FROM: Chris J. Wood, Procurement & Supply Specialist 2

TO: All Interested Bidders

DATE: 7/16/2026

SUBJECT: Addendum to Request for Proposal # 260713

Interim Employment Agency

ADDENDUM #3:

The purpose of this addendum is to answer questions and provide clarification. Answers are in bold.

1. Could you provide a breakdown of the active unions representing faculty and staff at Peninsula College?

WSFE and WFT/AFT

2. What is the current total headcount of the college across full-time, part-time, adjunct faculty, and staff?

152 Full and PT Faculty 73 Classified 61 Exempt

3. How is the Human Resources department currently staffed? Specifically, could you outline the current titles or roles reporting into the Director function (e.g., HR Generalists, Payroll Coordinators, Benefits Specialists, Recruiters)?

1 - HR Lead – benefits, leave, general HR operations 1 - HR Specialist 2 – Recruitment 1 - HR Specialist Assistant 1 – Office support 1 - Payroll Specialist

4. Who does the Interim HR Director position directly report to (e.g., the College President, the Vice President of Administrative Services, or an Executive Vice President)?

College President

5. Does Peninsula College require a background check and/or fingerprinting for the Interim HR Director, and if so, is the vendor or the College responsible for arranging and paying for it?

College will conduct, arrange and pay for a background check.

6. The RFP states the College "would also like to be able to use the selected Vendor for future staffing as the need may arise." Beyond the four 1-year contract extension options, does the College anticipate using this contract for additional staffing placements beyond the Interim HR Director role, or are the option years intended solely to extend/renew this specific engagement if needed?

The potential contact extensions are to allow the college to use the selected Vendor for future needs of similar position searches.

7. If the College wishes to hire the Interim HR Director (or any placed candidate) directly as a permanent employee before or at the end of the assignment, is there a conversion fee, and if so, what is the fee schedule or structure?

This will be negotiated with the successful vendor.

8. How many candidate profiles/resumes are required to be submitted with the proposal; is there a minimum or maximum number the College expects?

Vendors are encouraged to submit as many candidate profiles/resumes they have that are viable candidates who meet the criteria.

9. If the placed Interim HR Director resigns or is unable to complete the assignment before its scheduled end date, what are the College's expectations regarding notice period, replacement timeline, and vendor obligations to provide a substitute candidate

This will be negotiated with the vendor and will depend on where the college is in its search process for a permanent position. There is a preferred minimum 60 day notice expectation of the Interim same as all Exempt Staff.

10. Are there days/timeframes where this HR position is considered nonpaid? (Ex: during quarter breaks, furlough days, etc?)

This will be negotiated with the vendor

11. Would the individual be following the paid holiday schedule of the College, or of the agency they were employed through? If the College’s, can you clarify which paid holidays are observed?

Yes, the individual will follow the holiday schedule the College’s schedule: Labor Day, Thanksgiving, Native American Heritage Day, Christmas Day, New Year Day, Martin Luther King, Jr. Day, President’s Day, Veterans Day, Memorial Day, Juneteenth, Independence Day,

12. Are there expectations that the individual would follow the vacation/sick leave accrual schedule that the College follows, or of the agency they are employed through?

The schedule is 16 vacation hours/month, 8 sick hours/month, 40 personal hours/academic year (prorated).

13. Section 13 states that vendors may submit an electronic or mailed proposal and proposals must be received by the RFP Coordinator by 3:00 p.m. on July 20, 2026. However, the solicitation does not identify the required method or destination for electronic submission.

Please confirm whether electronic proposals should be submitted by email and, if so, provide the correct email address, preferred file format, attachment-size limit, and any file-naming requirements.

Please submit PDF files to purchasing@pencol.edu. Please include RFP 260713 in the email and primary file name. If file size is an issue, we will work with the submitter to create a secure drop box style environment.

This addendum shall become part of the original Request for Proposal and shall be properly signed, executed, and returned, along with the formal quote response, by 3:00 p.m. on 7/20/26.

All other terms, conditions, and specifications of the original Request for Proposal will remain the same. If you have already submitted your quotation and need to resubmit in light of this new information, please do so prior to the 7/20/26 3:00 p.m. deadline.

Sincerely yours, Chris J. Wood, Procurement & Supply Specialist 2

COMPANY NAME: SIGNATURE:

ADDRESS: TITLE:

DATE:

mailto:purchasing@pencol.edu

ADDENDUM #3: