Competitive+Work+Order+Evaluation+Worksheet.doc

VENDOR POOL PROJECT PROPOSAL EVALUATION WORKSHEET

INSTRUCTIONS: REVISE evaluation criteria and points To match #14 of the work order.

Delete ALL instructions before printing.

INSTRUCTIONS FOR EVALUATORS

When preparing a competitive work order, the agency must develop evaluation criteria that will be used to evaluate the Vendor Project Proposals. Assign each evaluation criterion, including cost, a specific number of points totaling 100. The questions under each evaluated area help you measure the quality of the offeror’s response. Do not assign points to individual questions; instead, award a total score for each evaluation criterion.

RATING SCALE FOR ASSESSING VENDOR RESPONSES

Rating scales are is intended to establish guidelines for awarding points within an evaluation criterion. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the vendor to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion. If a specific criterion would only yield a yes or no response (e.g., offeror can submit an electronic report in required format by noon Friday), the evaluator should award either the maximum points or a zero. For Example: “Vendor Project Proposal Solution” is an evaluation criteria receiving a weighting of 30% of the total possible points. The rating scale would be:

* Be sure the evaluation criteria and associated point values on the evaluation worksheet correspond with item 14 of the Work Order Rating Scale (30 POINT Maximum)

ASSISTANCE

Contact the State Procurement Office at 701-328-2740 for assistance in developing evaluation criteria and evaluating proposals.

AWARD NOTICE

After selecting the most advantageous proposal, send out a notice of award to all vendors that responded to the Work Order Request.

Term Contract 095 Vendor Pool Project Proposal Evaluation Worksheet

Project Title:

Work Order Request Number:

Evaluator Name:

Date:

Vendor:

Consultant Name (if applicable):

Technical Evaluation Criteria

1. Vendor Project Proposal Solution

(Poor = 0-1 points, Excellent = Max Points) Consider:

What is the quality of the proposed solution?

How well does the proposed solution meet the requirements stated in the Statement of Work?

2. Qualifications and Availability of Vendor Staff (Poor = 0-1 points, Excellent = Max Points) Consider:

What is the Availability of Vendor Staff?

What are the qualifications of the Vendor Staff based upon Vendor Staff Resumes and Reference Checks?

What is the security of the Vendor based upon Background checks of the Vendor Staff?

Cost Evaluation Price of Lowest Cost Proposal Price of Proposal Being Rated X Points Assigned to Cost = Awarded Points

3. Cost

Total