7897 RFB 052720.doc

REQUEST FOR BID

SUBSTANCE USE DISORDER COUNSELOR SERVICES

CJO-7897

Issued: 05/27/2020 Responses Due: 06/18/2020 at 3:00 PM CT3:00 PM CT

STATE OF WISCONSIN

REQUEST FOR BID (RFB) # CJO-7897

FOR:

Substance Use Disorder Counselor Services

TABLE OF CONTENTS

DEFINITIONS

1.0

INTRODUCTION, PURPOSE, AND SCOPE

2.0

BID PROCEDURE AND INSTRUCTIONS

3.0

BID ACCEPTANCE, EVALUATION AND AWARD

4.0

TECHNICAL REQUIREMENTS

5.0

PERFORMANCE REQUIREMENTS

6.0

COST INFORMATION

7.0

SPECIAL CONTRACT TERMS AND CONDITIONS

8.0

STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS

9.0

REQUIRED FORMS AND ATTACHMENTS

ATTACHMENTS

(All attachments can be found in eSupplier under Supporting Documents)

EXHIBIT I - COST SHEET

EXHIBIT II - Bidder Required Form (DOA-3832)

APPENDIX 1 - Standard Terms and Conditions (DOA-3054)

APPENDIX 2 - Supplemental Standard Terms & Conditions for Services (DOA-3681) APPENDIX 3 - Unit Service Monthly Report (DOC-1026)

APPENDIX 4 - Contractor Compliance Agreement (DOC-2818) APPENDIX 5 - Executive Directive 16

APPENDIX 6 - Executive Directive 42

APPENDIX 7 - Executive Directive 72

APPENDIX 8 - Executive Directive 80

DEFINITIONS

The following definitions are used throughout the bid:

Medically Assisted Treatment

(MAT):

MAT is an intervention in SUD services that includes a pharmacologic intervention (in the form of Naltrexone/Vivitrol, Buprenorphine, or other) as a part of the treatment plan. Once an assessment is completed for SUD level of care, individuals who are appropriate for MAT services will be referred by the Contractor to a local provider for this purpose. This will be communicated to the AOR and incorporated into the correctional client’s treatment plan.

1.0

INTRODUCTION, PURPOSE AND SCOPE

1.1 Introduction

The purpose of this Request for Bid (RFB) is to provide interested parties with information to enable them to prepare and submit a bid for Substance Use Disorder Counselor (SUD Counselor) services to provide Gender Specific, Residential, Secular, Substance Use Disorder (SUD), and Cognitive-Behavioral Programming (CBP) at the Department of Corrections (DOC), Division of Adult Institution (DAI) locations in Wisconsin (WI). The mission of the program is to provide program participants with the opportunity to gain the personal resources needed to return to the community, to successfully complete parole/extended supervision, and to remain crime and chemical free. Services include assessment and treatment, based on assessed needs. The program serves male and female individuals residing at a DAI facility who are referred for SUD treatment.

The SUDCs are needed at Jackson Correctional Institution (JCI) in Black River Falls, WI; Prairie Du Chien Correctional Institution (PDCI) in Prairie Du Chien, WI; Racine Youthful Offender Correctional Facility (RYOCF) in Racine, WI; St. Croix Correctional Center (SCCC) in New Richmond, WI; Columbia Correctional Institution (CCI) in Portage, WI; New Lisbon Correctional Institution (NLCI) in New Lisbon, WI; and Oakhill Correctional Institution in Oregon, WI. These are male inmate locations. The number of positions needed at these location are the following:

JCI:

One full-time

PDCI:

One full-time

RYOCF: One full-time

SCCC:

Three full-time

CCI:

One full-time

NLCI:

Two full-time

OCI:

Three full-time DOC reserves the right to add services at additional facilities under the terms of this contract. If the contractor agrees to provide an expansion of counselor services, then services shall be provided at the same hourly rate as the contractor’s RFB awarded location(s). However, contractors shall not expect that the DOC will request to expand the counselor services specified in this RFB. Other State agencies and municipalities may use the resulting Contract, if agreeable to both the DOC and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses.

1.2 Purpose and Scope of Services

The SUDC services requested, include providing treatment at DAI facilities. The program is administered within the DOC and designed in a manner in which a participant may successfully complete all program components in a timeframe of 14-20 weeks. The SUD Programs are voluntary; however all program elements are mandatory. Program components are structured around discipline and rehabilitative programming using a cognitive approach. The programming includes individual counseling and SUD treatment groups, including groups with a focus on cognitive behavioral treatment, anger management treatment, domestic violence and employment. The “CBI-SA” curriculum is used at facilities with male program participants.

The mission of the SUD Program is to provide program participants, incarcerated at DAI facilities, with the opportunity to gain the personal resources needed to return to the community, to successfully complete parole/extended supervision, and to remain crime and chemical free. Upon discharge from the program, the SUDC will make recommendations for future treatment, if needed. If an individual is eligible for the Earned Release Program (ERP) or the Challenge Incarceration Program (CIP), they may earn release to the community upon completion of the program.

1.2.1 Program Goals The goals of treatment provided through the SUD Program are to:

a.

Screen and assess the need for and type of programming that would most effectively address individual substance abuse treatment needs.

b.

Provide group and/or other individual treatment for program participants that focuses on:

· Promoting abstinence from mood-altering chemicals and recovery from addiction.

· Promoting positive lifestyle changes to avoid further legal difficulties c.

Reduce jail and prison overcrowding by providing options/diversions to program participants who are experiencing problems as a result of substance use disorder d.

Reduce crime/recidivism by treatment of SUD.

1.2.2 Program Philosophy The SUD Program philosophy consists of the following beliefs:

a. An alcohol and other drug problem is an indication of a health problem needing treatment

b. Program participants can make responsible choices to change their behaviors

c. Treatment must address the whole person

d. A cognitive-behavioral treatment approach is used because research supports this treatment model with program participants

e. Treatment activities are experiential to the greatest possible degree 1.2.3 Target Population The program shall serve male and female program participants convicted in adult court and referred by the Department of Corrections for services. Inmates voluntarily participate in the SUD, and if eligible, the ERP or CIP Program for a minimum of 14 weeks. A special population of program participants may present special characteristics that should be addressed by reasonable accommodations in the treatment program.

1.3 Contract Term

The initial contract term shall be effective on the date indicated on the purchase order or contract and shall continue for two (2) years from that date. Options to renew the contract for two (2) additional two-year terms, or portions thereof, are available. Renewal(s) beyond the initial contract term is contingent upon the performance of the Contractor during the contract period and upon availability of funds. These are not automatic renewals. Contracts will be reviewed by the DOC before a decision is made. Any renewal(s) must be authorized by mutual written agreement of the vendor and the DOC.

At the end of the contract term, the contract may be extended with approved purchasing authority for up to one year for the purpose of transitioning to a new provider. Contract conditions, terms, and pricing shall not be modified during such extension(s).

1.4 Contract Documents

In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the bid submittal of the successful bidder, and additional terms agreed to, in writing, by DOC and the Vendor shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

In the event of conflicts or disputes between the parties related to the meaning of any part of the contract, the following priority of documents will be used to resolve the conflict or dispute:

· Official Purchase Order including Standard Terms and Conditions (Form DOA-3054) and Supplemental Terms and Conditions (Form DOA-DOA-3681)

· Bidder’s response as accepted by the State of Wisconsin

· Wisconsin Request for Bid, including any amendments

· Other exhibits/attachments The successful bidder should retain a copy of this RFB document and their response as it becomes part of the awarded contract.

1.5 Termination/Cancellation

This Contract may be terminated or cancelled under any of the conditions included in this Section.

1.5.1 Termination for Convenience

a. DOC may terminate the Contract at any time, without cause and without penalty, by delivering thirty (30) days written notice to the Contractor.

b. The Contractor may terminate by providing one hundred and twenty (120) days written notice to DOC.

c. In the event of a termination for convenience, the contractor shall be entitled to receive compensation for completed or partially completed services provided under the Contract. Compensation for partially completed services shall be no more than the number of hours of services rendered, (as determined solely by DOC), multiplied by the corresponding payment for completion of services as set forth in the Contract. Alternately, at the sole discretion of DOC, the contractor may be compensated for the actual service hours provided.

1.5.2 Termination for Cause

a. If the Contractor breaches this contract, the DOC shall provide the Contractor written notice of the breach and a time period (not less than 30 days) to cure. The notice of breach and opportunity to cure may be waived at DOC’s discretion for repeated breaches and may result in immediate termination of the Contract.

b. The Contractor may terminate this Contract, with cause, by notifying DOC in writing within thirty (30) days after the Contractor becomes aware of the DOC’s alleged noncompliance to the contract. The notice shall include a complete description of the noncompliance. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) develop and diligently proceed with a plan to cure the noncompliance, then the Contractor may terminate the Contract by providing DOC written notice ninety (90) days in advance of the intended date of termination.

1.5.3 Contract Cancellation

a. DOC reserves the right to cancel this Contract in whole or in part without penalty, and without notice, if the Contractor:

· Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

· Makes an assignment for the benefit of creditors

· Fails to maintain and keep in force all required insurance, permits and licenses as provided in this contract

· Fails to maintain the confidentiality of the DOC’s information that is considered to be Confidential Information

· Performs in a manner that threatens the health or safety of a State employee, inmate, citizen, or customer

b. DOC reserves the right to cancel this Contract in whole or in part without penalty, with thirty (30) days’ written notice, if the Contractor:

· Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes

· Incurs a delinquent Wisconsin tax liability

· Fails to submit a non-discrimination or affirmative action plan as required

· Fails to follow the non-discrimination or affirmative action requirements of sub ch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin’s Fair Employment Law)

· Becomes a state or federally debarred contractor.

1.6 Wisconsin eSUPPLIER Registration

Registration on the State of Wisconsin eSupplier Portal for contractors (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER) is available free of charge to all businesses and organizations that wish to sell commodities and/or services to the State. By registering on the Wisconsin eSupplier Portal, a Bidder may register for a bidders list for any commodity and/or service the Bidder is interested in providing to the State. The Wisconsin eSupplier Portal for bidders also provides automatic email notification each time DOC or another procuring State Agency posts a solicitation with an estimated value over $50,000 in their designated commodity and/or service area(s). Only registered Bidders with a valid email address at the time a solicitation is posted via Wisconsin eSupplier Portal will receive email notifications of amendments. Bidders who obtain the solicitation from a third party, through the State of Wisconsin Public Notices website, VendorNet website, or by any other means assume responsibility for checking the Wisconsin eSupplier Portal for updates to the solicitation.

2.0 BID PROCEDURES AND INSTRUCTIONS

2.1 Reasonable Accommodations

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening/vendor conference are needed, contact Charlene Orsted, Procurement Manager via telephone at 608-240-5583 or email at DOCProcurementManager@wisconsin.gov.

2.2 Bid Submittal

Bidders may submit their bid responses by the eSupplier Portal which is the preferred method, mail, hand delivery, or email. The bid responses must be received through one of these methods no later than June 18, 2020 by 3:00 PM CT. Bids received after that time and date will be rejected.

2.2.1 eSupplier Portal Submittal

Bidders electing to submit bids via the eSupplier Portal shall follow the instructions given in the eSupplier Portal system. Failure to properly submit all required documents by the due date and time will result in rejection of the RFB.

Allow time for entering a Bid Response in eSupplier. Keep in mind the following if an error occurs:

· File names must be no longer than 64 characters, including the file extension (e.g., “.docx”) and cannot contain special characters (e.g., commas or percent signs).

· The maximum file size is 80MB.

· The eSupplier system will not allow a file with macros included and enabled.

· Vendor may only upload a single file in response to a question. Uploading additional files will overwrite the previous upload. If the Vendor has a need to attach multiple files, the Vendor will either consolidate the documents into a single file, or will need to upload one in response to the question and upload the rest using the Upload File button on the Submit Online Response page.

· In order to officially submit a Vendor response, Vendor shall click the Submit button and receive verification that the Vendor response has been submitted.

2.2.2 Mailed or Hand Delivered Submittal

The front entrance at DOC Central Office is currently not open to the public due to the COVID 19 situation. If you decide to hand deliver, you will need to take your bid to the east end loading dock. It is highly recommended that bidders submit their bids via eSupplier.

a.

Shall be clearly marked, packaged, sealed, and submitted to one of the following:

USPS ADDRESS COMMON CARRIER ADDRESS

Charlene Orsted/Purchasing Services Section Charlene Orsted/Purchasing Services Section

DEPARTMENT OF CORRECTIONS

DEPARTMENT OF CORRECTIONS

PO BOX 7991

3099 EAST WASHINGTON AVENUE

MADISON, WI 53707-7991

MADISON, WI 53704-4338

NOTE: Allow an extra day for deliveries to the PO Box address.

b.

Shall include the following:

· One original, marked as such, and one copy of the bid response in a sealed envelope clearly marked with:

· The bidders name and address

· RFB Title: Substance Use Disorder Counselor Services

· RFB Number: CJO-7897

· RFB Due Date: June 18, 2020 3:00 PM CT

· An electronic copy (on a USB thumb drive or flash drive) of the bid response (in Microsoft Word or Adobe format). NOTE: Any information deemed confidential on the DOA-3832 shall be in a separate electronic folder marked “Confidential” on the USB thumb drive or flash drive or CD-ROM.

· Note: The electronic copies must exactly match the hard copies.

2.2.3 Emailed and Faxed Submittals:

Emailed and faxed bids will NOT be accepted.

2.3 Calendar of Events

Listed below are important dates and times related to this RFB which must be completed by. In the event the DOC finds it necessary to change these dates and times, the Procurement Manager will issue an amendment on eSupplier, unless the event is listed as estimated or anticipated.

Date

Event May 27, 2020

RFB posting date

June 3, 2020

Last day for submitting written questions

June 9, 2020

Answers to questions posted on eSupplier (estimated)

June 18, 2020

Bids due from vendors at 3:00 PM CT June 25, 2020

Award date (estimated) July 1 – July 23, 2020

Contract Start date (anticipated)

2.4 Format of Bid

Responses to this RFB must comply with the following format requirements. Failure to follow format requirements and submit a complete bid response may disqualify the bid.

2.4.1 Signed Bidder Required Form, Form DOA-3832

Include the completed and signed DOA-3832 form, including Section 7, Bidder Certifications. By signing the form in Section 8 and completing, the Bidder is stipulating that their bid submitted is predicated upon the terms and conditions of this RFB and any amendment(s) thereof. Bids submitted in response to this RFB must be signed by the person responsible for the pricing decision or by a person authorized agent.

This link to Form DOA-3832 includes:

· Section 1: Bidder Information

· Section 2: Bidder Contacts

· Section 3: Bidder References

· Section 4: Designation of Confidential and Proprietary Information

· Section 5: Bidder Agreement: Wisconsin’s Cooperative Purchasing Service

· Section 6: Bidder Identification

· Section 7: Bidder Certifications

· Section 8: Bidder Signature

2.4.2 Cost Submittal Information

Bidder(s) must complete and sign the Cost Sheet, Exhibit I, to submit pricing for one or more bid locations. All costs to furnish the services, in accordance with the terms and conditions of this RFB, must be included in the bid.

2.4.3 State Of Wisconsin Standard and Supplemental Terms And Conditions The standard (DOA-3054) (Appendix 1) and supplemental (DOA-3681) (Appendix 2) terms and conditions for services shall govern this RFB and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's bid. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.4.4 Additional Information

A listing of required forms and additional required information, including supporting documentation, is provided in RFB Section 9 Required Forms and Attachments.

· Italics note all required additional documentation in the Request for Bid to provide with bid submittal or following the Intent to Award Notification.

2.5 Incurring Costs

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.6 Communications, Clarifications and/or Revisions Through Designated Contact All communication and/or questions regarding this RFB must be made by email and refer to “RFB # CJO-7897 Communication” or “RFB #CJO-7897 Questions” in the email subject line, and directed to the Procurement Manager, Charlene Orsted: DOCProcurementManager@wisconsin.gov.

Bidders are expected to raise questions, exceptions, or additions concerning the RFB document by the date of last day for submitting written questions (reference section 2.3 – Calendar of Events). If at any time prior to the bid due date, a Bidder discovers significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager and request modification or clarification of the RFB document.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, will be posted on eSupplier (https://esupplier.wi.gov/psp/esupplier/SUPPLIER/ERP/h/?tab=WI_BIDDER).

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except through Purchasing Services Section and directed to the Procurement Manager, via email to (DOCProcurementManager@wisconsin.gov), is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The Procurement Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the DOC Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

3.0 BID ACCEPTANCE, EVALUATION AND AWARD

3.1 Bid Opening

Bids will be opened on the date and time indicated on the Request for Bid Form (DOA-3070) at 3099 East Washington Ave. Madison, WI 53704, if state buildings are open to the public. Only names of the bidders shall be read aloud at that time, pricing will not be disclosed.

If public meeting restrictions are still in place because of COVID-19, a list of vendors that submitted a bid will be sent, upon request to the Procurement Manager, within one business day.

3.2 Bid Acceptance

Bids which do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3 Bid Review Bids will be reviewed by the DOC's Procurement Manager and DOC Contract Administrators to verify that all specified requirements have been met. Prior to award, DOC may consider results of past awards to the bidder by the State of Wisconsin.

Failure to meet a mandatory specification shall disqualify the bid

If no bidder is able to comply with a given specification, condition of bid or provide a specific item, the Procurement Manager reserves the right to delete that specification, condition of bid or item.

3.4 Method Of Award

DOC intends to make one award for each DAI location listed on Exhibit I, Cost Sheet, to the lowest responsive, responsible bidder. Awards will be based on the lowest cost per hour per DAI location. DOC reserves the right to make secondary and subsequent awards based on operational needs and to ensure services are provided.

The DOC reserves the right to accept or reject any and all bids in whole or in part that do not meet listed bid requirements or include the ability to provide all services in the bid. DOC also reserves the right to not award a contract if amounts exceed available funding for the services requested in this RFB. Bids that state the DOC shall guarantee a specific number of service units or dollar amount will be disqualified.

3.5 Minority Business Enterprise

Bids from certified Minority Business Enterprises (MBE) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). MBE must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070, and checking the applicable box in Section 7, Bidder Certification of the DOA-3832 (Exhibit II).

3.6 Disabled Veteran-Owned Business

Bids from certified Disabled Veteran-Owned Businesses (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified the by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070, and checking the applicable box in Section 7, Bidder Certification of the DOA-3832 (Exhibit II).

3.7 Notification of Intent to Award

Any bidders that respond to this RFB, will be notified by email of DOC’s intent to award the contract.

3.8 Protest and Appeals Process

The protest and appeals procedure applies to only those RFBs for services that are over $50,000. A notice of intent to protest a bid award and the actual protest must be made in writing to the Secretary of the Department of Corrections as set forth below. The protest shall be as specific as possible and should identify statutes and Wisconsin Administrative Code provisions alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

Kevin A. Carr, Secretary

Wisconsin Department of corrections PO Box 7925

Madison WI 53707-7925 and be received in the Secretary’s office within five (5) business days after the notice of intent to award is issued. The written protest must be filed with the Secretary of Department of Corrections as identified above and received in the Secretary’s office within ten (10) business days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the DOC Purchasing Director at the same address.

The decision of the DOC may be appealed to the Secretary of the Department of Administration, in writing, within five (5) business days of the DOC’s issuance of its written protest decision, provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code. The appeal must be filed with:

Joel Brennan, Secretary

Wisconsin Department of Administration

PO Box 7864

Madison, WI 53703-7864

A copy of the Appeal should also be filed with Kevin A. Carr, Secretary of Department of Corrections.

4.0 TECHNICAL REQUIREMENTS

The following are the minimum specifications of the Substance Use Disorder Counselor service(s) requested.

4.1 Counselor Qualifications, Experience and Training

The DOC requires all persons providing services in its facilities to submit and pass criminal background and license/credential checks. Contracted staff must not currently be on supervision with the DOC. The DAI Contract Administrator or designee shall have final approval of contracted staff at their location and must provide approval prior to staff entering the DAI facility.

Counselors shall meet the minimum requirements as defined below. To ensure the quality and effectiveness of services, staff shall have education and practice commensurate with their level of responsibility. Provider shall have adequate staff to ensure continuity of services. Provider will also ensure that staff participates in appropriate ongoing training and education.

4.1.1 SUD Counselor Qualifications and Training

SUD Counselor shall have one of the following WI Department of Safety and Professional Services (DSPS) licenses that is in good standing and free of restrictions or limitations:

a. Substance Abuse Counselor (SAC)

b. Substance Abuse Counselor - In Training (SAC-IT)

c. Clinical Substance Abuse Counselor (CSAC) Each license has specific requirements under DSPS 160-168 regarding: level of education, amount of experience, application exam, on-going training requirements, and on-going supervision.

4.1.2 SUD Counselor Experience The SUD Counselor performing program services are required to have a minimum of:

a. Six or more months experience providing SUD treatment; and

b. Six or more months experience delivering services to individuals from various racial, religious, and ethnic backgrounds as well as individuals with a disability.

Experience earned through supervised field experience qualifies as experience. Staff qualifications, experience, and training

4.2 Services Required

Each full-time SUD Counselor position is estimated to be scheduled 40 hours per week for 50 weeks annually. The SUD programing includes 25 – 30 hours per week providing group services, and also includes individual counseling for program participants. It is anticipated that 8-10 hours of clinical supervision will be required per month and shall be provided by DAI staff.

4.2.1 SUD Counselors shall:

· Participate as members of a treatment team.

· Reinforce program participant’s positive, pro-social behaviors.

· Respond appropriately in correcting program participant’s negative behaviors.

· Maintain professional relationships with program participants.

· Attend and supervise all therapeutic/education groups.

4.2.2 Staff Ratio

a.

Treatment groups are facilitated with one or two SUD Counselor present.

b.

Staff / program participant ratio may not exceed 1:12.

c.

Process / therapy groups may have up to 12 program participants.

4.2.3 Assisting Program Participants When a program participant literacy issue is identified; SUD Counselor will provide referral and/or assistance in treatment process.

4.2.4 Treatment Team Participation Includes attending Inmate Progress Reviews / Staffing which will be conducted at least twice a month or more frequently as determined by the DOC Corrections Program Supervisor.

4.3 Possible Expansion Of Substance Use Disorder Services

During the term of the resulting Contract, DOC reserves the right to negotiate the expansion of services at other DAI locations not specified in the RFB. The Contractor awarded SUD services nearest to the additional service location, shall be given the first opportunity to respond to DOC’s request to add the location. If the nearest Contractor is unable to provide the services, DOC shall contact other Contractors awarded SUD services to determine if they can provide SUD Services to the expanded location. Services shall be provided at the Contractor’s same or lower contract rate.

5.0

PERFORMANCE REQUIREMENTS

5.1 Hours of Service 5.1.1 Some non-traditional hours of work; evenings and/or weekends may be required. Hours and days worked will be at the discretion of the facility Superintendent/Warden or designee.

5.1.2 Contract staff shall not work on designated state holidays (New Year’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve Day, Christmas Day, and New Year’s Eve Day).

5.1.3 The DOC will not fund any contract staff requested training, travel or lodging unless there is prior written approval by the facility Superintendent/Warden or designee.

5.1.4 At the direction of DOC, SUD Counselors may be required, to attend training programs when it is determined by the DOC that the training is related to the job duties performed through the resulting contract. The DOC will pay for training costs (e.g., time, travel, fees). If it is determined by the superintendent/warden that the number of hours/time the SUDC is attending the DOC directed training will be paid, then the number of hours will invoiced at the applicable contracted rate per hour.

As applicable to the Contractor’s policies and procedures, it is the responsibility of the contracted staff to notify and/or gain approval from their employer/supervisor (the Contractor) before registering to attend any DOC directed training.

5.2 Program Description and Service Requirements 5.2.1 Substance Use Disorder (SUD) Program The following provisions are required for SUD Programs in DAI and the SUD Counselor will be required to assist where indicated below:

a. Program participant shall be recommended by the Assessment and Evaluation Section or Classification.

b.

Program participant shall have a documented substance abuse history.

c.

Program participant shall have a time in sentence structure appropriate to program requirements.

d.

Program participant shall be clinically stable if prescribed psycho-tropic medications.

e.

Program participant assessment at program entry confirms appropriateness.

f.

Program participant shall have program information provided and a signed agreement obtained consenting to voluntary program participation.

g.

At the onset of program participation, the SUD Counselor shall inform Program participants of the counselor’s duty to warn, and communication obligation to DOC. The SUD Counselor shall have the Program participant sign a waiver of confidentiality to allow information to be shared with DOC or other criminal justice/social service agencies that have a need to know.

h.

The SUD Counselor shall be willing to address institution, safety issues and cooperate with DOC staff to monitor risk. The SUD Counselor must report lapses, violations, and when the Program participant is in a high-risk situation.

i.

The SUD Counselor must be willing to have group treatment observed and/or videotaped and evaluated by a DOC representative or a mutually acceptable evaluator.

j.

The SUD Counselor must demonstrate an ability to be assertive and non-punitive toward Program participants.

k.

The SUD Counselor must be willing to have a DOC staff member co-facilitate groups when DOC staff is available.

l.

If treatment groups cannot meet for their normally scheduled sessions due to facility operations, other duties will be offered to the SUD Counselor.

5.2.2 Program Structure DAI will provide the SUD program curricula that the contractor staff will deliver to program participants.

The SUD program for male program participants is structured as follows:

· Cognitive Behavioral Program

· Program length a minimum of 12 weeks.

· Primary modality is group treatment; individual counseling also available.

· A minimum of six (6) hours of structured services and activities are offered each day, five (5) days per week (Includes core content groups, optional content groups, process groups, time to complete homework assignments, self-help support group meetings, supervised recreation, etc.).

· Written program rules and a policies/procedures manual are readily accessible to program participants and staff.

5.2.3 Program Content

Expectations of the SUD Counselor is that the following core requirements will be delivered according to the DAI directed program curricula and training (provided by DAI); and schedule determined by the DAI location.

a.

Referral Procedures

The SUD Counselor, in cooperation with DOC staff using the “CBI-SA” curriculum is responsible for the identification and prioritization of inmates for program participation. Inmates with an identified SUD treatment need with a medium to high risk COMPAS assessment score will receive referral prioritization.

b.

Intake Criteria and Process The SUD Counselors shall develop referral/intake procedures in cooperation with DOC staff. If the contractor staff rejects an inmate, this must be discussed with DOC staff to determine if the program can be modified to address the specific inmate needs. The SUD Counselors shall send copies of the initial assessment and recommendations to the Corrections Program Supervisor within five (5) days of referral.

The contract staff shall have each program participant complete the necessary releases of information and shall give each program participant a copy of the program rules and expectations.

c. SUD Assessment

Assessment refers to the procedures through which a licensed SUD Counselor determines the Program participant’s treatment goals, objectives and progress. The sources of information to be considered at a minimum shall include: COMPAS, program participant interview(s), collateral contacts with other professionals, review and evaluation of existing information, and testing.

The SUD Counselors shall complete pre and post treatment assessments for Inmates participating in group.

d.

Treatment Plan The SUD Counselor shall work with the program participant to develop an individualized treatment plan within the first 10 days of treatment for each program participant accepted into the program. The plan shall include measurable goals and objectives, as well as activities/services needed to achieve successful discharge from the program.

e.

Individual Therapy/Counseling Individual SUD therapy/counseling is to assist the individual program participant to stop the use of mood altering substances, teach coping skills for the avoidance of relapse after an initial period of abstinence, support the development of a positive support system, foster the management of painful feelings, and to improve interpersonal functioning and social interactions.

f. Discretionary Required Treatment Group Services

In addition to the core content areas described, the program will include additional hours of group treatment programming. These group treatment hours will be chosen by the Warden/designee from a DAI approved list of content areas and curriculums based upon the assessed needs of the specific set of Program participants in the program and might be somewhat different for individuals.

All treatment groups shall be secular. Male treatment groups provide the “CBI-SA” curriculum. The behavioral components minimally shall include modeling, role-playing, and a system of reinforcement, experiential exercises, and involvement with appropriate collateral resources.

g. Participant Expectations

The Contractor staff shall hold the Program participant accountable to do the following while in the SUD Program:

· Know and uphold program rules

· Abstain from alcohol and other drug use

· Work with staff to develop Individual Treatment Plan

· Prepare for groups, listen, ask questions, and be responsive

· Work to be open, receptive to and tolerant of different points of view

· Share personal experiences in-group and individual counseling

· Provide constructive feedback to peers

· Act as a role model and assist newer participants

· Demonstrate effort and progress in achieving personal Treatment Plan goals through identified methods (e.g. journal, homework, autobiography, and attendance at self-help support groups)

· Cooperate fully with drug testing as requested

· Take full responsibility for SUD and criminal behaviors and role in changing those behaviors

· Work with contractor staff and the supervising DOC staff to maintain and expand treatment gains by accomplishing the goals of the Individualized Treatment Plan and monitoring / modifying the Personal Relapse Prevention Plan or success plan

· Complete homework at an acceptable standard

h. Expectation for Preparation and Documentation

Program assessment, treatment plan, weekly progress notes, and discharge summary formats shall be developed in collaboration with DOC staff. The SUD Counselor shall do the following in preparation and documentation in delivery of the SUD Program:

· Time allotted for group preparation/documentation and time shall be documented in program schedule

· All written reports must be submitted for supervisory review and approval before distribution

· Assessments at program admission - complete and submit within first 5 days

· Treatment Plan - complete and submit within first 10 days in program.

· Review treatment plan at least every 30 days and modify as needed

· Personal, detailed relapse prevention plan or success plan

· Approved individual release plan

· Aftercare plan recommendations

· Assessment at program discharge

· Discharge summary - Complete and submit within ten (10) days of program completion 5.3 Program Delivery Requirements In a cognitive behavioral program the SUD Counselors shall use the following approaches with program participants:

· Staff relationships with program participants are assertive, fair, and professional

· Cognitive / Behavioral strategies are used to confront criminal behavior and substance abuse

· Negative thinking and behavior is immediately and consistently challenged and positive behaviors are reinforced.

· Personal accountability is stressed

· A system of sanctions is promptly and consistently applied 5.4 Program Completion Requirements The SUD Counselors shall require participants of the SUD Program to do the following in order to complete the program and document the results for each participant:

· Complete goals of the Individual Treatment Plan

· Performance measures objectively gauge program participant treatment progress and program completion

· Exhibit growing self-awareness and acceptance of need to correct negative behaviors

· Demonstrate increased knowledge of substance use, abuse, dependence and its impact

· Demonstrate active participation in the program

· Complete assignments to an acceptable standard

· Demonstrate that the skills taught have been learned

· Produce an acceptable Relapse Prevention Plan or success plan

· Agrees to participation in Aftercare 5.5 Assessment, Treatment and Discharge Procedures 5.5.1 Assessment It is anticipated that each Inmate referred for evaluation will participate in one assessment. The SUD Counselors will complete an assessment as assigned on each participant that is accepted into the SUD Program, and shall be in collaboration with DOC staff and materials. The assessment shall be completed within the first 5 days of the program. The extent of the assessment will include the following:

· Review available file material from institution and community

· Identify Inmate’s tested reading level

· Administer, score and interpret Assessment Instrument

· Perform Clinical Interview

· Develop Treatment Plan with Program participant 5.5.2 Treatment Plan Format The SUD Counselor shall prepare an individualized treatment plan (meets the requirements of the DOC) as assigned for each Inmate accepted into the program. The plan shall be done in the first 10 days of the program and include the following:

· Identify program participant’s assets

· Identify program participant’s problem area.

· Describe program participant’s readiness to change

· Identify program participant’s short / long term goals

· Specify steps to be taken to achieve goals

· Identify time frame for each step

· Identify program participant responsibilities

· Identify Contractor responsibilities

· Specify next progress review date

· Treatment plans will be reviewed after each component of program and modified as needed 5.5.3 Weekly Progress Notes The SUD Counselor shall document attendance and progress of the program participant in the program (meets the requirements of the DOC).