105+State+Contract+Summary-Updated.docx

ND STATE CONTRACT INFORMATION

380 New York St.

Redlands, CA 92373-8100 Contact: Chad Anderson, canderson@esri.com, service@esri.com 651-454-0600, 888-377-4575

CONTRACT INTRODUCTION

This contract is for the purchase of IT-ESRI Geographic Info System GIS Software. Deliverable based payments with Esri are not what the State considers deliverable based. If you are considering a large deliverable based project, contact your Procurement Officer for further information. Review task orders carefully. Do not agree to terms in the task order if the contract terms are more favorable. An example of a task order can be found on page 35 of 89 in the Contract PDF. This contract includes an EA Purchasing Agreement which can be found on page 86 of 89 in the Contract PDF.

COOPERATIVE PURCHASING

This Master Purchase Agreement (MPA) is a cooperative purchasing contract established pursuant to North Dakota Century Code (NDCC) sections 54-44.4-13. This MPA is made available to State entities, institutions under the jurisdiction of the State Board of Higher Education, other North Dakota government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, and the International Peace Garden. Participation in this open-ended MPA is not mandated; therefore, the estimated volume of this MPA is not known.

IT REVIEW

Any purchases made under this contract need to be reviewed by NDIT. Submit an IT Review Request in the NDIT Service Portal. After logging into the portal, search “IT Review” to locate the form that needs to be completed. Once approved, continue with the ordering process in this contract summary. NDIT IT Review is not required for NDUS, K-12 or political subdivisions.

PRICING

Pricing under this contract can be found on the contract page.

PURCHASE ORDER REQUIREMENTS

The following information shall be included in each purchase order:

a. Name or identification of Customer, place of delivery, and the end-user name and contact information

b. Purchase order number

c. Quantity, description, and unit price

d. On the face of the purchase order, the following printed statement: "Subject to Master Purchase Agreement No. (00179168.0)"

ADDITIONAL QUOTES

Customer may request a quote for any new or unlisted Esri Offerings and issue a purchase order under this MPA.

PROFESSIONAL SERVICES

Professional Services are available on a time and materials or firm fixed price basis. The labor rates are subject to annual escalation in January of each year. The scope of work and any additional terms are subject to mutual agreement in the Task Order.

TRAINING SERVICES

Training will be provided in accordance with the policies defined at https://www.esri.com/training/ and the training terms and conditions incorporated within the Master Agreement. Training prices are subject to annual escalation, in January of each year.

TRAVEL AND PER DIEM

Signing Entity shall reimburse Esri for expenses related to travel at amounts not to exceed those outlined below:

a. Lodging: Reimbursement shall not exceed the then-current, published GSA rate for the travel location. Copies of receipts are required for lodging reimbursement. Signing Entity shall not reimburse for incidental and miscellaneous expenses charged to the room, including alcohol, telephone charges, or entertainment (e.g., movies).

b. Transportation: Air travel shall be reimbursed by Signing Entity at the actual cost of airfare for coach class travel only. Esri shall make air travel arrangements at least fourteen (14) days in advance whenever possible. Reimbursement for rented, chartered, or contracted vehicle transportation shall be limited to reasonable rates as determined by Signing Entity.

c. Meals: Meals shall be paid on a per diem basis for each day of travel at then-current, published GSA per diem rate for the travel location. Per Diem for the first and last day of travel shall be paid at seventy-five percent (75%) of the GSA per diem rate. Requests for per diem payments must include the start and end dates of travel, the location where the services are performed, and the allowable per diem amount for each trip on the billing/invoice.

Payment for any travel costs that exceed the travel budget as agreed upon by the parties must be approved by Signing Entity’s project manager.

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