Addendum 2_ARFP EDD2600000002.pdf

Proc Folder: 1797248

Doc Description: Internet Web Hosting

Proc Type: Agency Master Agreement

Date Issued Solicitation Closes

2025-11-06 2025-11-13 14:00

BID RECEIVING LOCATION

PROCUREMENT OFFICER

DEPARTMENT OF EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON WV 25305

us

VENDOR

Vendor Customer Code:

Vendor Name :

Address:

Street:

City:

State:

Principal Contact :

Vendor Contact Phone:

FOR INFORMATION CONTACT THE BUYER

Michelle L Childers

(304) 558-2686 michelle.childers@k12.wv.us

Vendor Signature X

State of West Virginia Agency Request for Proposals

Info Technology

Solicitation No

ARFP 0402 EDD2600000002

Country:

Extension:

FEIN#

All offers subject to all terms and conditions contained in this solicitation

Date Printed: • Nov 6, 2025 Page: 1

Zip:

Reason for Modification:

Addendum No. 2 To add and attach Revised Attachment C-Cost Sheet Addendum 2

Version Phase

DATE

FORM ID: WV-PRC-ARFP-002 2020/05

INVOICE TO SHIP TO

Line Comm Ln Desc Qty Unit of Measure Unit Price Total Price

Internet Web Hosting 0.00000 EA

Comm Code Manufacturer Specification Model#

81112100

Extended Description:

Internet Web Hosting and Services

Please see the full list of attached documents for this solicitation.

Online responses are prohibited. Please submit responses according to bid submission instructions.

I SCHEDULE OF EVENTS

Line Event Event Date

Date Printed: Nov 6, 2025 Page: 2 FORM ID: WV-PRC-ARFP-002 2020/05

Document Phase Document Description Page

EDD2600000002 Draft Internet Web Hosting

ADDITIONAL TERMS AND CONDITIONS

See attached document(s) for additional Terms and Conditions

SOLICITATION NUMBER: ARFP EDD2600000002

Addendum Number: No.02

The purpose of this addendum is to modify the solicitation identified as ("Solicitation") to reflect the change(s) identified and described below.

Applicable Addendum Category:

Modify bid opening date and time

Modify specifications of product or service being sought

Attachment of vendor questions and responses

[ Attachment of pre-bid sign-in sheet

I ✓ I Correction of error

Other

Description of Modification to Solicitation:

Addendum issued to publish and distribute the attached documentation to the vendor community.

1) To add and attach Revised Attachment C-Cost Sheet Addendum 2.

Correction of Section B, Internet Access from 70 Gbps to 50 Gbps.

No additional changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/20 I 2

ATTACHMENT A

Revised 6/8/2012

Revised - ARFP _EDD2600000002 - Attachment C - Addendum 2

COST SHEET (TO BE SUBMITTED IN A SEPARATE SEALED ENVELOPE)

Non-recurring Charges relating to installation of new service, if a licable.

. Internet Access

7G 50 Gbps

E-Rate Eligible Cost Sheet

Cost purpose description

Cost per Speed (per 1 Gbps)

TOTAL (A+ B) $

Extended Cost

Extended cost cost per 50 Gbps)

(A)

(B)

Tiered Cost Proposal Internet Access The purpose of this tiered pricing is to allow adjustments to speeds/quantities in increments rather than large jumps in speeds.

Component/Item Quantity (Per Gbps) Unit Cost per Gbps Extended Cost Internet Access 70 $ Internet Access 75 $ Internet Access BO $ Internet Access 85 $ Internet Access 90 $ Internet Access 95 $ Internet Access 100 $ Internet Access 105 $ Internet Access 110 $ Internet Access 115 $ Internet Access 120 $ Internet Access 125 $ Internet Access 130 $ Internet Access 135 $ Internet Access 140 $ Internet Access 145 $ Internet Access 150 $ Internet Access 155 $ Internet Access 160 $ Internet Access 165 $ Internet Access 170 $ Internet Access 175 $ Internet Access 180 $ Internet Access 185 $ Internet Access 190 $ Internet Access 195 $ Internet Access 200 $

TOTAL Extended Cost $

Total Eligible Cost (A+ B + C)I $

. (C)

Attachment C: E-rate Ineligible Services Cost Sheets Cost information below as detailed in the Request for Proposal and submitted in a separate sealed envelope. Cost should be clearly marked.

Note: Tables and textboxes may be expanded as necessary to accommodate bidder's response.

Cost for K12 portion, if any, of Internet 2 Annual Membership fees

See 4.4.2.1.1. & 4.4.4.1.1.*

K12 Fees cost, if any

(Cost-allocate any fee percentage that covers other users

Total Annual Retail Value (If no charges are charged to other customers, place $0)

Listserv Services *See Section Total Annual Retail Value 4.4,3•3,* (If h h d t

Currently 871 Listservs with 169,600+ no c arges are c arge 0 other customers, place $0) users.

Listserv cost, per listserv • (Pricing er ear from Jul 1 - June 30

Total Annual Cost

$ (D)

Total Annual Cost

Unlimited listserv services, unlimited $ $ (E) Listservs (Pricing Per year from July 1 - June 30)

Domain Name Services (DNS) Total Retail Value Total Annual Cost

(for unlimited DNS) See Section 4.4.3.2. (If no charges are charged to (for unlimited DNS) other customers, place $0)

Unlimited domains, DNS services per $ $ (F) ear Jul 1 - June 30

Web-hosting for schools* See Section 4.4.3.1. •

Total Annual Retail Value (If no charges are charged to other customers, place $0)

1. Web-hosting cost, per website, per $ ear Jul 1 - June 30

2. Commodity Line 5:

Unlimited web hosting services, unlimited sites. $

Pricin er ear Jul 1 - June 30

Total Ineligible Costs (D + E + F + G)I $

Total Annual Cost

The State will not be responsible for any cost not identified

- (G)

Vendors must realize that quantities, when provided, are estimates and will be used in the evaluation of the RFP. However, it is the intent of the RFP that this contract be awarded as an open-end contract. The actual quantities needed is anticipated to fluctuate and unknown at this time. The vendor's rate will be established as a result of this award, but the quantity of items needed will be considered open-ended.

Invoices will only be processed after the above deliverables are completed and accepted by the Agency.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: EDD2600000002

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012