Attachment 4_ServArea 1 Sample Task_Portfolios.pdf

Attachment 4

DERT Science, Translation, Analysis, and Research Support

Service Area 1: Portfolio Management, Analysis, and Translation

Sample Task Order

STATEMENT OF WORK

SCIENTIFIC CATEGORIZATION OF NIEHS-FUNDED GRANTS

1.0. INTRODUCTION. The contractor shall provide technical, logistical, and administrative support services to the NIEHS Division of Extramural Research and Training (DERT). During the period of performance, the contractor shall perform in accordance with the requirements of this task order and the basic IDIQ contract.

2.0. BACKGROUND AND OBJECTIVES. DERT has developed a system to capture environmental health-specific information from each NIEHS grant. These data are used by NIEHS staff to create summaries or visual displays of particular portfolio characteristics, such as related Strategic Plan goals, exposure characteristics, or health outcomes being studied. Using NIEHS-defined coding rules and procedures (see attached coding book), the contractor shall code funded grants.

3.0. TASKS. The Contractor shall provide the following deliverables under this task order:

The contractor shall facilitate the categorization of approximately 580 DERT-funded grants each year by capturing a variety of different attributes of the grants. Examples of attributes to be categorized include, but are not limited to, exposures, health outcomes, and life stage. As DERT covers such a wide range of environmental health science topics, further identification of specific attributes being conveyed in the grants cannot be provided at this time. All deliverables shall be provided in electronic format unless otherwise noted.

3.1. TECHNICAL DELIVERABLES. The contractor shall provide the following deliverables after each round of coding has concluded (hereinafter referred to as the coding end date):

• An updated categorization system, “Updated Grants Coding Database” (oracle database with an access front end), with attributes for all newly funded grants. Due within 5 days after coding end date and delivered to the task lead.

• An extracted flat Excel file of the entire coding system. Due within 5 days after coding end date and delivered to the task lead.

• A list of grants/codes that coders have questions on, to be provided on an as needed basis.

• Recommendations for coding changes, to be provided on an as needed basis.

Recommendations shall be based on the review and categorization of new grants and could include changes to the attributes, potential back coding, etc.

• In preparation of a debrief meeting, a summary document, which captures all changes made to the coding database since the previous round and recommendations for changes.

Due 3 days prior to debrief meeting.

• Debrief meeting - to be scheduled after coding round is complete to discuss any recommendations for changes to the database or procedure.

• A summary of high-level action items from each meeting conducted under this task. All meeting summaries and action items shall be delivered within 3 days of the meeting to the task lead and shall be accepted by the task lead.

3.2. ADDITIONAL GENERAL DELIVERABLES. The contractor shall provide the following deliverables as specified below:

• Monthly Reports/Invoice due by the 15th of each month: the monthly report will include a description of the time spent by contractor employees on tasks and subtasks for that month.

• Annual Reports due no later than 30 business days after the end of the task year: the report should include data to demonstrate quality of services provided.

• Final Report and presentation slides due no later than 30 days after the expiration of the task: The report shall include an executive summary and Presentation slides that summarize the highlights and accomplishments for the duration of the task.

• Project Management Plan due within 15 days of the start of the task: The contractor shall deliver a project management plan that includes, but is not limited to, a work breakdown structure, schedule, cost estimate, risk management plan, change management plan.

• A Standard Operating Procedure due within 30 days of the start of the task the task order, detailing the approach and process used when assigning attributes to grants.

• Transition Plan due no later than 60 days prior to the end of the task order to the Task Lead and COR. For further information regarding the transition plan, refer to main IDIQ Statement of Work.

4.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SOFTWARE AND TRAINING. See IDIQ SOW.

The Government shall provide an updated copy of NIEHS-defined coding rules and procedures.

5.0. PERSONNEL. Due to the nature of the work to be performed under this task order, the contractor shall provide staff with an in-depth understanding of the science funded by NIEHS.

5.1. KEY PERSONNEL. In addition to the key personnel named under the basic IDIQ contract, the following positions are considered essential to work performance under this task order and may only be replaced in accordance with the requirements of the basic IDIQ contract:

Position Name Project Manager To be named at award

6.0. TRAVEL. Travel is not authorized.

7.0. TASK ORDER TYPE. Firm fixed Price, base plus two (2) 12-month optional years

ADDENDUM

Service Area 1 – Sample Task Order

Additional Proposal Information

The following information is provided to assist offerors in developing a technical response and cost estimate for the task order.

Task Order Type:

The task order shall be proposed as a Firm Fixed Price (FFP) order and shall consist of one (1) base year + two (2) optional years for a total performance period of three (3) years. Assume a start date of April 1, 2020.

Uniform Cost Assumptions:

1) Labor – The Government's estimate for the work set forth in the task order SOW is 381 hours/year. The table below provides general guidance to assist offerors in understanding the level of effort anticipated for this Task. The number of hours is for informational purposes and is not meant to be restrictive. Offerors may submit a cost proposal using a different number of hours or labor mix than those provided here. The direct labor effort provided below is inclusive of subcontractor and consultant effort.

Deliverable Base Yr 1 Option Yr 2 Option Yr 3 Single categorized grant (based on 580 grants per year)

290 290 290

Extracted Excel File 6 6 6 Debrief Documents 6 6 6 Debrief meeting 6 6 6 Other Management Deliverables

73 73 73

TOTAL HOURS 381 381 381

2) Travel – Travel is not authorized.

Task Order Pricing:

Offerors shall present a total firm fixed price for each 12-month period of the task order. The price shall be inclusive of all requirements, reports, and deliverables required to meet the specifications of the Task Order. Pricing should include identification of labor categories, number of hours, materials, and any other direct costs incurred.

TECHNICAL SPECIFICATIONS

o App DB Type: Oracle 11g o App DB Name: EHSINP1

DERT_GRANTCODING schema o IMPORT Process: Grant data is exported from the QVR application within IMPAC II into excel and then imported into the Grant Coding schema.