ACQ1048_ES_S_Pricelist.pdf

Enhancing the Voter Experience for the State of Ohio

ITB ACQ1048

Electronic Pollbooks

Pricing

ORIGINAL

July 7, 2023

Election Systems & Software, LLC 11208 John Galt Boulevard Omaha, NE 68137

Enhancing the Voter Experience for the State of Ohio

ITB ACQ1048

Electronic Pollbooks

Pricing

ORIGINAL

July 7, 2023

1 Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Table of Contents

PRICING

Pricing Executive Summary

Requirements Responses

Purchase Proposal Quote

Pricing Executive Summary

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

ES&S Approach to Pricing At ES&S, our commitment to transparency starts with our response to your ITB, including the cost proposal.

ES&S structures our pricing response to be clear and concise. We itemize the costs so you understand exactly what is included in our proposal. Our pricing responses are organized to illustrate each element of a proposed solution, including but not limited to hardware, software, election services and total purchase price.

When reviewing all pricing responses to your ITB, we encourage you to compare apples to apples. Consider the following questions when comparing pricing responses:

What is not included with the total cost that will be needed to run the equipment? Does the hardware cost include necessary items like batteries, cases and peripheral items for voters?

What ongoing services do you need? Is that included in the price proposal? Does the pricing sheet include all the items you asked for?

How long will the product last?

Comparing Pricing Responses To help with your review, the table below provides a view of a few items from this bid. It provides details about what is provided in the ES&S response and a space for notes from other bid responses.

CATEGORY ES&S OTHER NOTES

Implementation Services

ES&S implementation services include:

• installation of equipment,

• Acceptance Testing,

• Logic and Accuracy (L&A)

Testing,

• project management,

• training on new equipment,

• Election Day support,

• technical support,

• election preparation and all services as needed.

Site Support With on-site support, you have a dedicated point of contact at your election headquarters with immediate answers to questions and the ability to provide guidance to all election staff.

Training ES&S provides a customized approach to training your election team with classroom-based training and courses that are tailored to specific audiences and incorporate a high degree of hands-on instruction and simulations.

We also provide a comprehensive series of training documentation for election administrators and poll workers along with troubleshooting guides.

Help Desk The ES&S Help Desk can be contacted via our dedicated toll-free number or via email.

Additionally, you will receive login credentials to the ES&S customer portal. The portal contains copies of all user product documentation, including administrator and operator manuals and product advisories. The portal also provides access to request forms and a link to the ES&S supply store website.

CATEGORY ES&S OTHER NOTES

Project Team ES&S provides you with a dedicated project team, including an account manager, who works closely with you throughout the life of your contract. ES&S will use its vast resource pool of subject matter experts, technical specialists and certified trainers to ensure you are fully supported and knowledge is successfully transferred to your staff.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Requirements Responses

ITB Pricing Framework General format for electronic pollbook pricing pages for Contract ACQ1048.

Each Contractor on the Contract will have several pages containing the following sections:

Section 1. Overview (1-2 pages)

This section will contain Contractor information including:

Contractor Name

ES&S RESPONSE

Election Systems & Software, LLC

Contractor address

ES&S RESPONSE

11208 John Galt Blvd.

Omaha, NE 68137

Contractor phone

ES&S RESPONSE

Our dedicated toll-free customer support telephone number is 877-ESS-VOTE (877-377-8683). The support line is open 24 hours per day and representatives monitor the line from 8 a.m. to 8 p.m. (Eastern), Monday through Friday.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Contractor contact info including name, phone, and email address

ES&S RESPONSE

Contact name: Craig Seibert, Regional Sales Manager Contact phone: (402) 321-3865 Contact email address: craig.seibert@essvote.com

Contractor references including organization and contact name, phone, and email address

ES&S RESPONSE

Organization: State of South Carolina Contact Name: Howard M. Knapp, J.D., Executive Director Phone: (803) 734-9060 Email Address: hknapp@elections.sc.gov

Organization: Davidson County, Tennessee Contact Name: Bobby Medley, Elections Manager Phone: (615) 862-8821 Email Address: bobby.medley@nashville.gov

Organization: Union County, New Jersey Contact Name: Nicole DiRado, BOE Administrator Phone: (908) 527-4128 Email Address: ndirado@ucnj.org

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Section 2.

This section will contain information to assist Contract users in the designing of a county‐wide solution for comparison of Vendors. The Contractor should assume the county has 6 precinct locations with 3 electronic pollbook registration stations per precinct. Contractor definition of a location / precinct

Required vs. optional items

Site requirements

ES&S RESPONSE

REQUIRED VS. OPTIONAL ITEMS

Please see included Purchase Proposal Quote.

SITE REQUIREMENTS

ExpressPoll When operational, the ExpressPoll uses approximately two (2) square feet. When stored individually, the ExpressPoll requires approximately 2.5 cubic feet. And when stacked up to five (5) cases high, the space requirement is approximately 12 cubic feet.

Once powered down, the stand is disconnected from power and stored in the custom carrying case, along with any other peripherals or accessories.

Disaster recovery / backup information

ES&S RESPONSE

To help ensure a voter cannot vote multiple times, data is constantly synchronized between pollbooks in a polling location in real time with a backup reconciliation process running every 15 seconds in the event of an interruption. Likewise, in a connected state, pollbooks communicate transactions directly to the host and download all new transactions in near-real time. The ExpressPoll electronic pollbook allows for voter-facing screens to be customized based on the jurisdiction’s language requirements (including English and Spanish).

The ExpressPoll includes an internal battery that charges automatically when connected to power. In the event of a disruption in power, the battery will provide up to four (4) hours of backup power to the tablet.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Software licensing information

ES&S RESPONSE

Upon the expiration of the warranty, ES&S’ software license model provides for an annually renewable software license, maintenance and support agreement which counties will need to pay for annually to maintain a license to use the EPB software. In addition to maintaining the right to continue using the EPB software, the annual software license, maintenance and support agreement provides the State of Ohio and/or its jurisdictions with updates to the software as well as access to ES&S’ Help Desk.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Help Desk

ES&S MAINTENANCE AND SUPPORT SERVICES HELP DESK INFORMATION

Priority Code Definitions Resolution Times Level of Support

1-Critical – Tier 3

Entire production system is down.

Program or device is unusable or inoperable resulting in total disruption of work or severe/critical impact on the business. Customer not aware of any workaround. *

NOTE: ES&S advises customers to maintain sufficient backup precinct devices.

Resolution to begin immediately. One (1) hour resolution time unless otherwise mutually agreed upon by the parties (to include weekends during an election cycle). Resolution may include workarounds or the use of backup equipment as provided by ES&S to make the software and/or hardware unit operable workaround.

ES&S’ Tier 3 Level of Software Support is staffed by ES&S’ Software Engineers and Product Owners who have the most detailed understanding of the ES&S’ Software. ES&S’ Developers and owners will provide thorough troubleshooting as well as workaround solutions to resolve any customer questions/issues as quickly as possible and enable the customer to continue preparing for or conducting the election with minimal disruption.

ES&S’ Tier 3 Level of Hardware Support is provided by ES&S Field Services in conjunction with ES&S’ Product Line Engineers. Both ES&S Field Services technicians and ES&S Product Line Engineers have the most detailed and experienced understanding of the components and configuration of ES&S’ Hardware. The Tier 3 Field Services technicians and Product Line Engineers may first attempt phone support to resolve the issue. If that is unsuccessful, technicians will provide on-site support to diagnose and resolve the issue affecting the individual piece of hardware to return such hardware to Normal Working Condition as soon as possible. In the interests of time, and under certain circumstances, the recommendation may be to remove a piece of equipment from service and replace it with a backup unit or to use another mutually agreed-upon workaround.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Priority Code Definitions Resolution Times Level of Support

2-High – Tier 2

Major feature/function/device failure. Operations are severely restricted with a major disruption of work. Customer is not aware of an acceptable interim workaround.

NOTE: ES&S advises customers to maintain sufficient backup precinct devices.

24-hour resolution time unless otherwise mutually agreed upon by the parties (to include weekends during an election cycle). Resolution may include workarounds or the use of backup equipment as provided by ES&S to make the software and/or hardware unit operable.

ES&S Tier 2 Level of Software Support is staffed with experienced software support technicians who understand the configuration, operation and use of the ES&S Software. In addition, ES&S’ experienced software support technicians have access to troubleshooting techniques as well as workaround solutions to timely resolve any customer question/issue. Issues that are unable to be resolved within Tier 2 Support are elevated to Tier 3.

ES&S Tier 2 Level of Hardware Support is provided by Field Services technicians who have the most detailed and experienced understanding of the ES&S’ Hardware. The Tier 2 Field Services technicians may first attempt phone support to resolve the issue. If that is unsuccessful, technicians will provide on-site support to diagnose and resolve the issue affecting the individual piece of hardware to return such hardware to Normal Working Condition as soon as possible. In the interests of time, and under certain circumstances, the recommendation may be to remove a piece of hardware from service and replace it with a backup unit or to use another mutually agreed-upon workaround. Issues that are unable to be resolved within Tier 2 Support are elevated to Tier 3.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Priority Code Definitions Resolution Times Level of Support

3-Medium/Low Tier 2

Minor feature/function/device failure. Program or equipment does not operate as designed or expected with moderate disruption of work. Customer may know of an acceptable interim workaround. Minor problem or general inquiry.

Requires 5-15 days resolution time unless otherwise mutually agreed upon by the parties (to include weekends during an election cycle)

Low Tier 2 Level of Software Support is provided by ES&S technicians who will provide answers to general and procedural questions with respect to the use and operation of the ES&S Software and/or the certified configuration. All calls placed to ES&S’ Help Desk will be answered as soon as the incoming call is received during the Support Hours set forth below. In the event ES&S’ Tier 2 Level of Software Support is unable to resolve the Customer’s question or issue, ES&S will elevate such question/issue to the ES&S’ Tier 3 Level of Software Support for response and resolution.

Low Tier 2 Level of Hardware Support is provided by ES&S Help Desk technicians who will answer general and procedural questions with respect to the use and operation of the ES&S Hardware.

In addition, ES&S Help Desk support technicians are staffed with experienced hardware support technicians who understand the configuration, operation and use of the ES&S Hardware. In addition, ES&S’ experienced hardware support technicians have access to troubleshooting techniques as well as workaround solutions to timely resolve any Customer question/issue. All calls placed to ES&S’ Help Desk will be answered as soon as the incoming call is received during the Support Hours set forth below. In the event ES&S’ Tier 2 Level of Hardware Support is unable to resolve the customer’s question or issue, ES&S will elevate such question/issue to a Field Services technician and/or the ES&S Tier 3 Level of Hardware

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Priority Code Definitions Resolution Times Level of Support Support for response and resolution.

Service Level Priorities

In determining the criticality of a failure, the following parameters will be applied to all State Primary, General and Special Elections:

1. All issues that occur on Election Day will be assigned a Priority Code 1-Critical Tier 3 based on the Priority Code definitions set forth above, unless otherwise mutually agreed upon by ES&S and County or its designee.

2. All issues that occur or persist within the time period beginning thirty (30) days before a scheduled election and ending ten (10) days after said election will be assigned a Priority Code 2-High – Tier 2 or 3- Medium/Low Tier 2 based on the Priority Code definitions set forth above, unless otherwise mutually agreed upon by ES&S and County or its designee.

3. All failures that occur or persist more than thirty (30) days before or after an election will be assigned Priority Codes as mutually agreed upon by ES&S and County or its designee.

Tier 2 Level of Support

ES&S Telephone: 1-877-377-8683 (1-877-ESS-VOTE)

· Option 4 and then Option 1 for Hardware Support

· Option 4 and then Option 2 for Software Support

Email: software@essvote.com for Software Support; hardware@essvote.com for Hardware Support

· When a customer calls the ES&S Help Desk during hours of operation, an ES&S hardware/software technician will immediately acknowledge the issue. The customer will not be required to hold on the line or contact a secondary group before successfully speaking with a technician.

· Hours/days of operation: Monday - Friday, 8:00 a.m. to 8:00 p.m. EST

· After hours: Leave a message and call will be returned the next business day.

· After hours critical issues: on-call technician will be notified to return call as soon as possible

· Hours of operation during scheduled elections: For a 24-hour period beginning at 5:00 a.m. EST on Election Day.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

· ES&S maintains information regarding all statewide election dates. In the event of a special election, or other significant date, the customer can notify ES&S of these dates and Tier 2 Support will be staffed accordingly.

Tier 3 Level of Support

· When a customer calls the ES&S Help Desk during hours of operation, an ES&S hardware/software technician will immediately acknowledge the issue. The customer will not be required to hold on the line or contact a secondary group before successfully speaking with a technician.

· Issues that are unable to be resolved within Tier 2 Support are elevated internally to Tier 3 status.

· The Tier 3 Support team includes product engineers, system administrators and software developers. As needed, the Tier 2 technician will work with Tier 3 ES&S resources capable of addressing advanced requests, questions or issues. These same resources will be responsible for the design, development, and deployment of system changes, including any updates and enhancements.

Vendor recommendations for equipment

ES&S RESPONSE

Please see included Purchase Proposal Quote.

This section will contain individual item pricing and descriptions of all Contractor products and services normally utilized in a county electronic pollbook solution.

ES&S RESPONSE

ES&S agrees and will comply.

Please see our Purchase Proposal Quote for details.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Section 4. Required Contract services (2-3 pages)

This section will contain descriptions of all included services provided and required by Contract.

Site survey analysis

ES&S RESPONSE

One important element of our proposed ExpressPoll solution is the very strong partnership we will establish with the State of Ohio and its jurisdictions. Although we anticipate a smooth and efficient transition, we know there will be times when we must work together to address and resolve issues quickly and efficiently. To provide the support you need, ES&S offers a solid technical service approach backed by our highly trained project management team that is well-versed in elections.

Project manager. During implementation, your project manager operates as a single point of contact. This person is accountable for coordinating all your implementation and election requirements.

Summary of support channels. ES&S offers multiple support channels to assist customers with issues and concerns ranging from simple "how-to" questions to complex functional inquiries.

Training

ES&S RESPONSE

The ES&S Approach to On-Site Training Is Comprehensive Election Systems & Software understands that a successful transition to new election technology depends on more than executing a logistics plan. A key element to success is ensuring that the State of Ohio is empowered with the knowledge to administer the new system and conduct a trouble-free election. To make this transition successful, we emphasize on-site training as a critical component of our overall implementation plan. Our training goal is to ensure a strong level of comfort and competency for the State of Ohio’s BOE and precinct election officials. ES&S is committed to maintaining our flexible approach in tailoring the right mix of products, training, support and services to Ohio.

Training the ES&S Way Is Tailor-Made for the Customer The ES&S curriculum is based on our decades of experience in implementing new voting systems. Our customized approach to training the State of Ohio’s election team anticipates the wide range of skills needed to conduct a successful election. Our courses are tailored to specific audiences and incorporate a high degree

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks of hands-on instruction and simulations, increasing the relevancy of every minute your election workers spend in the classroom.

ES&S Trainers: Experience That Matters ES&S has carefully selected our training staff to provide the very best training experience for the State of Ohio’s election staff. We require all personnel on our Operations Training team to be certified ES&S trainers.

This begins with a minimum of two (2) years of experience as an instructor and continues with customized product certification. Additionally, each of our training staff members has personally supported elections using ES&S voting equipment. Our trainers have first-hand knowledge of the challenges the State of Ohio’s election workers could face with your new equipment. We can anticipate staff concerns and appreciate the challenges of using a new voting system.

ES&S’ Training Plan Ensures User Competency and Proficiency Introducing new technology presents unique challenges and deployment training is our primary concern in implementing a new elections systems solution. ES&S measures the success of new equipment installations by the quantifiable way in which our clients can manage their unique election processes while using the ES&S system. Our comprehensive, classroom-based training program promotes a strong level of competency for all intended users through training modules developed to provide your election team with the skills to perform necessary operations.

ES&S Training Materials Empower the User Our ES&S Instructional Design team has developed a comprehensive series of training documentation including administrator, poll worker and troubleshooting guides. Our goal with these training materials is to provide your election staff with easy-to-follow operating procedures to refer to during future elections, after the classroom training has concluded. This approach to our customized manuals allows your election staff to be fully prepared and ensures autonomy in election operations while using our equipment, both during absentee/early voting and on Election Day.

ES&S Continuing Education and Support Ensure Long-Term Success The ES&S method aims at fully preparing election staff during initial deployment training to ensure autonomy in election operations while using our equipment. We understand long-term needs may require a combination of continuing education courses and/or on-site support for future elections. These continuing education and site support needs from our experienced training team can be coordinated and tailored to meet the State of Ohio’s unique requirements.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

COURSE DESCRIPTIONS:

ExpressPoll Electronic Pollbook Operations Course Course Length – ½ Day

This course introduces election personnel to the ExpressPoll Electronic Pollbook Operations Course. Participants gain the knowledge, skills, and ability to operate the ES&S ExpressPoll Electronic Pollbook.

Covered topics include:

• In-depth overview of the ExpressPoll system including equipment setup, hardware components and system functionality.

• Pre-election preparation requirements including loading and testing the election.

• Operations include preparing ExpressPoll for checking in voters and managing voter database.

• Post-election steps including pulling audit logs for post-election needs.

• Troubleshooting procedures.

Pre-Requisite(s):

• None

Audience:

• Poll Workers

Number of Participants:

• 1 - 20

Warranties

ES&S RESPONSE

ES&S warrants that for a one (1)-year period (the “Warranty Period”), it will repair or replace any component of the ES&S Hardware or ES&S Software which, while under normal use and service: (i) fails to perform in accordance with its Documentation in all material respects, or (ii) is defective in material or workmanship.

The Warranty Period will commence upon delivery. The Warranty shall not include the repair or replacement of any ES&S Hardware components that are consumed in the normal course of operating the ES&S Hardware, including, but not limited to, headphones and headphone protective covers, protective coatings, printer cartridges or ribbons, paper, batteries, removable media storage devices (e.g., USB Drives and/or SD Cards), seals, keys, power supplies/cords, or marking devices (collectively, the “Consumables”). ES&S may modify and make available additional Consumables as they may become available from time to time. The Warranty shall not include the repair or replacement of any ES&S Hardware due to cosmetic damages, including, but not limited to, screen cracks, scratches, dents and broken plastic or any defects resulting from normal wear and tear. ES&S has no obligation under this Agreement to assume the obligations under any existing or expired warranty for a Third-Party Item. ES&S shall not provide a warranty for Third-Party Items. Customer acknowledges ES&S purchases Third-Party Items for resale to Customer and that proprietary and intellectual property rights to the Third-Party Items are owned by parties other than ES&S. Customer further acknowledges that except for payment to ES&S for the Third-Party Items, all of its rights and obligations with respect thereto flow from and to the Third Parties. Any repaired or replaced item of ES&S Hardware or ES&S Software shall be warranted only for the unexpired term of the Warranty Period. All replaced components of the ES&S Hardware or ES&S Software will become the property of ES&S. This warranty is effective provided that (I) Customer notifies ES&S within three (3) business days of the discovery of the failure of performance or defect and is otherwise in compliance with its obligations hereunder, (II) the ES&S Hardware or ES&S

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Software to be repaired or replaced has not been repaired, changed, modified or altered except as authorized or approved by ES&S, (III) the ES&S Hardware or ES&S Software to be repaired or replaced has been maintained or repaired by an individual other than an authorized representative of ES&S (IV) the ES&S Hardware or ES&S Software to be repaired or replaced has not been used, displayed, disseminated, transferred, loaned, disassembled, dismantled, modified, and/or tampered with by a third party without ES&S prior written consent (V) the ES&S Hardware or ES&S Software to be repaired or replaced is not damaged as a result of accident, theft, vandalism, neglect, abuse, liquid contact, use which is not in accordance with the Documentation or causes beyond the reasonable control of ES&S or Customer, including acts of God, fire, floods, riots, acts of war, terrorism or insurrection, government acts or orders; epidemics, pandemics or outbreak of communicable disease; quarantines; national or regional emergencies, labor disputes, transportation delays, governmental regulations and utility or communication interruptions, and (VI) Customer has installed and is using the most recent Update provided to it by ES&S. This warranty is void for any units of hardware which: (i) have not been stored or operated in a temperature range according to their specifications, (ii) have been severely handled so as to cause mechanical damage to the unit, or (iii) have been operated or handled in a manner inconsistent with reasonable treatment of an electronic product. Upon expiration of the Warranty Period, Customer shall be entitled to receive Software License, Maintenance and Support Services.

Integration services

ES&S RESPONSE

ES&S will assist with the full integration of ES&S' suite of products, including Electionware election management software, ExpressPoll, Ballot on Demand systems and all tabulation systems.

Pre‐election services

ES&S RESPONSE

ES&S has a proven knowledge transfer approach to successfully position the State of Ohio to be self-supporting. From pre-election to post-election processing, our experience will ensure that your staff has the smoothest rollout possible of your new electronic pollbook technology.

ES&S can provide on-site hardware and software support as well as remote support for any election event.

ES&S roving technicians can be deployed to help with poll opening, processing and closing. After the election, the ES&S project manager will work with the State of Ohio and its jurisdictions to conduct post-election processes and lessons-learned meetings.

One important element of our proposed ExpressPoll solution is the very strong partnership we will establish with the State of Ohio and its jurisdictions. Although we anticipate a smooth and efficient transition, we know there will be times when we must work together to address and resolve issues quickly and efficiently. To provide the support you need, ES&S offers a solid technical service approach backed by our highly trained project management team that is well-versed in elections.

Project manager. During implementation, your project manager operates as a single point of contact. This person is accountable for coordinating all your implementation and election requirements.

Summary of support channels. ES&S offers multiple support channels to assist customers with issues and concerns ranging from simple "how-to" questions to complex functional inquiries.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Election day services

ES&S RESPONSE

ES&S will provide one (1) or more trained on-site representatives who are available to the customer the day immediately prior to the election, Election Day and until noon on the day immediately after Election Day.

Although needs vary by customer, depending upon the customer’s needs and the customer’s scheduling of support staff for an election, the ES&S support representatives may assist with election administration, procedural guidance, hardware and software operation, Election Day call center staffing, as roving troubleshooters during Election Day, and election night accumulation of results. They also will liaison with the ES&S Help Desk, if necessary.

Post‐election day services

ES&S RESPONSE

Our dedicated toll-free customer support telephone number is 877-ESS-VOTE (877-377-8683). The support line is open 24 hours a day, 7 days a week. Technical Support Team hardware and software technicians will immediately respond to your call during our business hours from 9 a.m. to 9 p.m. (Eastern Time), Monday through Friday. After hours or during weekend/holidays, the State can leave a message 24/7 and a representative will return your call as soon as possible, but no later than the next business day.

Furthermore, your account manager may be contacted by cell phone 24x7x365. Your account manager will provide the State and its agencies with redundant sources to help you resolve any issue you may have during after-hours, weekends and holidays.

Section 5. Optional items (1-2 pages)

This section will contain optional services and components that a county may acquire as part of this Contract that are not included in previous sections.

Extended warranties

ES&S RESPONSE

After the one (1)-year warranty for the pollbook hardware, the State would need to pay for the cost of repair of any pollbook hardware at ES&S’ current rate or the State need to purchase the pollbook at ES&S’ current rate in the event that the pollbook hardware fails and is unable to be repaired.

Election Systems & Software • State of Ohio – ITB ACQ1048 Electronic Pollbooks

Volume discount pricing guidelines

Optional equipment not listed in Section 3 above

Integration services

ES&S RESPONSE

No volume discounts are available for our pollbook product.

ES&S will provide data conversion services for integration between the ExpressPoll and the voter registration system. Before you can use your ExpressPoll electronic pollbook units, a preliminary process called “data conversion” is required to transform your jurisdiction’s election and voter registration data into a format the ExpressPoll application is able to use.

Please see included Purchase Proposal Quote.

Additional support service options not listed in Section 3 above

ES&S RESPONSE

Not applicable. Please see included Purchase Proposal Quote.

Item Description Price Per Unit

Pollbook Hardware ExpressPoll System including Tablet, Premier Stand, Integrated Barcode Reader, Carrying Case, Mobile Device Management and ExpressPoll Software Application

$1,390.00

ExpressPoll System including Tablet, Flip Stand, Mobile Device Management and ExpressPoll Software Application $995.00

Dual Unit Case for Flip Stand Configuration $90.00

32GB Thumb Drive $10.50

32GB Micro-SD Card w/SD Adapter $73.00

TP-Link Wireless Router $57.00

ExpressPoll Thermal Receipt Printer $240.00

Thermal Receipt Paper Roll $2.10

ExpressVote Printer (For Printing of ExpressVote Activation Cards) $830.00

USB Cable (Required with Flip Stand Configuration when using both an ExpressVote Printer and Receipt Printer) $21.00

Pollbook Universal Printer Soft Case $47.00

Pollbook Software $2,290.00

$4,575.00

ExpressPoll Connect License and Hosting Fee (1 - 50 Pollbooks in a County)

ExpressPoll Connect License and Hosting Fee (51 - 250 Pollbooks in a County)

ExpressPoll Connect License and Hosting Fee (251 + Pollbooks in a County) $9,150.00

Election Services $2,055.00

$5,695.00

$105.00 Per Pollbook (Subject to a $2,055.00

Minimum Fee)

Included

Implementation Services (Project Management or Training Price Per Day)

Election On-Site Support (Price Per Person, Per Event)

Pollbook Equipment Installation

One (1)-Year Hardware and Software Warranty

Shipping and Handling Per Quote. Price is dependent upon configuration, quantity and delivery location.

$145.00

$2,290.00

$4,575.00

ExpressPoll Software License and Maintenance and Support Fee

ExpressPoll Connect License and Hosting Fee (1 - 50 Pollbooks in a County)

ExpressPoll Connect License and Hosting Fee (51 - 250 Pollbooks in a County)

ExpressPoll Connect License and Hosting Fee (251 + Pollbooks in a County) $9,150.00

State of Ohio - Contract ACQ1048

Pricing

Submitted by Election Systems & Software

Annual Post-Warranty License and Maintenance and Support Fees

Date Presented: 4/7/2023 Purchase Quote 1 of 2

Item Description Price Per Unit

State of Ohio - Contract ACQ1048

Pricing

Submitted by Election Systems & Software

$985.00

$1,640.00

$2,460.00

$5,460.00

$9,830.00

$1,370.00

$2,295.00

$3,640.00

$6,550.00

$13,650.00

$1,505.00

$2,520.00

$3,990.00

$7,205.00

ES&S VR Customers Tier 1 (1 - 10,000 Registered Voters in an Election)

Tier 2 (10,001 - 50,000 Registered Voters in an Election)

Tier 3 (50,001 - 100,000 Registered Voters in an Election)

Tier 4 (100,001 - 350,000 Registered Voters in an Election)

Tier 5 (350,001 + Registered Voters in an Election)

Non-ES&S VR Customers Tier 1 (1 - 10,000 Registered Voters in an Election)

Tier 2 (10,001 - 50,000 Registered Voters in an Election)

Tier 3 (50,001 - 100,000 Registered Voters in an Election)

Tier 4 (100,001 - 350,000 Registered Voters in an Election)

Tier 5 (350,001 + Registered Voters in an Election)

Offline VR Customers Tier 1 (1 - 10,000 Registered Voters in an Election)

Tier 2 (10,001 - 50,000 Registered Voters in an Election)

Tier 3 (50,001 - 100,000 Registered Voters in an Election)

Tier 4 (100,001 - 350,000 Registered Voters in an Election)

Tier 5 (350,001 + Registered Voters in an Election) $15,020.00

Data Conversion Services (Pricing is Per Election)

Note: Expedite fees, customization, reconversion fees may apply in addition to above Data Conversion Services pricing.

Date Presented: 4/7/2023 Purchase Quote 2 of 2