8-RFQ 543238 - Attachment A - Respondent Questionnaire RFP.docx
DOCX document 36 KB Posted
- Attached to
- DoIT - City Wide Document Destruction Services
- Solicitation number
- 543238
- Issued by
- Wayne County, Detroit City, Michigan
About this file
This is a Respondent Questionnaire attachment for a Request for Proposal issued by the City of Detroit Office of Contracting and Procurement (OCP) on behalf of the Department of Innovation and Technology (DoIT) for secure document destruction services (RFP #543238). The questionnaire requires respondents to provide comprehensive organizational information including single points of contact, firm background details, business entity designation, federal employer identification number, years in business, employee counts, and prior experience with the City of Detroit. Respondents must demonstrate at least three relevant experiences from the last five years supporting their ability to manage contracts of similar size and scope, with detailed reference information for each project including client locations, contact persons, dates of service, and descriptions of services provided. The questionnaire also requires disclosure of any claims, lawsuits, contract terminations, or debarment history for the respondent and any proposed subcontractors within the last ten years. Questions regarding the RFP must be submitted by March 5, 2026, at 2:00 p.m. EST, with quotes due March 26, 2026, at 3:00 p.m. EST. The contract term is three years with renewal options available pending Detroit City Council approval and Chief Procurement Officer signature.
Respondents must demonstrate minimum qualifications including three years of experience providing secure document handling and destruction services for similarly sized government entities or businesses, current NAID-AAA certification with endorsement for onsite paper and printed media destruction, and the ability to meet onsite estimation and destruction timelines. Respondents must also provide detailed capacity and staffing documentation including organizational charts, resumes for key personnel, quantity of dedicated employees, and employee experience levels. Successful contractors must satisfy extensive conditions of award prior to contract execution, including notarized affidavits, City of Detroit Treasury Clearance, active System of Awards Management registration, and proof of insurance meeting specified requirements including workers' compensation at Michigan statutory minimums, commercial general liability of $1,000,000 per occurrence, cyber liability of $2,000,000 per claim, and errors and omissions coverage. Detroit-based businesses, small minority-owned enterprises, and women-owned enterprises are encouraged to participate and may qualify for an equalization credit of up to 12 percent above the lowest responsible bid or $100,000, whichever is less, with eligible certifications including Detroit Based Business, Detroit Resident Business, Detroit Headquartered, Small Business, and Micro Business designations.
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Text version
City of Detroit Office of Contracting and Procurement (OCP) Request for Proposal #543238 - DoIT Secure Document Destruction
Attachment A – Respondent Questionnaire
PART 1 – RESPONDENT EXPERIENCE / ORGANIZATION
1. Respondent’s Contact Information
Complete the following table for your Sole Point of Contact During Solicitation Process.
| Single Point of Contact for RFP |
| Respondent Response |
a. Name
b. Title
c. Address
d. E-mail
e. Phone Number
Complete the following table for your firm’s Partner and or Manager(s) that will be in charge of this project if awarded.
| Partner and or Manager Contact Details |
| Respondent Response |
a. Name
b. Title
c. Address
d. E-mail
e. Phone Number
2. Respondent Background Information
Complete this table with your background information. Proposals by a partnership or joint venture shall list the full names and addresses of all parties to the joint venture by completing this table for all parties.
Respondent Response
a. Full legal business name.
b. Full legal business address of the firm’s principal place of business and, if different, the location of the place of performance of the contract.
c. Business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.
d. Current tax status and Federal Employer Identification Number (FEIN) (if applicable).
e. State company formed in.
f. Company phone number.
g. Website address (if applicable).
h. Number of years in business.
i. Average number of employees during each of the last three (3) years.
j. Does your company have experience working with the City of Detroit? If so, please list the contracts you hold or have held with the City of Detroit for the last 5 years.
k. Identify any claims or lawsuits that have been brought against your organization as a result of any services provided within the last ten (10) years.
l. Identify any projects in which your contract was terminated for any reason.
m. Disclose the full legal names of any individuals or entities with any personal or financial interest in your company or any proposed subcontractors or suppliers who are currently or have ever been debarred or suspended by the City of Detroit, any Federal Agency, any State Agency or any sub-state public entity.
3. Prior Experience (Respondent) Describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP, by completing the table(s) below.
| Reference Form #1 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided, including how the services are similar in size and scope to the RFP requirements
j. Identify respondent’s key personnel that worked on this project
| Reference Form #2 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided including how the services are similar in size and scope to the RFP requirements
j. Identify respondent’s key personnel that worked on this project
| Reference Form #3 |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided including how the services are similar in size and scope to the RFP requirements
j. Identify respondent’s key personnel that worked on this project
4. Respondent’s Subcontractor(s) Prior Experience (if applicable)
| Question |
| Respondent Response |
a. Do you intend to utilize any subcontractors?
If yes, provide their legal business name and address, and a description of the goods/services they will supply. Also complete the Subcontractor Reference Form provided below for each subcontractor.
Has Respondent ensured proposed subcontractor(s) are not on the City of Detroit’s list of debarred and suspended suppliers?
No debarred contractor is eligible to serve as a subcontractor or as a goods, services or materials supplier for any contract. https://detroitmi.gov/government/office-inspector-general/debarment-information
Subcontractor’s Legal Business Name
Subcontractor’s Business Address
Description of goods/services to be provided by the Subcontractor
Percentage of work to be completed by Subcontractor
Number of Similar Projects the Respondent and Subcontractor have completed together
Description of Similar Projects the Respondent and Subcontractor have completed together
If applicable, describe below at least one (1) relevant experience from the last five (5) years supporting your subcontractor’s ability to successfully perform similar work as set forth in your company’s proposal.
| Subcontractor Reference Form |
| Respondent Response |
a. Name of Reference (Company Name)
b. Project Name/Title
c. Client Location
d. Contact Person Name
e. Contact Person Title
f. Contact Person Phone Number
g. Contact Person E-mail Address
h. Dates of Service (mm/yy – mm/yy)
i. Description of Services Provided, including how the services are similar in scope and scale to the RFP requirements
PART 2 – RESPONDENT CAPACITY
5. Respondent Capacity and Staffing
The Respondent must submit documentation indicating their capacity to perform the services described in this RFP. Documentation should indicate, at a minimum, the following:
a. Respondent shall provide an organization chart indicating the key personnel who will provide services resulting from this RFP.
b. Respondent shall provide a resume for each of the key personnel who will provide services resulting from this RFP.
c. Respondent shall indicate the quantity of employees that can be dedicated these services.
d. Respondent shall indicate the experience and of listed employees.
Revised 12/2/2025.
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