Addendum 2.pdf

ITN for Leased Space #430:0233 – Fort Myers Addendum 2

Florida Department of Financial Services

ITN 430:0233 – Fort Myers

Any protest concerning this solicitation shall be made in accordance with Sections 120.57(3) and 255.25(3)(d) of the Florida Statutes and Rule 28-110 of the Florida Administrative Code. It is the Agency’s intent to ensure that specifications are written to obtain the best value for the State and that specifications are written to ensure competitiveness and fairness in the solicitation process.

NOTICE OF PROTEST OF THE SOLICITATION DOCUMENTS SHALL BE MADE WITHIN SEVENTY-TWO

HOURS AFTER POSTING OF THE SOLICITATION. Questions to the Official Contact Person shall not constitute formal notice. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

This Addendum consists of the following sections:

A. Questions and Answers B. Modifications to the ITN

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A. Questions and Answers Below are the questions and answers related to this solicitation

Question 1: What is the required office-to-warehouse square footage ratio?

Answer 1: As stated within Attachment A, Agency Specifications, on page #14 of the Modified ITN for lease space, DFS is seeking approximately 5,000 usable square feet of warehouse space with office space being approximately 9,935 usable square feet. The entire square footage must fall between 14,188 and 15,682 usable square feet, as stated in section IV.1., Lease Terms and Conditions, on page #8.

Question 2: Would DFS consider proposals that provide less square footage than the requirement specified in the ITN? If so, what is the minimum acceptable square footage?

Answer 2: No, for the ITN to be acceptable, the landlord will need to provide a submission with the usable square footage falling between 14,188 and 15,682 usable square feet.

Question 3: Is the difference in the square footage requirements between Section IV.1 and Attachment A (Agency Specifications) intended to accommodate future expansion?

Answer 3: No, the ITN was modified and the new version can be found on the Vendor

Information Portal under https://vendor.myfloridamarketplace.com/search/bids/detail/16259

Question 4: What is the minimum required size and weight capacity of the freight elevator?

Additionally, can the freight elevator be used for both freight and passenger (personnel) access?

Answer 4: Freight elevator must adhere to state and local requirements. DFS has no special requirements.

Question 5: Are the 10–15 secured parking spaces in addition to the required 55 parking spaces, or are they included within the total 55-space parking requirement?

Answer 5: The secured parking space amount is included in the total parking amount of 55 parking spaces, which is clarified on page 20 of the Modified ITN for lease space.

Question 6: Can security cameras mount on the exterior of the building be used to satisfy the parking lot security requirement?

Answer 6: Yes.

Question 7: Will DFS be responsible for providing, installing, and maintaining the security system and related equipment for the premises, or will any portion be provided by the Landlord?

Answer 7: The Lessor/Landlord will be responsible for providing the electrical outlets and infrastructure necessary to support the Department's security requirements as described in section 8 of Attachment A, Agency Specifications, on page 16. DFS will be responsible for providing the associated cabling and wiring and will contract with a vendor to furnish, install, and monitor the security system, including IP cameras.

https://vendor.myfloridamarketplace.com/search/bids/detail/16259

Question 8: Can DFS occupy the new premises before April 1, 2028? If so, what is the earliest date they could take occupancy?

Answer 8: No, DFS is seeking to commence its new lease on April 1, 2028.

Question 9: Based on Section 5 (HVAC) of “Attachment A – Agency Space Specifications”, do the HVAC requirements apply to the warehouse space in addition to the exhaust and circulation fans specified for that area, or are the warehouse requirements limited to the exhaust and air circulation fans only?

Answer 9: Yes, the HVAC requirement applies to the warehouse space.

Question 10: Is the warehouse space required to be climate controlled, or is climate control not required for the warehouse area?

Answer 10: Yes, DFS will require the warehouse space to be conditioned space with climate control. As stated in section 5 of Attachment A, Agency Specifications, the entire leased area must be climate controlled.

Question 11: Per Section 26(D) of “Attachment A – Agency Specifications”, how many electrical retractable 110V drops and 30-amp outlets are required, and will their locations be designated by the Agency?

Answer 11: Four electrical retractable 110V drops and 30-amp outlets are required. Locations will be determined by DFS based on the layout of the bay.

Question 12: Per Section 26(M) of the “Attachment A – Agency Specifications”, please clarify the backup generator requirements. Which building systems and electrical loads are required to be supported by the generator (e.g., the entire building, life safety systems only, the IT/LAN room, security systems, or other designated equipment)?

Additionally, what is the required generator runtime (e.g., 24–72 hours)?

Answer 12: DFS will need HVAC, lighting, IT/LAN, security systems and at least one outlet per office. The required generator runtime is a minimum of 72 hours. DFS clarified this in the Modified ITN for leased space.

Question 13: Per Section 2(C) of the “Attachment A – Agency Specifications”, the Agency requires 48-inch-wide hallways. However, the applicable Lee County, Florida building code permits a minimum hallway width of 44 inches for commercial buildings. Will hallways designed in accordance with the applicable local building code satisfy the Agency's requirements, or is a minimum width of 48 inches mandatory?

Answer 13: Interior hall width is to be a minimum of four (4) feet for main hallways for this requirement.

Question 14: Please confirm the dimensions of the largest truck and/or trailer that will be used by DFS to access the site and warehouse loading areas.

Answer 14: Approximately 12’H x 8.5’W x 45’L.

Question 15: Will 12-foot by 14-foot overhead doors satisfy the Agency's warehouse door requirements?

Answer 15: According to Section 26.D.1. of Attachment A, Agency Specifications, the warehouse area shall have grade-level access with at least two (2) drive-in doors that are approximately 12’ wide by 14’ height. Doors shall be powered.

Question 16: Please confirm the minimum required clear height for the warehouse area.

Answer 16: The required dimensions for the drive-in doors are approximately 12’ wide by 14’ height as stated in Section 26.D.1. of Attachment A, Agency Specifications.

Question 17: If the Landlord funds the tenant improvements and the lease is terminated before the end of the initial lease term, what protections are available to the Landlord regarding reimbursement of the unamortized tenant improvement costs? Specifically, is such reimbursement guaranteed or subject to Department of Financial Services approval, and if subject to approval, under what circumstances could reimbursement be denied or reduced?

Answer 17: This would be agreed upon between DFS and the Lessor per Section 255.25(3)(e), Florida Statutes.

Question 18: If the Landlord completes the build-out in accordance with the approved plans and Space Specifications, will the build-out be deemed to satisfy the Agency's requirements, or may the Agency require additional modifications or revisions after completion?

Answer 18: Once the plans have been approved by DFS and the buildout has been completed in accordance with those approved plans and specifications, the completed buildout will be deemed to satisfy the Agency's requirements.

Question 19: Regarding the 10–15 secured parking spaces required in Attachment A, please confirm whether a fenced and gated parking area with controlled card access satisfies the "secured parking" requirement, or if a fully enclosed structure is required?

Answer 19: Fenced and gated parking area with controlled card access will satisfy this requirement.

Question 20: If the build-out is not completed by the agreed-upon occupancy or delivery date, what remedies or procedures apply under the lease?

Answer 20: Page #37 (Addendum C-3) of the modified ITN for Lease Space, Addendum for Assessing Liquidated Damages, addresses the liquidated damages that would apply if the buildout is not completed by the agreed-upon occupancy date. Additional details are described in section IV.1., Lease Terms and Conditions, on page #8.

Question 21: Will proposals offering more square footage than the stated requirement (e.g., an entire 17,916-square-foot building) be considered responsive, or is it preferable that proposals closely match the requested square footage?

Answer 21: No, the usable square footage must fall between 14,188 and 15,682 usable square feet for an ITN submission to be acceptable.

Question 22: The Owner is currently self-insured. Please clarify the insurance requirements applicable to the Landlord. Is self-insurance acceptable, and if not, what specific insurance coverages, limits, and documentation are required?

Answer 22: Self-insurance may be addressesd through the negotiation process. Please refer to Attachment C, Standard Lease Agreement, subsection 18, for current insurance requirements.

B. Modifications Insertions to the ITN are indicated by an underscore, deletions are indicated by a strikethrough.

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1. Section II.C., Key ITN Dates, is hereby modified as follows:

C. KEY ITN DATES

The process of soliciting and selecting Replies will follow the general schedule given below:

**NOTE: All dates, times and locations are subject to change at the sole discretion of the Agency. Such changes will be posted on the VIP website- https://vendor.myfloridamarketplace.com/. All times for this solicitation are Eastern Time.

Date ** Time Schedule of Events**

06/15/2026 10:00

AM

Date on which the ITN is advertised on the Vendor Information Portal

07/13/2026 5:00 PM Deadline for submitting questions, in writing, relating to this ITN

No further questions accepted after this date and time

07/30/2026 10:00

AM

Anticipated date responses to written questions received relating to this ITN will be posted on the Vendor Information Portal

08/20/2026 1:00 PM Deadline for Receipt of Replies

LATE REPLIES WILL NOT BE CONSIDERED

08/20/2026 1:15 PM *Public Opening of Replies

Department of Financial Services, Office of Purchasing and Contractual Services

Larson Building, 200 East Gaines Street, Tallahassee, FL 32399

NOTE: The public opening of Replies will also be conducted via Microsoft Teamsconference call.

To attend the public meeting, please call 850-328-4354 call 888-585-9008 and when prompted use Conference No.: 494 299 451# 819-252-704.

08/20/2026- 09/3/2026

Anticipated time period for evaluation of Replies / Site Evaluations

09/3/2026- 09/30/2026

Anticipated time period for negotiations

10/6/2026 Anticipated Notice of Intent to Award posted on Vendor Information Portal

04/01/2028 Anticipated Lease Start Date

*All Offerors are hereby notified that the meetings noted with an asterisk (*) above are open to the public and may be electronically recorded by any member of the audience. Although the public is invited no comments and/or questions will be taken from Offerors or other members of the public.

https://vendor.myfloridamarketplace.com/

2. Attachment A, Agency Specifications, Section 23, Parking, is hereby modified as follows:

23. PARKING

Offeror shall submit with its Reply a letter certifying the number of parking spaces per net rentable square feet to space as well as the number of parking spaces assigned to specific other tenants. The purpose of this submittal is to assure that parking spaces conform to local jurisdiction requirements of number of sizes, and that the number of parking spaces requested can be achieved without infringing on or combining with parking requirements of other tenants. The Agency is requesting fifty five (55) parking spaces for State employees and visitors.

In addition, the Agency is requesting ten to fifteen (10-15) of the fivety five (55) parking spaces be within a secure area for the safety and protection of State-owned vehicles, equipment, and employees. The Agency is requesting a limited access secured parking area with the following: enclosed by at least a six (6) foot fence with a permiter fortification on the top of the fence to prevent access over the fence, security camera(s) with views of the secured area and area immediately surrounding, a well-lit area, and access by a locking gate. The Agency would prefer an automated mechanical gate for entry/exit.

3. Attachment A, Agency Specifications, Section 26, Miscellaneous Requirements (Unique Agency

Requirements), is hereby modified as follows:

26. MISCELLANEOUS REQUIREMENTS (UNIQUE AGENCY REQUIREMENTS)

The following requirements are the responsibility of the Lessor.

A. For security purposes, the evidence room shall have a solid ceiling. If there is a drop ceiling, the Lessor shall install a cage above the ceiling tiles.

B. The conference room(s) and training room(s) shall have air conditioning return exchange units that cannot be obstructed by the closure of doors. Lessor shall provide multiple telephone and multiple computer outlets in conference room(s) as needed. The conference/training room(s) shall be equipped with multiple dimmer switches. A storage area shall be provided in the conference room. The conference room/training room shall be equipped with chair railing. The conference room(s) and training room(s) shall be equipped with electrical, cable and data capability to mount a flat screen monitor/TV on one (1) wall.

C. Break room(s) shall be built out to include 30" mica countertop and large, double stainless-steel sink with hot/cold water (water heater to be provided by the Lessor). Cabinets shall be provided overhead and below with adjustable shelving and with drawers in bottom cabinets, at least 10 linear feet each. Allow cut out for a refrigerator and allow space to house microwaves on counter tops. Mica back splash for easy maintenance along wall above countertop shall be provided. Lessor shall install water lines for refrigerators. A minimum of four duplex outlets shall be installed over the counter for the installation of microwave ovens and coffee makers. Three additional outlets shall be provided for soda/vending machines. A paper towel and soap dispenser shall be provided. Any appliance purchased by the Lessor must be Energy Star Compliant and maintained by the Lessor.

D. The warehouse area shall have the following:

1. Grade-level access with at least two (2) drive-in doors that are approximately 12’W x 14’H. Doors shall be powered.

2. Water access outside or immediately inside the warehouse doors for vehicle maintenance.

3. Large ceiling fans or exhaust fans in the warehouse area for circulation.

4. Four (4) 30-amp electrical outlets and 110-volt retractable electrical drops.

5. Water access for ice machine inside space.

6. Washer and dryer hookups.

7. Access to showers and restroom from the warehouse space.

E. All hallways to be four (4) feet in width. This is the minimum width for any hall or passageway.

F. Isolated dedicated ground electrical circuits shall be furnished to all computer terminals and telephone equipment room shall be equipped with at least two duplex 110 volt outlets. All isolated dedicated outlets shall be color coded (Orange) to denote the dedicated ground. Each isolated dedicated ground circuit may have up to the maximum allowable outlets per the local electric code.

G. The Agency must control or authorize issuance of access cards or fobs to any non-Agency employee.

Admittance by non-Agency employees will not be permitted except with proper notification and accompaniment by a designated Agency employee.

H. HVAC system and ducts to be professionally cleaned and chemically treated, pursuant to Lessee’s approval, to kill all bacteria and mold if ducts are over 10 years old or when deemed necessary by Lessee inspection.

I. Trash receptacles shall be continually stationed outside the building and serviced by the Lessor’s janitorial staff.

J. There shall be a designated smoking area outside of the building with cigarette urns provided for use, the exact location of which shall be determined by the Agency.

K. ADA automatic door openers may be required at the employees’ entrance. The Agency reserves the right to require the awarded Lessor to install and maintain ADA door openers, which will interface with the building’s security system.

L. Install and maintain automatic hand sanitizers at or near elevators or at locations approved by the Agency.

M. There shall be a backup power supply (generator system) present in case of an emergency. The required generator runtime is a minimum of 72 hours. HVAC, lighting, IT/LAN, security systems, and at least one outlet per office must be functional while the backup power supply is in use.

N. Installation of a shower in the locker room is required.

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26. Miscellaneous Requirements (unique agency requirements)