8-QA 9.28.2026 RFP 27-350-26-00001.pdf
PDF 151 KB Posted
- Attached to
- State Enterprise Space Management Program
- Solicitation number
- 27-350-26-00001
- Issued by
- New Mexico
About this file
This is a Questions and Answers document dated September 28, 2026, for the State of New Mexico General Services Department (GSD) Facilities Management Division (FMD) regarding RFP 27-350-26-00001 for the State Enterprise Space Management Program. The project seeks qualified professional consulting services to develop, implement, and maintain the State's Enterprise Space Management Program, including facility documentation, collection, validation, analysis, and management of building and space information. Phase One of the project is limited to Santa Fe state-owned buildings only. The GSD will provide facility listings including location and square footage, building escorts with one working day notice, and access to facilities. Floor plans will not be included for state-owned properties, though for leased space, only floor plans of the leased portion are required. The written question deadline was established as October 2, 2026, and the contractor will not have direct access to state enterprise systems but will receive source information from GSD/FMD and deliver updated CAD, BIM, and GIS files according to state standards.
The contractor is responsible for managing, maintaining, updating, converting, and delivering CAD, BIM, and GIS files without providing or licensing a new enterprise space-management platform, as the state already operates Facility Force's Operate IWMS platform. Evaluation will be based on revised total points of 1,350 across multiple categories. Pricing shall include a combination of hourly labor rates and task-based or unit pricing, as task volumes are anticipated to vary throughout the contract term based on facility needs, building changes, and the availability of existing files. No performance surety bond is required. Appendix E Agency Certification must be completed by the proposer at submission, with Cabinet Secretary certification required after contract award. Financial stability of the submitter will be evaluated according to Section 5 of the RFP.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Generated on Sep 18, 2026 9:48 AM MDT - Gabriela Flores
Questions and Answers 9/28/2026
Qi. Scope
Question 1. Sep 17, 2026 3:10 PM MDT
Can you please provide an inventory of state-owned and leased facilities within the scope of this project, including size (gross square feet or leasable square feet), location, and availability of existing floor plans that may be associated with the building?
Answer: Yes, FMD will provide a listing of State owned and leased space that includes location and sqft. Please see amendment 2 and the document uploaded in the public files section.
Existing floor plans will not be included.
Qi. Scope
Question 2. Sep 17, 2026 3:10 PM MDT
Will GSD provide escorts and access to buildings?
Answer: Yes, escorts will be provided with at least one (1) working day notice.
Qi. Scope
Question 3. Sep 17, 2026 3:10 PM MDT
For leased space, are floor plans required for the entire building, or just the leased area?
Answer: For leased buildings, yes only the portion that is under contract with the state.
q. Project Schedule
Question 4. Sep 17, 2026 3:13 PM MDT
Does GSD anticipate implementing this project in phases? … or Regions? If so, please provide the anticipated strategy.
Answer: Yes, this will be phase one, which is Santa Fe Buildings only.
q. Project Schedule
Question 5. Sep 17, 2026 3:13 PM MDT
b. Will GSD provide a list of priorities (e.g., regions, buildings, owned vs. leased) that need to be considered in the schedule?
Answer: The buildings that are required are included in the provided listing in the public files section. Not prioritized only Santa Fe Buildings.
q.3 Cost Proposal
Question 6. Sep 17, 2026 3:15 PM MDT
Does the fee proposal encompass the entire state or a specific set of buildings as a first phase?
Answer: Just the specific buildings listed in the attachment in the public files section and sent out with Q&A dated 9/25/26 titled SF State Owned Bldgs. 9 22 26 q.3 Cost Proposal
Question 7. Sep 17, 2026 3:15 PM MDT
Will an Appendix D be provided?
Answer: Please see Amendment 01, this has been addressed.
q.4 Appendix E
Question 8. Sep 17, 2026 3:15 PM MDT
a. Does Appendix E - Agency Certification need to be signed by the Cabinet Secretary as part of the proposal submission? … or will it be completed after contract award?
b. Does this form apply to the submitting company as an entity or to employees (or family members of employees)?
Answer: It will be completed after contract award. Only the proposer must fill out the form at this time for submission. Please read form for proper guidance.
Q.5 Evaluation Factors
Question 9. Sep 17, 2026 3:16 PM MDT
a. Is a performance surety bond required as per the table section 5.1 of the RFP?
Answer: No. A performance surety bond is not required for this RFP.
Q.5 Evaluation Factors
Question 10. Sep 17, 2026 3:16 PM MDT
b. What criteria will GSD use to grade the financial stability of the submitter? What information needs to be provided?
Answer: Please refer to Section 5, Evaluation of the RFP for the financial stability evaluation and required information.
Q.5 Evaluation Factors
Question 11. Sep 17, 2026 3:16 PM MDT
c. Can you verify the correct points to be allocated for each category to add up 1,300?
Answer: The evaluation points have been corrected and updated to a total of 1,350 points.
Please refer to Section 5, Evaluation, for the revised point allocation.
(No Subject)
Question 12. Sep 23, 2026 8:03 AM MDT
The Project Details and Section 2.1 establish September 23, 2026 at 3:00 PM MDT as the deadline for written questions, while Section 2.2.4 states that questions may be submitted until
October 2, 2026. Please confirm the controlling deadline.
Answer: Already updated.
Queston 13. Sep 23, 2026 8:03 AM MDT
Is the contractor expected to provide and license a new enterprise space-management/IWMS platform, or will the contractor configure and maintain an existing State system? If an existing system will be used, please identify the product, version, hosting model, incumbent support provider, and available administrative access.
Answer: No. The state already has an IWMS platform, Facility Force’s Operate. The vendor will not have access to the platform CAD and GIS files are to be submitted to the state and we will take over from there.
(No Subject)
Question 14. Sep 23, 2026 8:03 AM MDT
Please provide the number of owned and leased locations, buildings, floors, occupants, and total square footage in scope, together with the estimated percentage requiring onsite measurement or verification during the initial contract year.
Answer: Answered from last set of questions. Files of both owned and leased property in SF
ONLY were submitted.
Question 15. Sep 23, 2026 8:03 AM MDT
Please identify the existing CAD, BIM, GIS, lease, HR/occupancy, financial, identity-management, and facilities systems that must exchange data with the enterprise space-management program, including required file formats, APIs, and authoritative systems of record.
Answer: The Contractor will not be provided direct access to GSD, FMD, State HR, financial, identity-management, facilities-management, or other State enterprise systems. The Contractor's responsibilities will be limited to the management, maintenance, updating, conversion, and delivery of CAD, BIM, and GIS files in accordance with GSD/FMD standards and requirements.
The Contractor will receive applicable source information from GSD/FMD and will provide updated files and associated documentation back to GSD/FMD through State-approved methods.
(No Subject)
Question 16. Sep 23, 2026 8:03 AM MDT
Please clarify the anticipated annual task volumes and cost-evaluation basis, including whether
Offerors will be evaluated on a representative staffing scenario, total not-to-exceed annual cost, hourly rate card, unit prices per building or square foot, software subscription charges, or a combination of these elements.
Answer: The State anticipates that task volumes will vary throughout the contract term based on facility needs, building changes, space-management requirements, and the availability and condition of existing CAD/BIM and GIS files. Because the level of effort may vary significantly from building to building, the State does not intend to establish a fixed annual volume for all services at this time. Offerors shall provide pricing that allows the State to evaluate costs based on the anticipated services described in the Scope of Work. The State anticipates using a combination of hourly labor rates and task-based/unit pricing, as applicable.
File details come from the government source that posted it. Updated .