ADD 2 ARFQ 27 3.pdf

Date Printed: Jul 30, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Proc Folder: 2008425 Reason for Modification:

Doc Description: ADDENDUM 2 - Keyless Entry System for D10 Addendum 2

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-07-30 2026-08-04 10:30 ARFQ 0803 DOT2700000003 3

BID RECEIVING LOCATION

PROCUREMENT DIVISION

DIVISION OF HIGHWAYS

BLDG 6 RM 340A

1900 KANAWHA BLVD E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Angela L Chaney

(304) 558-0228 angie.l.chaney@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 30, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 2 is issued for the following reasons:

1. Attachment of vendor questions and responses.

No other changes.

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS

DISTRICT TEN DISTRICT TEN

270 HARDWOOD LN 270 HARDWOOD LN

PRINCETON WV PRINCETON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Keyless Door Entry System 1.00000 LS

Comm Code Manufacturer Specification Model # 46151600

Extended Description:

Keyless Door Entry System

SCHEDULE OF EVENTS

Line Event Event Date

1 PREBID MEETING AT 10AM ET 2026-07-21

2 TECH QUES DEADLINE 10AM ET 2026-07-28

Document Phase Document Description Page

DOT2700000003 Draft ADDENDUM 2 - Keyless Entry System for D10

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

TECHNICAL QUESTIONS

ARFQ 0803 DOT 270000003 KEYLESS ENTRY SYSTEM FOR D10

1. QUESTION: Currently, the front inside vestibule door which will be receiving the card access reader has a door opener installed. Do we want the new card reader to open the door once a card is swiped?

RESPONSE:

2. QUESTION: The front inside vestibule door that has the door opener, do we want the receptionist indoor intercom station that will be releasing or "buzzing in a visitor" to open the door at the same time they "buzz in a visitor"?

3. QUESTION: Will we be plugging in our door control panels into DOT provided network switches or are we to provide our own switch?

4. QUESTION: If we are to use DOT provided switches. We will need 2 open ports.

Can we confirm there will be 2 open ports available in the IT closet downstairs?

5. QUESTION: Currently there is no door opener on the outside front vestibule door, only the inside door. We recommend installing an ADA door opener on the outside door to better comply with ADA. Is this something we should quote to do?

E038413 Text Box No, the ADA door opener is outside the scope of this contract and is not needed at this time.

E038413 Text Box Yes, we will have 2 open ports available in the IT closet downstairs.

E038413 Text Box We will be supplying DOT network switches.

E038413 Text Box The receptionist will buzz them in and then they will open the door.

E038413 Text Box No, the card will be swiped and then the individual will open the door.

6. QUESTION: If we are to supply and install an ADA door opener on the outside vestibule door, should we run and provide 110V power above the door or would that be something that will be handled in house?

7. QUESTION: We recommend that all the key cylinders but one be blanked out to reduce the number of keys needed and used on a daily basis. This allows for one door to be used mechanically in the rare event the entire keyless entry system, power, internet goes down and cannot be used. Can we quote to blank out all key cylinders on card access doors except one?

E038413 Text Box No, we want to keep key cylinders on all of the doors.

E038413 Text Box N/A. The ADA door opener is outside of the scope of this contract.

Revised 11/1/2022

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. Attachment of vendor questions and responses.

No other changes