Addendum #1 9-11-2026.pdf
PDF 390 KB Posted
- Attached to
- Laptops and Docking Stations
- Solicitation number
- CRFQ 0313 DEP2700000003 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum #1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Department of Environmental Protection for a one-time purchase of information technology equipment. The solicitation seeks seven laptops (HP ProBook 4 G2i series or approved vendor equal) and four docking stations, with delivery required to 601 57th Street, SE, Charleston, WV 25304 at the mailroom/loading dock. The bid closing date has been extended to September 17, 2026, at 1:30 PM ET. The solicitation number is CRFQ 0313 DEP2700000003, Version 2, and the procurement folder number is 2046910. Vendors must acknowledge receipt of all addenda to avoid bid disqualification. Inquiries should be directed to Joseph E. Hager III at (304) 558-2306 or joseph.e.hageriii@wv.gov.
This addendum publishes responses to eight vendor-submitted questions and clarifies key requirements. Vendors are permitted to submit alternative OEM equivalents such as Dell products; however, cooperative purchasing vehicles (NASPO, Sourcewell, GSA) cannot be used in place of direct open-market pricing. Windows 11 Enterprise licensing is not required, but Absolute Resilience endpoint protection with a 5-year license must be pre-activated by the manufacturer. No alternative endpoint security solutions will be considered. The full specification sheet is contained in Section 3: General Requirements (pages 17-20) of the original solicitation package and establishes baseline performance specifications for all submitted bids.
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Date Printed: Sep 11, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2046910 Reason for Modification:
Doc Description: Laptops and Docking Stations Addendum #1 is issued to publish agency responses to all vendor submitted questions and extend bid close date.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-09-11 2026-09-17 13:30 CRFQ 0313 DEP2700000003 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph (Josh) E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 11, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of The West Virginia Department of Environmental Protection to establish a contract for the one-time purchase of seven (7) Laptops Model equivalent: HP ProBook 4 G2i series or approved vendor equal and four (4) Docking Station per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
OFFICE OF ADMINISTRATION 601 57TH ST
601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 OOG Laptops 3.00000 EA
Comm Code Manufacturer Specification Model #
43210000
Extended Description:
Computer Equipment and Accessories
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
OFFICE OF ADMINISTRATION 601 57TH ST
601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 EE Docking Stations 4.00000 EA
Comm Code Manufacturer Specification Model #
43210000
Extended Description:
Computer Equipment and Accessories
Date Printed: Sep 11, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
ENVIRONMENTAL
PROTECTION
OFFICE OF ADMINISTRATION 601 57TH ST
601 57TH ST SE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 EE Laptops 4.00000 EA
Comm Code Manufacturer Specification Model #
43210000
Extended Description:
EE Laptops
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
RFI: Questions from vendors for CRFQ DEP 27*03 Laptops and Docking Stations.
Q.1. Could you please provide the delivery location and indicate any special delivery requirements, such as lift gate service, loading dock access, or inside delivery?
A. 601 57th Street, SE, Charleston, WV 25304 – Mailroom/Loading Dock at the rear of the building.
Q.2. For the required 5-year Absolute Resilience license, should licensing be quoted as:
o Pre-activated by the manufacturer, or o Provided separately for agency activation?
A. Pre-activated by the manufacturer.
Q.3. Will an equivalent endpoint resilience solution be considered, and if so, what criteria will be used to determine equivalency?
A. No. The Office of Technology requires Absolute.
Q.4. Does Windows 11 Enterprise licensing need to be included?
A. No.
Q.5. Will you accept alternative OEMs?
A. Yes.
Q.6. I am currently working on this opportunity, but I noticed that no specification document is available. Could you please provide me with the specification sheet that includes the relevant part numbers?
A. The full specification sheet is included within the solicitation package under Section 3: General
Requirements (pages 17–20 of the document). The solicitation establishes a baseline equivalent model (HP ProBook 4 G2i series or approved vendor equal) and lists mandatory performance specifications.
Q.7. Will the department consider Dell products as approved equivalents?
A. Yes.
Q.8. Are you looking to receive quotes utilizing cooperative contract vehicles, or are standard open market bids preferred?
A. This solicitation is an open-market Centralized Request for Quote, Quotes submitted via cooperative purchasing vehicles (e.g., NASPO, Sourcewell, GSA) will not be accepted in place of direct open-market pricing.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0313_DEP2700000003_2_WV_CRFQ_FORM |
| AddendumStandardFormat |
| Questions DEP 2046910 Laptops and Docking Stations (4) |
| AddendumStandardFormat |
| Text1: CRFQ 0313 DEP2700000003 |
| Text2: No.01 |
| Check Box4: Yes |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Off |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To publish agency response to all vendor submitted questions.
2. To extend the bid close date until 9/17/2026 @ 1:30 PM ET
Text4: CRFQ DEP27*03
File details come from the government source that posted it. Updated .