5-RFQ 543238 - Attachment C - Cost Proposal.xlsx

This is a Cost Proposal attachment for Request for Quote #543238 issued by the City of Detroit Office of Contracting and Procurement on behalf of the Department of Innovation and Technology (DoIT) for citywide document destruction services. The RFQ seeks qualified vendors to provide secure document handling and destruction services for confidential materials containing CJIS, HIPAA, IRS, and PCI data across multiple city buildings. Key service requirements include consistent account contact, issue escalation processes, onsite project estimation within one week of request, written estimates with box counts and cubic footage within three days, secure shredding within one week of approval, and Certificates of Secure Destruction following NAID-AAA certification standards. Questions must be submitted by March 5, 2026, at 2:00 p.m. EST through the Bonfire Supplier Portal, with quotes due March 26, 2026, at 3:00 p.m. EST. The contract term is three years with renewal options available pending Detroit City Council approval and Chief Procurement Officer signature.

The cost proposal requires vendors to submit all-inclusive pricing for three service categories: secure document destruction priced per cubic foot of boxes, secure document destruction priced per bankers box (12" x 10" x 15"), and destruction of metal filing cabinets. Evaluation will be based on low bid and contractor qualifications, with the City anticipating one or multiple awards. Detroit-based businesses, small minority-owned enterprises, and women-owned enterprises may qualify for an equalization credit of up to 12 percent above the lowest responsible bid or $100,000, whichever is less, upon submission of a CRIO-issued Detroit Based Business certificate. Minimum qualifications require vendors to demonstrate three years of experience with similarly sized government entities, current NAID-AAA certification with endorsement for onsite paper and printed media destruction, and the ability to meet specified service timelines. Successful contractors must provide notarized affidavits, proof of Detroit Treasury Clearance, active SAM registration, and certificates of insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence, cyber liability of $2,000,000 per claim, and errors and omissions coverage.