Addendum 1 - Technical Question & Answers.pdf
PDF 112 KB Posted
- Attached to
- Bldg. 1; Laminated Patterned Glass for Doors
- Solicitation number
- ARFQ 0211 GSD2700000008 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Addendum 1 document containing Technical Questions and Answers for a state solicitation (GSD2700000008). The addendum addresses vendor inquiries regarding the supply of tempered glass for doors, clarifying that the Agency requires glass supply only, with installation to be performed by Agency personnel. The document confirms that the Agency has waived Section 6.5 regarding return of glass for credit due to the material's unique nature, stipulating that undamaged material meeting specifications will not be returnable. The delivery timeline has been extended from the original 30 days to 45 days, with vendors required to indicate their proposed lead time in their bids if it exceeds this extended period.
The addendum serves as formal notification to the vendor community of modifications to the original solicitation terms and incorporates Attachment A containing the question-and-answer responses. All provisions of the original solicitation and other addenda not modified by this addendum remain in full force and effect. Vendors are required to acknowledge receipt of this and all other addenda by completing the included Addendum Acknowledgment Form and submitting it with their bid to expedite document processing, with failure to acknowledge potentially resulting in bid disqualification. The acknowledgment form emphasizes that only written information issued in official addenda is binding, and verbal representations made during discussions with state personnel are not enforceable.
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Text version
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ 0211 GSD2700000008
Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Publish Vendor Question and Agency Answers, per Attachment A;
No other changes.
ATTACHMENT A
Q.1. I cannot accept the language that allows the state to return glass for credit as one layer of the glass is tempered and cannot be cut to a different size.
A.1. The Agency agrees to waive section 6.5, Return Due to Agency Error, due the unique nature of the material requested. Material that meets specifications and is undamaged will not be returned.
Q.2. 30-day delivery, lead times would differ due to how busy supplier is and may require some leeway.
A.2. Project manage has agreed to allow 45 days. Please determine the lead time and indicate with the bid what it would be if it exceeds 45 days.
Q.3. Does the glass need to be installed in the doors, or is the contract to simply supply the glass?
A.3. Vendor will supply the glass only. Agency will perform installations.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
GSD2700000008
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