and can be used. The Awarded Contractor is responsible for having them inspected and serviced.

18. Q: Deliveries and how can we get that done efficiently? Since there are No deliveries on the main driveway so what’s the screening process for delivery companies to go through an airport entrance for deliveries?

A: For Opportunity #1, delivery vehicles will need to enter gate off of Lakewood

Blvd and be escorted by a badged concessions employee to the back of the concessions space. For Opportunities #2 and 3, delivery vehicles will drive to the delivery gate on Donald Douglas Dr. and be inspected by Airport Security.

19. Q: Where are the Marketing opportunities for airport traffic and through city channels?

A: Airport would need to review specific proposals, but in general, Airport will provide limited promotion through its social media. Advertising is contracted out and the awardee will be subject to negotiated fees with the Airport’s advertising contract.

20. Q: Knowing the city would like to see this space do well. How much collaboration will be involved with the city to see that the space is successful and has traffic, in reference to marketing the space through city resources?

A: Airport would need to review specific proposals, but in general, Airport will provide limited promotion through its social media. Advertising is contracted out and the awardee will be subject to negotiated fees with the Airport’s advertising contract.

21. Q: Will there be a point person with the airport after construction & cleared for operation that can assist with any needs from the city or airport to handle unforeseen problems when operating? Who is that currently?

A: The Commercial Development division at the Airport.

22. Q: Can we get feedback from other vendors at the airport about their experience and levels of success operating a business at the airport?

A: Yes, Proposers may reach out to previous and current vendors.

23. Q: How much signage are we allowed and where? Signage anywhere we can direct traffic to the space?

A: Signage will be permitted at the commercial location. The awardee will be responsible for designing, permitting, and installing signage at their location.

Additional signage on the airport pre-security campus will be limited and will need to be discussed and approved by Airport management.

24. Q: Can we have access to historical photos and documentation to previously used artifacts and past menus of the Cloud lounge? For restoration purposes?

A: The Airport can assist with access to historical photos and documentation.

25. Q: The city has access to which film crews and scouting agencies looking for spaces to film. Can the city help us contact scouting agencies to leverage for seeing the space to use. In the evening hours?

A: The Awarded Contractor can reach out to the City’s Special Events department for filming information.

26. Q: How long is validation parking good for? Will there be designated spaces held and dedicated for the restaurant close to elevator?

A: The Airport is open to validating parking for a reasonable amount of time, depending on the intended use for the concessions space. There will not be designated parking spaces at this time.

27. Q: How many airport personnel will return to the offices in the south wing of the second floor after renovations are complete?

A: Approximately ten people will return to the offices in the south wing of the second floor after renovations are complete.

28. Q: What currently occupies the area of the second floor that I've outlined in red in the attached image?

A: Before the building was closed, that was an airline office.

29. Q: The list of mandatory attachments for this RFP includes Proof of registration with the California Department of Industrial Relations. As an operator/vendor, it seems that this would not apply to us directly, but rather it would apply to any contractor hired to complete tenant improvements if the City were to award us this opportunity. Since we cannot yet know which contractor(s) would be hired, can we safely omit this mandatory attachment? Or should we propose a general contractor and provide their proof of registration? Would they be considered our "sub-contractor" for the purpose of this proposal?

A: This will vary depending on the proposal. If the proposal includes a public work of improvement, including, but not limited to, construction, alteration, demolition, installation, or repair, then the entity performing the work must be registered with the DIR, including any subcontractors. The awarded vendor will be considered a

Prime Contractor if any work is to be sub-contracted out, therefore, must be registered with the DIR. DIR registration also applies to the prime contractor, even if they are not doing any portion of the work.

30. Q: The list of mandatory attachments for this RFP also includes Disadvantaged

Business Enterprise Program Exhibits. If we are not claiming to be a

Disadvantaged Business Enterprise, can we safely omit this mandatory attachment?

A: If the Proposer is not a Disadvantaged Business Enterprise (DBE), they do not need to submit the corresponding attachment. This is now considered optional.

31. Q: Since there is a 20-page limit, can we include an annex that is not part of the page limit, items like pictures, renders, analysis, recommendations, and certifications among other items we think are relevant for the RFP?

A: Attachments may be added to the proposal and not be included in the narrative page limit.

32. Q: Do you have any specific concept or category requirements for the vending machines in Opportunity #3?

A: There are no specific concept or category requirements for Opportunity #3.

33. Q: What is the commission fee or rent structure for Opportunity #3?

A: The Proposer will need to provide a rent structure and/or commission fee proposal

34. Q: For Opportunity #3 - Does the location require a construction build out for machines or will it be delivered move in ready?

A: Power and data will be available for Opportunity #3. The walls will be painted, and the floor will have polished concrete.

35. Q: For Opportunity #3 – Will we have access to 220v electric and/or a waterline?

A: 110 outlets will be installed for Opportunity #3. There is no 220v electrical and no waterline access.

36. Q: General – how can confidential information in our responses be kept confidential?

A: Please refer to Section 5.2.20 in the RFP.

37. Q: What is the earliest planned move-in ready date for Automated Vending?

A: Estimated date of occupation will be Q2 2024.

38. Q: Can the airport award additional locations to test new and emerging concepts at some point through the life of the contract?

A: The Airport will need to review and approve any proposed additional locations.

39. Q: Will the airport provide access to janitor’s closet for washing and disposal related to the operation of food/drink vending machines?

A: Yes, the Airport can provide access to the janitor’s closet.

40. Q: Will the airport provide small storage space or room for outside vending supplies?

A: Yes, limited space can be made available for outside vending supplies.

41. Q: Does the airport have any frozen storage capabilities?

A: The Airport does not have any frozen storage capabilities.

42. Q: Some of our concepts are labor and or capital intensive; please confirm it is ok to propose with minimum performance requirements so that if min turnover isn’t met, we may remove, relocate, or repurpose equipment or replace with another concept entirely, all subject to airport approval.

A: The Airport wants a successful operation and is open to flexibility. The details will need to be negotiated and formalized in the contract.

43. Q: What is the exact square footage of the space, including height dimensions?

A: Opportunity #3 is 180 sq ft with a height of 92”.

44. Q: How many power outlets are current accessible and what are the amps?

A: Two 110 power outlets

45. Q: Please confirm data lines are available.

A: Yes, two data lines are available

46. Q: Please confirm if a water line is accessible.

A: Opportunity #1 and #2 have access to water. Opportunity #3 does not.

47. Q: Please confirm if additional signage (blade signs) can be installed.

A: All signs and locations will need to be presented to the Airport for approval.

48. Q: Please confirm the architectural style of the historical terminal.

A: The architectural style of the historical terminal is Streamline Moderne.

49. Q: What is rent looking like for the first space? The 1072sq’ space?

A: Proposer will need to provide a rent and/or commission structure.

50. Q: When will the decision be made?

A: December 2023 or January 2024

51. Q: When will the space be delivered?

A: We anticipate awarding the contract the first quarter of 2024 and Opportunity

#1 will be available for buildout at that time.

52. Q: Is a DIR number required for all proposers, even if we’re proposing for opportunity 3 (vending machine)?

A: Please see Answer to Question 29. Typically, if the vending machine only requires to be plugged in and is freestanding, then this would not require prevailing wage. If what you are proposing needs to be affixed to a wall or floor, then prevailing wage would apply. Please refer to Section 1720 of the labor code:

(a) As used in this chapter, “public works” means all of the following:

(1) Construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds, except work done directly by a public utility company pursuant to order of the Public Utilities

Commission or other public authority. For purposes of this paragraph, “construction” includes work performed during the design, site assessment, feasibility study, and other preconstruction phases of construction, including, but not limited to, inspection and land surveying work, regardless of whether any further construction work is conducted, and work performed during the postconstruction phases of construction, including, but not limited to, all cleanup work at the jobsite. For purposes of this paragraph, “installation” includes, but is not limited to, the assembly and disassembly of freestanding and affixed modular office systems.

53. Q: Is a plan view available for each space?

A: Please see appendices and attachment for Opportunities #1 and #2

54. Q: What is in the rest of the building where opportunity 1 is?

A: Airline offices and Airport Operations office are also located in the building, and public restrooms are adjacent to the building.

55. Q: How many passengers does the airport have a day? How many take off?

A: Average daily passengers August 2023: 9,995 Average daily enplanements

August 2023: 5,033.

56. Q: What is the expected finish date for the retrofit?

A: The expected finish date of the retrofit is Mid-February 2024

57. Q: Will the City provide assistance with getting the required permits for each space?

A: It is the Awarded Contractor’s responsibility to obtain the required permits.

58. Q: There is an old cooler in the basement – is this usable for any of the opportunities? Is it replaceable?

A: The coolers in the basement are available for use or can be replaced.

59. Q: How are deliveries handled?

A: For Opportunity #1, delivery vehicles will need to enter gate off of Lakewood

Blvd and be escorted by a badged concessions employee to the back of the concessions space. For Opportunities #2 and 3, delivery vehicles will drive to the delivery gate on Donald Douglas Dr. and be inspected by Airport Security.

60. Q: Could valet be used? Option for separate valet?

A: Airport valet is operated under contract. The Awarded Contractor will be able to have an agreement with Airport’s valet operator. Separate valet is not likely, but

Airport is open to discussing.

61. Q: What is the max occupancy of each space?

A: Opportunity #1: 72 - outdoor seating will also be available

Opportunity #2: Total Occupancy 306

Event Space 161, Kitchen and Office 7, North Patio 69, South Patio 69, Restaurant was Occupancy Type A-2.1 (with balcony areas)

62. Q: Is there a liquor license available?

A: The Awarded Contractor must apply for a liquor license.

63. Q: What are the delivery hours?

A: 5 AM – 10 PM

64. Q: Will the old display cases be returned to the second floor? And will they be useable?

A: It is undetermined at this time if the old display cases will be returned to the second floor.

65. Q: For option 2 – what will the condition of the space be when construction is complete?

A: Opportunity #2: The walls and ceiling will be restored, columns re-tiled, and the floor cleaned. The doorway to the closet under stairs will remain unfinished. The hallway to kitchen’s ceiling will need repair. The kitchen equipment will remain and will be cleaned/sterilized. The kitchen ceiling will be unfinished, and the fixtures will remain and be cleaned.

66. Q: Regarding the HVAC systems, who will be responsible for installing and/or bringing them up to code? The vendor or City?

A: The HVAC systems are already installed and up to code.

67. Q: Will there only be 1 public entrance and exit for each opportunity?

A: Opportunity #1: 1 public entrance and exit, Opportunity #2: There are multiple entrances to the building, two stairwells, and two entrances into the restaurant.

Opportunity #3: There are multiple entrances to the building.

68. Q: What is located on the backside of opportunity 1?

A: Secure area for badged employee access only.

69. Q: Is Labor Compliance required for food vendors?

A: Please see Answer to Question 29.

70. Q: Is there a link for the Public Works Contract Registration?

A: https://www.dir.ca.gov/public-works/contractor-registration.html

71. Q: Does the food being offered need to meet FAA guidelines?

A: There are no FAA food guidelines for airport concessionaires.

72. Q: What are the living wage requirements?

A: The current living wage requirement as of July 2023, is $17.36 minimum hourly rate for concessionaire employees. This is adjusted annually – see Appendices.

73. Q: What are the power specifications of each space?

A: Please see attachment for Opportunity #1 and Appendices for Opportunity #2.

Opportunity #3 has 2 110v outlets.

74. Q: What is the square footage of opportunity 2?

A: The area for Opportunity #2 is 3,713 sf, including the event space, kitchen, and small office in the kitchen, plus 1021 for each of the two patios. Total space, including patios: 5755 sf (does not include closet under stairs)

75. Q: What will foot traffic access hours look like?

A: There are people present from 5:00 AM until last flight out at 10:00 PM, subject to the airlines’ schedule.

76. Q: Are there peak times the airport can share?

A: Flight schedules are subject to change, but the current peak times are 6:30 AM

– 9:30 AM for departing passengers and 6:30 PM – 9:30 PM for arriving passengers.

77. Q: When do the last flights arrive and/or depart?

A: The last departure is 8:50 PM and the last arrival is 9:40 PM as of October 2023.

78. Q: Will there be a master Conditional Use Permit for these spaces?

A: There will be an agreement issued with the City of Long Beach for each opportunity.

https://www.dir.ca.gov/public-works/contractor-registration.html

79. Q: Will only 1 vending machine be allowed for opportunity 3?

A: Proposer can propose any number of vending machines that fit in the space.

80. Q: What is the status of the post-security concessions? Will vendors for pre-security have the option to bid on post-security concessions in the future?

A: The post-security concessions contract will expire in December 2027. Before expiration, there will be a competitive RFP process for a new post-security concessions agreement. Any qualified concessionaire may submit a bid through

Long Beach Buys.

81. Q: Is there a general direction of traffic that could guide visitors to these spaces?

A: Pedestrian flow goes from the TSA exit and curb around the north and south sides of the Historic Terminal.

82. Q: Is there an existing grease trap or grease interceptor available for opportunity

2? If so, what is the condition of the unit?

A: A new grease interceptor is being installed with the current restoration.

83. Q: Is there a possibility to have a dedicated entrance for opportunity 2?

A: There are two dedicated entrances on the second floor to Opportunity #2. There will not be an opportunity to add additional entrances.

84. Q: What are the expected accessible hours for customers? And employees?

A: Operating hours of the airport are 5:00 AM – 10:00 PM.

85. Q: Is there a system for expedited permitting for vendors?

A: There is an express permitting fee through Long Beach Community

Development Services.

86. Q: Is the ADA restroom downstairs OK for opportunity 2?

A: Yes, the ADA restrooms on the first floor are compliant for Opportunity #2.

87. Q: Will there be a waiver on Title 24?

A: More information is required to answer the question accurately.

88. Q: Is it possible to submit a proposal for a food hall environment in the space for opportunity 2?

A: Proposers may submit a proposal for a food hall environment in the space for

Opportunity #2.

89. Q: Can I contact and/or team up with other vendors to submit a proposal?

A: Vendors may team up together to submit a proposal.

90. Q: Construction-related tasks will be required as part of proposing for all opportunities, or just option 1 and 2?

A: Construction related tasks are required for Opportunity 1 and 2. Opportunity #3 depends on what is proposed.

91. Q: Will there be wi-fi availability? If so, will there be public access, or restricted to vendors only?

A: Yes, vendors need to set up own wi-fi network. Public Wi-Fi exists.

92. Q: Is it possible to change the carpet/flooring for opportunity 3?

A: Yes, the Awarded Contractor may change the flooring for Opportunity #3.

93. Q: Will other retail space be made available for opportunity 3 for additional vending or alternate ideas?

A: If opportunities become available in the future, the Airport will consider proposals for additional vending space.

94. Q: Can additional plumbing be added for opportunity 3 if not available?

A: Additional plumbing cannot be added to Opportunity #3.

95. Q: Will the space/entrance to opportunity 3 be closed off?

A: The space/entrance to Opportunity #3 will not be closed off.

PREPARED BY: Anthony Delgado, Assistant Administrative Analyst II

ACKNOWLEDGED BY: ________________________________________________

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