Addendum #1 7-22-2026.pdf

Date Printed: Jul 22, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1996436 Reason for Modification:

Doc Description: Reeds Creek Hatchery Pond Improvements Addendum #1 is issued to publish pre-bid sign in sheet and agency responses to all vendor submitted questions.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-07-22 2026-07-30 13:30 CRFQ 0310 DNR2600000023 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 22, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

he West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Natural Resources to establish a contract for the removal of sludge from hatchery sediment pond and land apply said sludge on adjacent fields and modify the existing spillway of sediment pond to construct/install a new channelized outlet and automated sampler at Reeds Creek Hatchery located at Franklin, WV per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE REEDS CREEK HATCHERY

BLDG 4 41 HATCHERY LN

CHARLESTON WV FRANKLIN WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and

Maintenance Services

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Reeds Creek Hatchery Improvements

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR26*23 Reed Creek Hatchery Pond Improvements

Q.1. Please clarify whether the waste fields will require seeding and mulching after sludge disposal.

A. Seeding and mulching the waste fields is not required.

Q.2. Please provide a detail on the new baffles, provided by the hatchery, that we have to install.

A. Baffles are TBC Type II Turbidity curtains as follows:

• TBC Type II Turbidity Curtain 6" Float, 60" Impermeable Skirt, 5/16" HOG Top Tension Cable, 1/4" HOG Chain Ballast, 22 oz. PVC Coated Fabric (Orange), ASTM Aluminum Z- Type End Connectors w/ ASTM Toggle Pin, 75' Sections.

• TBC Type II Turbidity Curtain 6" Float, 72" Impermeable Skirt, 5/16" HOG Top Tension Cable, 1/4" HOG Chain Ballast, 22 oz. PVC Coated Fabric (Orange), ASTM Aluminum Z- Type End Connectors w/ ASTM Toggle Pin, 75' Sections.

Curtains will be installed per manufacturer’s recommendations and in similar position and layout as currently existing in the pond.

Q.3. Does the Teledyne 5800 sampler need to be a refrigerated unit?

A. Yes.

Q.4. In the specifications, there are several references to a “Schedule of Values”. I cannot find the schedule of values.

A. The schedule of values is attached to Addendum No. 01.

Q.5. In 1.22 B. Unit Price Items: the bid item for Sludge Removal and Disposal states that is will be based on the estimated sludge volume and will be measure in gallons. Please provide the estimated volume.

A. We have estimated 216,000 gallons. See schedule of values.

Q.6. The plans and specs make numerous references to vacuum trucks. Typically, vacuum trucks are relatively small (800 to 2400 GA) and would require hundreds of loads and would be very slow and costly. Will other methods be allowed? The agricultural industry regularly preforms similar work with large open tank wagons. Would this be considered?

A. Bids must be as specified. We would be concerned about spillage with open wagons.

Q.7. Do the sludge hauling vehicles need to be water-tight?

A. Yes to prevent spillage on the roadways.

Q.8. Spec #1.12 states that waste areas must be stripped of vegetation and topsoil prior to placement of waste and used to revegetate the surface. Can the fields just be harrowed/disked or plowed under and then re-plowed and graded after waste disposal?

A. This statement only applies to excess soil excavated from the contact box modifications. The waste site for excess material generated from the contact box modifications will be small and soil not needed for backfill will be thinly spread on the existing pond dam crest adjacent to the box. This statement is not referring to the sludge disposal areas.

Q.9. No erosion and sediment controls are shown for the three waste fields. Is it up to the contractor to design, submit, and construct the E & S plans for these three areas?

A. Erosion and sediment control measures are not required for the sludge disposal areas.

Q.10. Is it your intention to utilize all three waste fields while limiting the disposal to 5,000 ga/ac?

A. We will only use the sludge disposal areas needed to spread the sludge removed.

Q.11. - Spec 2.03.5 Dewatering and Mechanical Agitation of Sludge & 2.07 Dewatering and Water Control: partially reads, “Prior to excavation and fill placement, the groundwater table shall be lowered a minimum of 1 foot below the excavation bottom or as required to maintain stable conditions while this work is performed. The effectiveness of the water removal shall be satisfactory to the Engineer.”

You have not provided any geotechnical data or ground water information. How can we reasonably estimate the cost of this statement. The entire paragraph puts the whole responsibility of dewatering on the contractor without providing any hydrological nor geotechnical data. Please consider deleting or rewriting these paragraphs.

A. This section only refers to excavations necessary to remove existing pipe and modify the contact box. If water accumulates in the excavations necessary to remove and backfill the pipes, or construct the new channels, it will need to be pumped out before fill or concrete placement. This section does not refer to dewatering the pond for sludge removal. However, you are required to control water in the pond for sludge removal. That will be by pumping from the pond or the drain valve if it is operable and can be opened without allowing sludge to enter the stream.

Clarification:

Pond Dewatering: Dewatering must be initially performed by pumping and discharge to the stream through a silt bag. The drain valve, if operable, cannot be used until the water is low enough to verify it is open and sludge will not be discharged to the stream.

ITEM UNIT

7.0 EROSION AND SEDIMENT CONTROL 1.0 LS

6.0

AUTOMATIC SAMPLER AND ELECTRIC

POWER

1.0 LS

5.0 CONTACT BOX MODIFICATIONS 1.0 LS

SEEDING, FERTILIZING, & MULCHING LS

9.0

SLUDGE REMOVAL AND DISPOSAL

(Estimated Volume)

216000 GAL

BID PRICE $

1.08.0

1.04.0 SITE WORK LS

3.0 MOB/DEMOB (Max. 10% of Contract) 1.0 LS

2.0

QUALITY CONTROL TESTING

(Max. 5% of Contract)

1.0 LS

1.0 SURVEYING (Max. 5% of Contract) 1.0 LS

SCHEDULE OF VALUES - REV. 0.0

REEDS CREEK HATCHERY POND MODIFICATIONS

Prepared By: Civil Tech Engineering, Inc.

2/26/2026 - Rev. 6.8.26

BID

DESCRIPTION QUANTITY COST/UNIT EXTENDED PRICE ($)

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. Attachment of responses to vendor questions and clarifications.

2. Publish Pre-bid Sign in Sheet.

3. Provide Schedule of Values that is to be submitted with the Exhibit A Pricing Page.

Text4: CRFQ DNR26*23