Addendum 1.pdf
PDF 362 KB Posted
- Attached to
- PHRJ - Propane
- Solicitation number
- ARFQ 0608 DCR2600000132 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum 1 to solicitation ARFQ-DCR2600000132 issued by the State of West Virginia for a propane supply contract. The addendum addresses vendor questions regarding pricing methodology and clarifies the specifications for bid submission. The solicitation pertains to propane supply services, with pricing based on OPIS weekly cost data for the week of July 13th, 2026, from the Greensburg, Pennsylvania wholesale location. Vendors must complete the pricing pages in their entirety by providing the terminal location, the OPIS cost of propane, and a fixed markup price per gallon; failure to fully complete the pricing pages will result in bid disqualification. Vendors are required to acknowledge receipt of all addenda by submitting the Addendum Acknowledgement Form with their bid to avoid potential disqualification.
The pricing structure requires vendors to add the OPIS cost of propane for the specified week and date to their fixed markup per gallon to calculate the total pricing per gallon, which is then multiplied by the appropriate quantity to determine the extended total price. Vendors submitting electronically will have the extended total price and total district bid auto-populate, while those submitting paper bids must manually calculate these amounts. The addendum emphasizes that only written information officially added to specifications through addenda is binding, and verbal representations made during discussions with state personnel are not contractual obligations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0608_DCR2600000132_2_WV_ARFQ_FORM.PDF | ||
| ARFQ - DCR2600000132 - Specs.pdf | ||
| ARFQ 0608 DCR2600000132- Exhibit A - Pricing Page.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0608_DCR2600000132_1_WV_ARFQ_FORM.PDF | ||
| DCR - Terms and conditions.pdf |
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Text version
SOLICITATION NUMBER: ARFQ - DCR2600000132
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
Modify bid opening date and time
Modify specifications of product or service being sought
Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Answers to vendor questions
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
Addendum 1
ARFQ � DCR2600000132
Answers to vendor questions
1. The bid mentions OPIS weekly pricing will be used but the specific posting is not provided. OPIS publishes many pricing points. Please provide the OPIS price posting that will be used for this contract.
A. Vendor should complete the Pricing Pages by providing the Terminal Location, the OPIS Cost of Propane (July 13th 2026 Greensburg, PA Wholesale), the Fixed Mark Up Price Per Gallon, if submitting electronically enter the OPIS Pricing for Week of July 13th 2026 and the Fixed Markup per Gallon and the Extended Total Price will auto-fill, but if submitting paper bid please complete by adding the OPIS Cost of Propane (July 13th 2026 Greensburg, PA Wholesale) and the Fixed Markup per Gallon from OPIS to get the Total Pricing Per Gallon. Then multiply the appropriate quantity by the Total Pricing Per Gallon to get the Extended Total Price. Then total all entries in this column for Extended total Price to get the Total for District(s) bid and enter. Vendor must complete the Pricing Pages in their entirety as failure to do so will result in Vendor's bids being disqualified
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum No. 1 Addendum No. 6 Addendum No. 2 Addendum No. 7 Addendum No. 3 Addendum No. 8 Addendum No. 4 Addendum No. 9 Addendum No. 5 Addendum No. 10
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
Revised 8/24/2023
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
File details come from the government source that posted it. Updated .