Electronic Pollbooks - MASTER

The Ohio Department of Administrative Services (DAS) has established a comprehensive Indefinite Delivery Vehicle (IDV) for Electronic Pollbooks under Contract ACQ1048, designed to provide Ohio County Boards of Election and other eligible entities with advanced electronic voter check-in and registration technology. The IDV enables the procurement of electronic pollbook hardware, software, and associated services, specifically focusing on certified solutions that enhance election administration efficiency. Participating vendors offer iPad-based systems, software licensing, implementation support, training, and technical assistance to support election management across Ohio's jurisdictions.

The IDV was awarded to three prime contractors: Election Systems & Software LLC, Know Ink LLC, and Tenex Software Solutions Inc., with a contract period from August 3, 2023, to December 31, 2025, and potential renewals extending through December 31, 2029. The competitive selection contract covers the entire state of Ohio and allows cooperative purchasing for political subdivisions, state institutions of higher education, and other qualifying entities. Each contractor is required to pay a 0.75% revenue share to the state and must adhere to extensive security requirements, including data protection, network security, and incident reporting protocols. The contract type is a competitive selection IDV, providing flexible procurement options for electronic pollbook solutions across Ohio's election ecosystem.