Addenda #2 for RFP #260713.pdf
PDF 363 KB Posted
- Attached to
- Interim Employment Agency
- Solicitation number
- RFP 260713
- Issued by
- Washington
About this file
This Addenda #2 document modifies the RFP #260713 issued by the State of Washington for an Interim Employment Agency contract. The solicitation seeks a nationwide firm with extensive experience providing an Interim Human Resources Director to serve for an initial one-year period commencing on or before August 3, 2026. The total contract period, including all potential extensions, shall not exceed five years. Either party may terminate the contract with a minimum of 30 days' notice. The addendum document itself contains modifications or clarifications to the original RFP requirements, though specific amendments are not detailed in this summary.
This addendum represents the second modification issued to the procurement, indicating ongoing refinements to the solicitation requirements prior to the bidding deadline. Bidders responding to RFP #260713 must account for all addenda issued, including this second addendum, when preparing their proposals to ensure compliance with current requirements and specifications.
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Other files
| File | Type | Posted |
|---|---|---|
| Request for Proposal-260713.pdf.crdownload | CRDOWNLOAD file | |
| Addenda #1 for RFP #260713.pdf | ||
| Addenda #3 for RFP #260713.pdf |
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Text version
FROM: Chris J. Wood, Procurement & Supply Specialist 2
TO: All Interested Bidders
DATE: 7/14/2026
SUBJECT: Addendum to Request for Proposal # 260713
Interim Employment Agency
ADDENDUM #2:
The purpose of this addendum is to answer questions and provide clarification. Answers are in bold.
1. Please confirm whether the selected vendor will be providing an interim HR Director as an employee of the vendor or as an independent contractor.
The Interim HR Director can be an employee of the vendor or independent contractor of the vendor. Either way, the College will pay the vendor.
2. Will the interim HR Director be expected to work onsite in Port Angeles full time, hybrid, or remotely?
The Interim HR Director will be expected to work onsite in Port Angeles full time.
3. Will the College provide office space, equipment, parking, system access, and administrative support for the interim HR Director?
Yes
4. Does the College want one recommended candidate or multiple candidates for interview?
Multiple candidates for interview, to be scheduled week of August 3rd through 6th.
5. Is it acceptable to submit a bench of pre-qualified candidates, or is only a single best-fit interim HR Director expected?
A bench of pre-qualified candidates is highly preferred.
6. Are there any minimum years of higher education HR leadership experience required beyond the stated qualifications?
No
7. Is labor relations and collective bargaining experience mandatory for the interim candidate?
8. Please confirm the expected pricing structure: flat monthly fee, hourly rate, salary pass-through plus markup, or another model.
The College will pay the vendor a flat monthly fee based on monthly invoices.
9. If we have a perfect candidate locked in at the yearly rate of $135,000, which comes out to be $70.31 an hour. Would we just apply a markup to the pay rate, so we can submit a bill rate for invoicing?
Yes.
10. The RFP references an approximate annual salary of $135,000 and a housing allowance of $1,200 per month. Should the housing allowance be billed separately or included in pricing?
Yes, included in the pricing
11. Should pricing assume the approximate annual salary stated in the RFP, or may vendors propose their own compensation structure?
Vendor may propose their own compensation structure.
12. Will the College reimburse travel, relocation, housing, or other expenses beyond the stated housing allowance?
No
13. Are benefits to be provided by the vendor, or reimbursed by the College?
Benefits are to be provided by the vendor.
14. Please clarify the correct contract title, as the RFP references “Marketing and Communication Services” and “Agreement for Concentration Account Services,” which appear unrelated to this solicitation.
The correct title is “Interim Employment Agency”
15. Can the College confirm the intended order of precedence if vendor terms conflict with College terms?
Peninsula College Terms and Conditions will take precedence unless otherwise agreed upon.
16. Are subcontractors permitted for candidate sourcing or administrative support?
17. Will the College use interviews or presentations as part of final selection, and if so, when?
Zoom interviews will start August 3 after the final negotiations and contract is signed.
18. Is there a chance that this resource will be offered a full time role at the college?
The Interim HR Director will be invited to apply for the permanent role.
19. Are you looking for only US citizens and green card holders, or are sponsored H1B’s will also work?
Only US citizens and green card holders.
20. Will pricing be evaluated based on fully loaded cost, markup only, or another method?
It will be fully loaded cost and quality of candidates.
21. Is OMWBE certification required, or is self-identification acceptable if not certified?
Self-identification is acceptable, second to last check box on Attachment A.
22. Will references be contacted for all finalists or only at the College’s discretion?
References will be contacted at the College’s discretion.
23. Should confidential portions be submitted in a separate file or only marked on the individual pages?
Confidential portions marked on individual pages is preferred.
24. Will the College accept electronic signatures, or must the Letter of Submittal be wet signed?
Electronic signatures are accepted.
25. Should the proposal be submitted via email, and if so, to which email address (cwood@pencol.edu or purchasing@pencol.edu)?
Please submit by email to purchasing@pencol.edu.
26. Is there an online procurement portal or file-sharing platform that vendors are required to use instead of email?
No, just email.
27. If email submission is accepted, are there any file size limitations, preferred file formats (PDF, ZIP, etc.), or naming conventions that we should follow?
No file size limitation. Preferred file format is PDF. If an issue arises the College will create a secure electronic FTP or drop box
28. The addendum states that the College will provide a $1,200 monthly housing allowance.
Could you please clarify whether this amount is intended to be treated as taxable compensation paid through the vendor's payroll, or whether it is intended as a non-taxable reimbursement/allowance?
We leave that up to the vendor to determine as the vendor is responsible for paying the individual directly – Vendor bills the college for reimbursement.
mailto:purchasing@pencol.edu
29. Aside from the monthly housing allowance, does the College provide or reimburse any per diem (e.g., meals and incidental expenses) for the selected Interim HR Director during the assignment?
Only if candidate is on travel status for College/State business. Port Angeles will be their place of work for travel purposes.
30. Is the Washington Uniform Business Identifier (UBI) required at the time of proposal submission, or can it be obtained prior to contract award if selected?
It can be obtained prior to the contract award if selected.
31. Will the College consider remote or hybrid Interim HR Director candidates, or is full-time on-site presence mandatory throughout the engagement?
Full-time on-site presence is mandatory throughout the engagement.
32. Although the RFP states that the Interim HR Director position is full-time, could the College please clarify whether the engagement is to be priced on an hourly, monthly, or annual salary basis, and whether a vendor markup should be included in the proposal?
The proposal should include the annual salary and any vendor markups. The vendor will invoice monthly.
33. Based on the attachment, are the submissions to simply be emailed to you by the deadline?
Yes at purchasing@pencol.edu .
This addendum shall become part of the original Request for Proposal and shall be properly signed, executed, and returned, along with the formal quote response, by 3:00 p.m. on 7/20/26.
All other terms, conditions, and specifications of the original Request for Proposal will remain the same. If you have already submitted your quotation and need to resubmit in light of this new information, please do so prior to the 7/20/26 3:00 p.m. deadline.
Sincerely yours, Chris J. Wood, Procurement & Supply Specialist 2
COMPANY NAME: SIGNATURE:
ADDRESS: TITLE:
DATE:
ADDENDUM #2:
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