Addendum 2.docx

This document is Addendum #2 for a Request for Proposal (RFP) 26-84312 issued by the Indiana Department of Administration (IDOA) on behalf of all state agencies for a Legal Case Management System (LCMS). The addendum updates the anticipated due dates for the solicitation, with key dates including an August 13, 2025 deadline for submitting written questions, August 20, 2025 for question responses, and a final submission deadline of September 8, 2025 at 3:00 PM Eastern. The LCMS must support comprehensive case management across multiple legal domains including civil litigation, compliance, procurement, FOIA requests, interagency collaboration, legislative support, claims, contracts, employment, real estate, and administrative proceedings.

The procurement seeks a scalable, web-based solution capable of supporting at least 250 end users across multiple office sites, with a preference for a cloud-based deployment hosted within a state-owned cloud tenant (Microsoft Azure, Google Cloud Platform, or Amazon Web Services). Mandatory compliance requirements include CJIS, HIPAA, and StateRAMP standards, with all data storage and service delivery restricted to United States data centers. The current legal software environment across Indiana state agencies varies, with some using systems like ActionStep, NetDocuments, SharePoint, and manual tracking methods. Evaluation criteria will emphasize vendor experience with large-scale implementations, financial stability, project staffing, industry certifications, and ability to meet stringent security and data management requirements.