8-1 Solid Waste Disposal Services ITB 2026-34RB.pdf

Gallup-McKinley County Schools Procurement Office

P.O. Box 1318 Gallup, New Mexico 87305-1318

INVITATION TO BID

SOLID WASTE DISPOSAL SERVICES

Price Agreement, Multi-Year

No. ITB-2026-34RB

Commodity Code(s): 96871

Attached General Conditions, Supplemental Conditions, Specifications, and Bid Proposal Form

GMCS Website: www.gmcs.org

Mailing Address: Physical Address: Contact:

P.O. Box 1318 Gallup, NM 87305

640 S. Boardman Dr.

Gallup, NM 87301

Rebecca Bertinetti Procurement & Business Services Buyer

(505) 721-1085

(505) 721-2242 Fax bpayton@gmcs.org

Notes:

Closing Date: April 30, 2026 F.O.B. Point: DESTINATION

Bid Closing Time: 2:00 PM (Local) Terms: Net 30 unless otherwise stated Open/Issue Date: April 10, 2026 Quantities may be increased or decreased within reasonable amounts.

http://www.gmcs.org/

GALLUP-MCKINLEY COUNTY SCHOOLS

P.O. BOX 1318

GALLUP, NEW MEXICO 87305-1318

(505) 721-1000

INVITATION TO BID

Please accept this INVITATION TO BID (ITB) on the services and/or materials specified on the following pages.

Please carefully examine the solicitation completely and submit the required documents in the format stated.

All responses must be submitted before the time and date specified on the cover page for this solicitation.

All questions concerning this Invitation to Bid (ITB) should be submitted in the GMCS Bonfire eBidding Portal. All verbal information is for clarification purposes only and is not binding. Any binding information MUST be in writing. Any deviations from scope of work/specifications should be so stated in your proposal.

Rebecca Bertinetti Procurement and Business Services Buyer

(505) 721-1085

SPECIAL CONDITIONS

ITB-2026-34RB

A. Purpose: To establish a firm fixed price contract for Solid Waste Disposal Service for various locations throughout the District, on a regular schedule. The intent is for a vendor(s) to provide containers with lock mechanisms and dispose of waste at an approved landfill.

B. Term of Contract: The term of this contract shall be from the date of award through June 30, 2027. GMCS reserves the option to renew this agreement for seven (7) each additional, one (1) year periods in accordance with the General Terms and Conditions. The final renewal term shall end June 30, 2034.

C. Contract Renewal: Except when either party shall provide written notice of termination or that the contract shall expire on the anniversary date, multi-term contracts shall automatically renew for an additional term, up to the maximum number of terms stated in any Special Terms and Conditions.

D. Work to be Done: The work to be performed under this contract and in accordance with these Specifications or Scope of Work consists of furnishing equipment, labor and materials for Solid Waste Disposal Services.

E. Competency of Bidder: Bids will be considered by firms that demonstrate the ability to perform the services required under this solicitation. Offerors shall provide information sufficient to establish their responsibility, including evidence of technical capability, relevant experience, equipment resources, key personnel qualifications, or other information demonstrating their ability to successfully perform the contract requirements.

Newly formed or emerging businesses are not precluded from consideration and may satisfy this requirement by providing documentation of relevant experience of principals, subcontractors, key staff, or other evidence demonstrating the firm’s capability and integrity.

The determination of responsibility and competency shall be made by the appropriate GMCS staff in accordance with applicable provisions of the New Mexico Procurement Code.

F. Payment Or Acceptance Not Conclusive: Vendor will supply the District with invoice(s) for payment. No payment made under this contract shall be conclusive evidence of the performance of this contract, either wholly or in part, and that no payment made for the delivery of the items in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the Bidder from corrections of the defects. The final acceptance shall not be binding upon the

District, nor conclusive, should it subsequently develop the bidder has furnished inferior items or had departed from the Specifications and/or the terms of the Contract. Should such conditions become evident, the District shall have the right, notwithstanding final acceptance and payment, to cause the item(s) to be properly furnished in accordance with the Specifications (and drawings, if any) at the cost and expense of the Bidder.

G. Permits And Licenses: Contractor shall be licensed for the work required and shall obtain all necessary permits and additional licenses required and pay any fees.

H. Compliance: Contractor shall comply with all agencies having jurisdiction

(Federal, State, Navajo Nation or Local laws, regulations or rules) governing the services to be provided.

I. Price Adjustments: Upon renewal of the contract, the contractor may request a price adjustment. Any request for price adjustments shall be submitted in writing and supported with appropriate documentation showing the increased cost to the vendor versus the cost used to determine the price quoted at the time of submitting a proposal in response to this solicitation.

J. Method of Award: Award will be made per Section (area) as stated on the Bid

Proposal.

K. Award of Contract - Multiple Awards: GMCS reserves the right to make multiple awards as a result of this request if doing so may be advantageous to the school district. Multiple awards may be given to a Primary Bidder, Secondary Bidder, etc.

based on lowest responsive bid per area/item(s). If the lowest qualified bidder is unable to fulfill an area/item(s), GMCS reserves the right to cancel the request and order services from the next lowest bidder.

L. Taxes: Taxes shall not be stated on bid proposal. GMCS shall be liable for taxes;

bidder to add at time of invoice as a separate line item.

M. Contractor Due Diligence; Assumption of Risk; No Relief for Failure to Review: The Contractor expressly acknowledges that it has carefully examined and understands the entire Solicitation, including all instructions, specifications, scope of work, general and special conditions, addenda, attachments, incorporated documents, and applicable federal, state, and local laws and regulations governing the procurement and performance of the Contract.

The Contractor represents that, prior to submission of its response, it made all investigations, examinations, and inquiries necessary to determine the nature and scope of the work and the obligations required for full performance. The Contractor further acknowledges that it had the opportunity to submit written questions or requests for clarification during the Solicitation process and that any ambiguities or uncertainties not raised prior to the deadline for questions are deemed waived.

The Contractor assumes full responsibility for performing the work in strict compliance with all Solicitation and Contract requirements. Failure to read, interpret, or fully understand any provision of the Solicitation or resulting Contract shall not:

1. Relieve the Contractor of its obligations

2. Serve as a basis for additional compensation, time extension, equitable adjustment, or claim

3. Excuse nonperformance or defective performance, or

4. Limit the Owner’s rights and remedies under the Contract or applicable law.

The Contractor expressly assumes the risk of errors, omissions, misunderstandings, or misinterpretations of the Solicitation or Contract documents that could have been identified through reasonable diligence prior to submission of its response.

SCOPE OF WORK

ITB-2024-37RB

1. Successful bidder is to place dumpsters with lock mechanisms at the locations, as specified on the Bid Proposal Form. Dumpsters are to be emptied at minimum two

(2) times per week. Bidder shall indicate dates on Bid Proposal Form for day of week bidder intends to service location.

a) Bidders may provide pricing for additional items not specifically listed on this bid, which the bidders offer in the normal course of business. For example:

at the end of the school year, the District may request additional dumpsters or larger dumpsters to facilitate the cleaning out of school facilities, or housing units.

b) Contractor may make recommendations to the District regarding quantity and size of container per location to provide more effective and efficient service.

2. Successful bidder shall dispose of all refuse as required by law including but not limited to United States Environmental Protection Agency, New Mexico State Environmental Department, Navajo Nation Environmental Department, local agency, and landfill policies and procedures.

3. The refuse stated in this contract is anticipated to be waste associated with the operation of an educational facility and housing units (domestic refuse). There is NO expectation for the contractor to handle construction or hazardous waste material in the performance of this contract.

4. Bidder to furnish qualified and trained operators to pick up and transport refuse from dumpster site to an approved landfill site. Operators will be trained in the safe operation of vehicles and equipment used.

a) Bidders are cautioned that the majority of dumpster sites are on active school campus sites. Children of all ages are on site locations and operators shall take extra precautions when picking-up refuse.

5. Bidder to furnish all equipment, labor, materials and tools required to perform this contract.

6. Bidder is responsible for all clean-up of trash on the ground resulting from collection, pick-up, and disposal of trash.

7. Bidder is to ensure all safeguards, safety devices, and protective equipment, and take any other needed actions necessary to protect the life and health of employees on the job, the safety of the public, and to protect District property in connection with the performance of the work covered by this contract.

8. The District assumes no liability for theft, vandalism, maintenance or repair.

Equipment shall be the responsibility of the Contractor.

9. Contractor shall indemnify and hold harmless the District, its officers and employees, against liability, claims, damages, losses or expenses arising out of bodily injury to persons or damage to property caused by, or resulting from, contractor’s and/or its employees, own negligent acts or omissions while contractor, and/or its employees, perform or fail to perform its obligations and duties under the terms and conditions of this Contract. This save harmless and indemnification clause is subject to the immunities, provisions and limitations of the Tort Claims Act (§ 41-4-1, et seq: NMSA 1978 Comp. and § 57-7-1, NMSA 1978 Comp.) and any amendments thereto.

The bidder and District specifically agree that it is not intended by any of the provisions of any part of the contract to create the public or any member thereof a third party beneficiary or to authorize anyone not a party to the resultant contract to maintain a suit for wrongful death, bodily and/or personal injury to person, damage to properties, and/or any other claims whatsoever pursuant to the provisions of the resulting contract.

10. Contractor shall provide all insurance necessary in the performance of this contract including, but not limited to Worker’s Compensation, Automobile Liability, and Commercial Liability. Evidence of insurance shall be provided prior to commencement of service.

11. Contractor is considered an independent contractor and not an employee of the District.