Acceptance_of_Offer_Form.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix, Arizona, for a financial reporting software contract. The City invites sealed offers for a five-year financial reporting software contract with a commencement date on or about January 1, 2027. The effective date is upon award by City Council, contingent upon signature and recording by the City Clerk's department as required by Phoenix City Code, whichever occurs later. The contract will terminate upon the earliest occurrence of reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of the agreement. The solicitation is available through the City's Procurement Portal, and offerors experiencing technical support issues may contact procurement-support@opengov.com or use the support feature in the OpenGov e-Procurement Portal. Questions regarding the solicitation should be directed to the listed procurement officer.

The form establishes that upon acceptance, the contractor is bound to provide the materials or services listed in the attached contract based on the solicitation, including all terms, conditions, specifications, amendments, and the contractor's offer as accepted by the City. The contractor is expressly cautioned not to commence any billable work or provide any material or service until receiving official purchase order or contract documentation. The document was approved as to form by the City Attorney on January 19, 2017, and is on file with the City Clerk. The form does not require resubmission to the City Attorney unless the document is altered.