A05_0040635478_Attachment_0001_PWS_FOPU_Install_Security_Cameras.pdf

Performance Work Statement (PWS)

Security Camera Installation at Fort Pulaski National Monument

Background. Fort Pulaski National Monument (FOPU) is located in Savannah, GA. There is an annual visitation of approximately 400,000 people from around the world that come to view the fort, lighthouse, historic bunkers, cisterns, and trails.

The purpose of this project is to provide for the security and safety of the public and employees, and to protect the historic resources, museum objects, and other government property. The installation of security cameras will allow for live viewing of park activity to bring the park into compliance with the Recreation Fee security camera policy, to deter and monitor for criminal activity, and to allow interpreters better situational awareness to carry out their duties more efficiently.

This project will replace existing cameras that are non-NDAA compliant. The scope of this work is to include a combined security camera system and remote monitoring system for the purposes described. This work will take multiple days and will have to be coordinated with the Contracting Officer’s Representative and other key park staff members to ensure accurate accomplishment.

Required Services. The contractor shall furnish and install all appropriate security cameras, monitoring equipment, software, and associated mounting hardware and wiring to provide successful security system services to Fort Pulaski National Monument through Milestone-certified service.

Contractor Responsibilities – Base Requirements

• The requirements set forth are intended to provide general guidelines for the services provided by the contractor. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, industry standards, and commercial practices. It will be the contractor’s responsibility to research and verify these laws and standards.

• All historic structures, landscapes and adjacent areas are to be protected from damage while work is being executed. Contractor will ensure no damage is sustained to landscapes, sites, or park structures occurs during the execution of the project.

• Contractor is to alert the Contracting Officer and COR of any accidental damage immediately so that it can be documented and handled according to proper Park procedure. In the case of damage, work is to stop immediately.

• The contractor is held responsible for cleanup, removal, and disposal of any debris associated with work. The Government expects the cost of removal and any dumpsters to be supplied in the initial quote. On-site dumpsters that are paid for by the park are not to be used for contracted work under any circumstances.

• Contractor will be held responsible for all restoration of the site, both landscape and building, if damaged while work is performed. The restoration must bring the worksite to the appearance and condition that existed prior to the work being performed.

• Site to be left clean and orderly at the end of each day. No materials are to be left onsite that are not easily secured. The park assumes no liability for any equipment not properly secured that is stolen, missing, or damaged over the course of the contract period of performance. Contractor shall take into consideration the utilization of existing ancillary equipment, wiring, penetrations, and operating environment to provide a proposal that meets all project objectives. Cameras will not be mounted in masonry; they are to be mounted into ceiling or trim surfaces.

• Contractors shall be responsible for the removal and disposal of old devices, equipment, and wiring that is not utilized under the contract. All holes and other damage must be patched and painted to match surroundings.

• Contractor must be Milestone software certified and produce proof of certification prior to award of contract.

Contractor Responsibilities – Camera Requirements

• All furnished equipment must meet NDAA Section 889 compliance standards as outlined by the General Services Administration. Documentation must be provided for this compliance prior to acceptance of services.

• All cameras must be verified to be fully compatible with Milestone Systems XProtect Corporate 2019 R2 and Milestone Systems Device Pack 9.6A, or most current version.

• All cameras must be natively IP capable.

• Cameras are required to be powered over ethernet (PoE) 802.3af capable and most be powered in all instances where PoE power is available. Exceptions must be approved prior to installation.

• All cameras are to feature a minimum 2.8MM lens.

• All cameras are to support a true day and night operation with infrared technology and adaptive LED features to reduce IR saturation.

• All cameras are to support a minimum of 4 MP at 30 frames per second.

• All camera enclosures are to be furnished and have a minimum IP67-rating for outdoor use.

• All cameras are to include high-efficiency video coding and streaming that support decreased bandwidth.

• All cameras must be running the most current firmware released offered by the manufacturer at time of installation. The firmware release version must be annotated by the system documentation provided to the customer through schematic documentation of all installed cameras at each location.

• All cameras must be oriented and focused to provide complete coverage of the surveillance area specified by the customer.

• Each camera must be configured with an administrative and operator security account.

The accounts must be accessible using a username and password provided to the contractor by the customer at the time of installation. Cameras in applicable locations are to be furnished with AI smart feature technology.

• Cameras in applicable locations are to be furnished with audio and strobe lighting deterrence.

• Cameras are to be furnished with build-in microphones for audio recording in applicable locations.

• Cameras must be programmed with established alarm times, audio recordings, and other deterrence features on devices featuring AI technology.

• External security cameras shall be placed to record interactions with the public and vehicle license plates. The accuracy of accomplishing this need is to be verified by the COR and key park staff upon installation and hook-up of equipment prior to acceptance of services.

• Internal security cameras should be placed to record all money handling activities, including directly overhead of cash registers, safes, money counting areas, and counter space where accountable property is handled. The accuracy of accomplishing this need is to be verified by the COR and key park staff upon installation and hook-up of equipment prior to acceptance of services.

Contractor Responsibilities – Cabling Requirements

• Cameras mounted on the exterior of the buildings that include built-in grounding provisions mut be bonded to a verified grounding source. All grounding cables must be compliant with the National Electric Code and ANSI/TIA/EIA-607-B.

• Contractor must install a single Category 6 or greater copper UTP Ethernet cable running to each camera. All cables ran to building exterior drops must pass through a properly bonded/grounded primary building protector after entering the facility and before terminating into a cross connect panel. The contractor must terminate all communications cabling in a single patch panel rated to perform at speeds meeting or exceeding the maximum speed of the cable used.

• New Ethernet cable runs must terminate in cross connect panels at the point of origin.

The use of permanently mounted non-configurable cable terminations (ex. patch cable directly from switch to camera device) is non-permitted.

• All cables must be fully enclosed in conduit without the use of zip ties. Cables must be sealed with less than ¼”

• The contractor is responsible for assessing potential electromagnetic interference (EMI) caused by installed facility systems. Based on the contractor assessment, the use of shielded cable or other EMI mitigation methods may be required.

• The contractor is responsible for labeling and identification of all cables installed under the scope of the project. Upon completion, a set of schematics for wiring of cameras for each structure will be produced to the park (See Contractor Responsibilities - As Built Info and Documentation)

• Any substitution of equipment will need to be submitted for approval in writing to the Contracting Officer’s Representative.

Contractor Responsibilities – As-Built Information and Documentation

• The contractor will develop as-built information, manufacturer’s installation, operational, and troubleshooting documents, material cut sheets, and all other records required for the life cycle operation, support, and maintenance of installed products.

• All cable installations requiring cable verification or performance tests must include a printed or electronic copy of the test.

• All IP devices must be documented and include the IP address, MAC address, network hostname (if applicable,) location of installation and any relevant operation system information. This documentation must be provided digitally.

• As-built documentation will be submitted to the customer in printed form and electronically as an editable Microsoft Word or Adobe PDF document.

Contractor Responsibilities – Applicable Standards

• Contractor is responsible for ensuring all work completed under the scope of the contract meets the following applicable industry standards:

o BISCI TDMM 13th Edition o BICSI ITSIMM o NFPA 70: National Electric Code o TIA/EIA-568 o ANSI/TIA/EIA/BICSI-607-B o NECA/BICSI 607-2011

4. Contractor Responsibilities – Location Specific (maps and details provided upon bid award)

*All cameras must be verified to be fully compatible with Milestone Systems XProtect Corporate 2019 R2 and Milestone Systems Device Pack 9.6A, or most current version.

Park Headquarters

• Contractor is to furnish the following materials for installation:

o Four (4) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

o All wirings, connectors, fasteners, and other relevant materials needed to mount equipment and hardware.

Fort Pulaski

• Contractor is to furnish the following materials for installation:

o Four (4) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

o One (1) 4MP AI Smart-Feature Equipped, IP67-rated Turret Camera with strobe lighting and audio deterrence features.

o All wirings, connectors, fasteners, and other relevant materials needed to mount equipment and hardware.

Visitor Center

• Contractor is to furnish the following materials for installation:

o Four (4) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

o Two (2) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens with zoom capability up to 200ms.

o Three (3) 5MP 360-degree fixed lens, fisheye view IP-rated camera o All wirings, connectors, fasteners, and other relevant materials needed to mount equipment and hardware.

Entrance Station

• Contractor is to furnish the following materials for installation:

o Three (3) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

o One (1) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens and 200M zoom capability o Two (2) 4MP IP-Rated Bullet Camera with License Plate Recognition o One (1) 5MP 360-degree fixed lens, fisheye view IP-rated camera o All wirings, connectors, fasteners, and other relevant materials needed to mount equipment and hardware.

Trailers (Resource and Law Enforcement Offices) o Five (5) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

Maintenance Building o Four (4) One (1) 4MP H.264 IP67-rated Bullet Cameras with InfraRed Detection with true Night and Day operation, with a minimum 2.8MM lens.

o Two (2) 4MP AI Smart-Feature Equipped, IP67-rated Turret Camera with strobe lighting and audio deterrence features

5. Government Furnished Property, Materials & Supplies. None.

6. Business Hours. The contractor shall complete on-site work during normal business hours of 6:30 am to 3:00 pm, Monday through Friday, excluding Federal holidays. The contractor shall coordinate specific on-site work schedule with the Contracting Officer and Contracting Officer Representative (COR) five days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours. Work shall be completed within 45 days after Contracting Officer issues notice to proceed. Any work outside of normal business hours shall be pre-approved by the Contracting Officer and COR at least 7 days prior and must be approved in writing. Required shutdown of utilities or building areas shall be scheduled with the COR at least 7 days prior and must be approved in writing to minimize disruption to park operations and visitor services.

7. Management. The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

8. Safety & Environmental Compliance.

• The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The Park safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

• The contractor shall immediately report to the Contracting Officer, COR and Park safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

9. Insurance. The Contractor shall be insured in accordance with State of Georgia insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

• Workers Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws of the State of Georgia.

• Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer.

10. Performance Requirements Summary (PRS). The contractor performance requirements are summarized into required services that relates directly to successful contract completion.

The performance standard identifies the minimum acceptable levels of service allowed.

Required Service Standard Monitoring Method

Incentive/ Disincentive

All historic structures, landscapes and adjacent areas are to be protected from damage while work is being executed. Contractor will ensure no damage is sustained to landscapes, sites, or park structures occurs during the execution of the project.

100% compliance

Random Inspection

Inspection prior to acceptance of services;

performance evaluation

Contractor is to alert the Contracting Officer and COR of any accidental

100% compliance

Random Inspection

Inspection prior to acceptance of services;

damage immediately so that it can be documented and handled according to proper Park procedure. In the case of damage, work is to stop immediately performance evaluation

The contractor is held responsible for cleanup, removal, and disposal of any debris associated with work. The Government expects the cost of removal and any dumpsters to be supplied in the initial quote. On-site dumpsters that are paid for by the park are not to be used for contracted work under any circumstances

100% compliance

Random Inspection

Inspection prior to acceptance of services;

performance evaluation

Contractor will be held responsible for all restoration of the site, both landscape and building, if damaged while work is performed. The restoration must bring the worksite to the appearance and condition that existed prior to the work being performed

100% compliance

Random Inspection

Inspection prior to acceptance of services;

performance evaluation

Site to be left clean and orderly at the end of each day. No materials are to be left onsite that are not easily secured. The park assumes no liability for any equipment not properly secured that is stolen, missing, or damaged over the course of the contract period of performance

100% compliance

Random Inspection

Inspection prior to acceptance of services;

performance evaluation

All furnished equipment must meet NDAA Section 889 compliance standards as outlined by the General Services Administration.

Documentation must be provided for this compliance prior to acceptance of services.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor must be Milestone software certified, and all furnished hardware must be compatible with

100% compliance

Requirement of proof of compliance through manuals, warranty, and

Inspection prior to acceptance of services;

performance evaluation

Milestone software.

other confirming documentation

All cameras are to feature a minimum 2.8MM lens

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

All cameras are to support a true day and night operation with infrared technology and adaptive LED features to reduce IR saturation.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

All cameras are to support a minimum of 4 MP at 30 frames per second.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

All camera enclosures are to be furnished and have a minimum IP67-rating for outdoor use.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

All cameras are to include high-efficiency video coding and streaming that support decreased bandwidth.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Cameras in applicable locations are to be furnished with AI smart feature technology.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance

Cameras in applicable locations are 100% Requirement of Inspection prior to to be furnished with audio and strobe lighting deterrence compliance proof of compliance through manuals, warranty, and other confirming documentation acceptance of services;

performance evaluation

All cameras are to feature remote management as applicable

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

All cameras are to be furnished with build-in microphones for audio recording

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

External security cameras shall be placed to record interactions with the public and vehicle license plates.

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

The accuracy of accomplishing this need is to be verified by the COR and key park staff upon installation and hook-up of equipment prior to acceptance of services.

Internal security cameras should be placed to record all money handling activities, including directly overhead of cash registers, safes, money counting areas, and counter space where accountable property is handled. The accuracy of accomplishing this need is to be verified by the COR and key park staff upon installation and hook-up of equipment prior to acceptance of services

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor shall take into consideration the utilization of existing ancillary equipment, wiring, penetrations, and operating

100% compliance

Requirement of proof of compliance through manuals, Inspection prior to acceptance of services;

environment to provide a proposal that meets all project objectives.

warranty, and other confirming documentation

Contractor Responsibilities – Camera Requirements

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor Responsibilities – Cabling Requirements

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor Responsibilities – As- Built Requirements

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor Responsibilities – Applicable Standards

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

performance evaluation

Contractor Responsibilities – Location Specific

100% compliance

Requirement of proof of compliance through manuals, warranty, and other confirming documentation

Inspection prior to acceptance of services;

11. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request.

Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits. Contractor employees will be subject to citation from park law enforcement for any violations, as noted in superintendent’s compendium for Fort Pulaski National Monument.

12. Visitor Interactions. The park and structures associated with this contract will remain open to visitors while the work is executed, and it is to be noted that visitors are the park’s primary customers. Occasional contact with visitors by the contractor is likely. As all resources and operations of the NPS are ultimately paid for by the U.S taxpayer, any visitors that contractor employees encounter while accomplishing this work should be considered a customer and be accorded all reasonable courtesy.

13. Employee Parking. All contractor employees shall comply with parking procedures published for the Park. Contractor is permitted to only park in established parking areas and is not permitted to park on grass surfaces or roadsides unless given explicit written permission from COR. Contractor employees will be subject to citation from park law enforcement for any violations, as noted in superintendent’s compendium for Fort Pulaski National Monument.

14. Contractor/Contractor Key Personnel Responsibilities. Contractor shall provide a contact list of personnel assigned to the contract seven days prior to the start of the project. The list should at a minimum provide the names of key personnel, titles, email address, office number, and cell number. Contractor personnel should be clearly identified to park staff in company uniforms or logoed clothing. Contractors shall b e respectful, courteous, and mindful of the office environment and personnel. Contractor personnel are subject to the rules and regulations of the NPS and the park under the Superintendent’s compendium while working onsite.

15. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances. When it is necessary to remove personnel(s,) the contractor shall immediately provide a replacement(s) to carry out services to be performed under this contract.

16. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

17. Conflict of Interest. The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

18. Quality Control. The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The Performance Requirements Summary establishes performance standards that are the minimum requirements for acceptable performance of required services. The contractor’s QCP shall address methods for remedying poor performance. The Contractor shall develop QCP and submit with proposal package. The Contractor’s QCP includes:

• Required services identified in Performance Requirements Summary

• Contractor’s surveillance methodology

• Method and timeframe for responding to COR or customer complaints

• Progress meetings with Government stakeholders

19. Quality Assurance. The COR will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan (QASP). The QASP may be modified after contract award upon review and acceptance of the contractor’s QCP to ensure both plans are mutually supportive. The purpose of the QASP is to ensure that the required services are performed in accordance with the contract requirements. The plan ensures reliable and continued operation by precluding unnecessary complaints and unacceptable performance. Government’s QASP includes:

• Acceptance of the contractor’s quality control plan

• Random inspection of the contractor’s work

• Communicating customer complaints

• Progress meetings with the contractor

The implementation of this QASP does not relieve the contractor of its responsibility to implement and abide by the QCP incorporated into this contract, and to provide acceptable performance of all required services listed herein. At the CO’s discretion, the contractor may incur a payment deduction for lack of compliance with the QCP, PWS or PRS.

20. Contractor’s Proposal Package. The following deliverables are to be submitted with offer in response to RFQ.

• Technical approach to perform required services.

• Contractor safety plan.

• Work plan – must include proposed timeline, methodology of work to be performed, sequencing, anticipated outages, and other pertinent data necessary.

• Contractor’s QCP

• Proof of Insurance–Business Liability & Workers Compensation.

21. Inspection. The Government will conduct inspection upon completion of required services.

Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.