9083 - Addendum No. 3 - Clarifications.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

ADDENDUM NO. 3 DATE: March 15, 2024

BID No.: DOT-ITB-24-9083-SJ

BID Title: FDOT Approved Products List (APL) Traffic Equipment

OPENING DATE: Thursday, March 21, 2024 @ 10:00AM EST

Notice is hereby given of the following changes to the above-referenced SOLICITATION:

• Clarifications are needed regarding the number of and labeling of APL Configurations and APL Support Supplies. A Revised APL 2024-Bid Sheet is attached to capture the clarifications. This revised sheet will also include the item that was inadvertently left off and included with Addendum No. 1. The Original APL 2024 Bid Sheet and Bid Sheet Instructions and Signature Page are hereby deleted in their entirety and replaced with the attached Revised APL 2024-Bid Sheet (Rev. 03.15.2024) and Bid Sheet Instructions and Signature Page (Rev. 03.15.24) attached below and within the advertisement on the Vendor Information Portal. Failure to return the appropriate Bid Sheet and Bid Sheet Instructions and Signature Page will constitute a non-responsive bid reply. Bids found to be non-responsive will not be considered.

• It was originally stated that the APL Configurations are limited to five (5) per APL. The Department would like to clarify this statement as multiple line items may have the same APL Certification Number. Thus, the change is as follows:

o Configurations shall be limited to five (5) per APL Line Number. See Example 1 below.

• Since multiple line items may have the same APL Certification Number, as shown on the “APL Bid List 2024 Rev. 3.15.24” Tab, the Department established an identifying numbering mechanism which distinguishes between the configurations and support supplies. With that in mind, Example 1: Configurations and Example 2: Support Supplies outline how line items should be presented on each respective tab.

o Example 1: Configurations

APL

Line No.

APL Cert. No. Manufacturer Prod. Category Model/Prod.

4 684-002-040-a Example Example Example

4 684-002-040-b Example Example Example

4 684-002-040-c Example Example Example

4 684-002-040-d Example Example Example

4 684-002-040-e Example Example Example

5 684-002-040-a2 Example Example Example

5 684-002-040-b2 Example Example Example

5 684-002-040-c2 Example Example Example

5 684-002-040-d2 Example Example Example

5 684-002-040-e2 Example Example Example

6 684-002-040-a3 Example Example Example

6 684-002-040-b3 Example Example Example

6 684-002-040-c3 Example Example Example

6 684-002-040-d3 Example Example Example

6 684-002-040-e3 Example Example Example

DOT-ITB-24-9083-SJ

Addendum No. 3 - Clarifications

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4381

ADDENDUM NO. 3 DATE: March 15, 2024

BID No.: DOT-ITB-24-9083-SJ

BID Title: FDOT Approved Products List (APL) Traffic Equipment

OPENING DATE: Thursday, March 21, 2024 @ 10:00AM EST o Example 2: Support Supplies

APL

Line No.

APL Cert. No. Manufacturer Prod. Category Model/Prod.

4 SS-684-002-040-a Example Example Example

4 SS-684-002-040-b Example Example Example

4 SS-684-002-040-c Example Example Example

4 SS-684-002-040-d Example Example Example

4 SS-684-002-040-e Example Example Example

5 SS-684-002-040-a2 Example Example Example

5 SS-684-002-040-b2 Example Example Example

5 SS-684-002-040-c2 Example Example Example

5 SS-684-002-040-d2 Example Example Example

5 SS-684-002-040-e2 Example Example Example

6 SS-684-002-040-a3 Example Example Example

6 SS-684-002-040-b3 Example Example Example

6 SS-684-002-040-c3 Example Example Example

6 SS-684-002-040-d3 Example Example Example

6 SS-684-002-040-e3 Example Example Example

Bidders/Proposers must acknowledge receipt of this Questions and Answers Document by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Sherill Johnson, Procurement Agent

Bidder/Proposer

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

DOT-ITB-24-9083-SJ

Addendum No. 3 - Clarifications

BID SHEET Instructions and Signature Page (Page 1 of 2)

BID #: DOT-ITB-24-9083-SJ FOB: Destination

BID TITLE: FDOT APL Traffic Equipment

• AN EXCEL WORKBOOK IS ATTACHED SEPARATELY TO THIS BID

ADVERTISEMENT IN THE VENDOR INFORMATION PORTAL. PLEASE BID AS

SPECIFIED.

• PLEASE NOTE THAT THE WORKBOOK CONTAINS FOUR (4) TABS:

1) “APL BID LIST 2024 Rev. 3.15.24” 2) “APL Configurations Rev. 3.15.24” 3) “APL Support Supp. Rev. 3.15.24” 4) “Ordering Instructions”

• ALL APL CONFIGURATION ITEMS (this Tab is OPTIONAL) SUBMITTED MUST BE

APPROVED BY THE DEPARTMENT TO BE CONSIDERD FOR AWARD.

o EACH APL CONFIGURATION MUST BE DIRECTLY TRACEABLE TO AN APL

LINE NUMBER AND APL CERTIFICATION # LISTED ON THE “APL BID LIST

2024 Rev. 3.15.24” Tab. If the APL Configuration is not directly traceable to an existing APL Certification listed on the “APL BID LIST 2024 Rev. 3.15.24” Tab, it will not be considered for award.

o Example entries for APL Configurations: Existing APL # xxx-xxx-xxx - a, b, c, d….etc. (i.e. 660-014-004-a, 660-014-004-b, 660-014-004-c, etc.)

o APL Configurations shall be limited to five (5) per APL Line Number. If more than 5 are submitted, the entire list of configurations submitted for that APL Line Number will not be considered for award.

• ALL APL SUPPORT SUPLIES ITEMS (this Tab is OPTIONAL) SUBMITTED MUST BE

APPROVED BY THE DEPARTMENT TO BE CONSIDERED FOR AWARD.

o EACH APL SUPPORT SUPPLIES ITEM MUST BE DIRECTLY TRACEABLE TO

AN APL LINE NUMBER AND APL CERTIFICATION # LISTED ON THE “APL BID

LIST 2024 Rev. 3.15.24” Tab. If the APL SUPPORT SUPPLIES are not directly traceable to an existing APL Certification listed on the “APL BID LIST 2024 Rev.

3.15.24” Tab, it will not be considered for award.

o Example entries for APL Support Supplies: SS-Existing APL # xxx-xxx-xxx - a, b, c, d….etc. (i.e. SS-660-014-004- a, SS-660-014-004-b, SS-660-014-004-c, etc.)

o There is no limit to the number of Support Supplies that can be associated with an

APL device.

Note: Please ensure the APL Line Number listed for the APL Configurations and Support

Supplies correlates to the appropriate APL Line Number and Certification Number listed on the “APL Bid List 2024 Rev. 3.15.24” Tab.

DOT-ITB-24-9083-SJ

BID SHEET Instructions and Signature Page Rev. 3.15.24

ITBTERMSHELL.COMM - 2/1/2021

BID SHEET Instructions and Signature Page (Page 2 of 2)

BID #: DOT-ITB-24-9083-SJ FOB: Destination

BID TITLE: FDOT APL Traffic Equipment

• DOWNLOAD THE WORKBOOK AND ELECTRONICALLY ENTER BID AMOUNT(s).

➢ BIDDING ON ALL ITEMS IS NOT REQUIRED

➢ BLANK PRICE CELLS WILL BE CONSIDERED AS “NO BIDS”

• SAVE THE COMPLETED WORKBOOK (in Excel Format and Portable Document Format (PDF)) AND SUBMIT ELECTRONICALLY WITH YOUR BID PACKAGE.

• MANUFACTURERS ARE ENCOURAGED TO BID DIRECT NAMING DEALERS WHO WILL

ACCEPT ORDERS AND COMPLETE DELIVERIES. BIDDERS MUST INCLUDE COMPLETE

ORDERING INSTRUCTIONS, INCLUDING FEDERAL EMPLOYER IDENTIFICATION

NUMBER (FEID), FOR INVOICING DEALERS, WITH THE BID ON A SEPARATE SHEET.

• BE SURE TO INCLUDE A SIGNED COPY OF THIS SIGNATURE PAGE WITH YOUR

BID RESPONSE.

RENEWAL: see Introduction Section #6.

THE UNIT PRICE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: FEID#

Address: City, State, Zip:

Phone: ___________________ E-mail:

Authorized Signature: Date:

Printed/Typed: Title:

DOT-ITB-24-9083-SJ

BID SHEET Instructions and Signature Page Rev. 3.15.24

ITBTERMSHELL.COMM - 2/1/2021