Addendum 1.pdf
PDF 385 KB Posted
- Solicitation number
- CRFQ 0802 DMV2300000001 2
- Issued by
- Upshur County, West Virginia
About this file
This is Addendum 1 to a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division for Construction HVAC Maintenance services at the Division of Motor Vehicles Regional Office in Parkersburg. The solicitation number is CRFQ DMV2300000001, and the service involves preventive maintenance on HVAC systems, including all onsite boilers at the Parkersburg facility located at 5707 MacCorkle Avenue S.E., Suite 200. A mandatory pre-bid meeting was held on November 15, 2022 at 10:00 a.m. EST, with vendor technical questions due by November 18, 2022 at 11:00 a.m. EST. The bid opening is scheduled for November 29, 2022 at 1:30 p.m. EST, with bids to be received at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. The addendum includes pre-bid sign-in sheets and responses to vendor technical questions clarifying that no equipment list will be provided, all onsite boilers must be included in the bid package, and confirming the number of WSHPs to be serviced.
The pricing structure is based on a monthly preventive maintenance charge with a unit price and total price to be determined by vendors through their proposals. Vendors must acknowledge receipt of all addenda by submitting the Addendum Acknowledgment Form with their bids to avoid disqualification. The contract is structured as a Central Master Agreement, and all provisions of the original solicitation remain in effect except as modified by this addendum. David H. Pauline, the buyer, serves as the primary contact for information at 304-558-0067 or david.h.pauline@wv.gov.
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Date Printed: Nov 21, 2022 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Proc Folder: 981426 Reason for Modification:
Doc Description: Construction HVAC Maintenance/DMV Regional Ofc Parkersbur Addendum No. 1 to provide Pre-bid sign-in sheets, and responses to vendor questions.
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2022-11-21 2022-11-29 13:30 CRFQ 0802 DMV2300000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
David H Pauline 304-558-0067 david.h.pauline@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Nov 21, 2022 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 1
To provide Pre-bid sign-in sheets, see attached.
To provide responses to vendor technical questions, see attached.
Bid opening remains November 29, 2022 at 1:30 pm est.
No other changes.
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
PARKERSBURG DMV
601 LUBECK AVE
CHARLESTON WV PARKERSBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Preventive Maintenance
Monthly Charge 0.00000
Comm Code Manufacturer Specification Model #
40100000
Extended Description:
Preventive Maintenance Monthly Charge
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid Meeting at 10:00 am est. 2022-11-15 2 Vendor Technical Questions Due by 11:00 am est. 2022-11-18
SOLICITATION NUMBER: CRFQ DMV2300000001
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“DMV2300000001”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☐ Modify bid opening date and time
☐ Modify specifications of product or service being sought
☒ Attachment of vendor questions and responses
☒ Attachment of pre-bid sign-in sheet
☐ Correction of error
☐ Other
Description of Modification to Solicitation:
1. To provide pre-bid sign-in sheet, see attached.
2. To respond to vendor technical questions, see attached.
3. Bid opening remains November 29, 2022, at 1:30 pm est.
4. No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ 0802 DMV2300000001
Vendor Questions and Agency Response
Q1. Will an equipment list be provided?
A1. No
Q2. Are their boilers to be included in the bid package?
A2. All onsite boilers must be included.
Q3. Can you verify a total of 6 or 7 WSHPs.
A3. No.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: DMV2300000001
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☐ Addendum No. 2 ☐ Addendum No. 7
☐ Addendum No. 3 ☐ Addendum No. 8
☐ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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