SRG2 Pre-Bid Meeting Presentation_Final.pdf
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- Attached to
- Secondary Education Expansion for Development (SEED) Rural Group 2 Activity Federal contract opportunity
- Solicitation number
- 72061222R00005
About this file
This document outlines a request for proposal for the Secondary Education Expansion for Development Rural Group 2 Activity. USAID seeks to award up to four firm fixed price contracts to support the Government of Malawi in increasing access to secondary education. The contracts will be divided into four lots based on geographic areas, with two large lots of 19-20 schools each and two small lots of six schools each. Only Malawian firms are eligible to bid on the small lots. Offerors must indicate the number and groups of lots for which they are submitting proposals and demonstrate capacity to complete the work. Proposals are due by June 13th, with award announcements expected in October. Construction must be completed within 13 months of award and include a 12-month warranty period.
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Text version
6/7/2022
May 2022 SEED Rural Group 2 Pre-Bid Meeting 1
Secondary Education Expansion for Development (SEED) SEED Rural Group 2 Construction Services Solicitation
Pre-Bid Meeting
May 17, 2022
Rendering of SEED Rural classroom blocks
May 2022 SEED Rural Group 2 Pre-Bid Meeting 2
Agenda
• Arrival & Attendance
• Opening Remarks
• Introduction & Agenda
• Project Description
• Key Dates
• Solicitation Document
• Break
• Other Considerations
• Site Visit Details
• Q&A
• Increase access to secondary education
– SEED Rural Group 1 – 38 schools under construction
– SEED Rural Group 2 – 51 schools under this solicitation
May 2022 SEED Rural Group 2 Pre-Bid Meeting 3
Project Description
• 2 – Large Lots (19-20 sites in each Lot)
• 2 – Small Lots (6 sites in each Lot)
May 2022 SEED Rural Group 2 Pre-Bid Meeting 4
SEED Rural Group 2 : 51 sites
• 2 Classroom blocks
• 1 Science classroom block
• Student & teacher latrines
• 2 Teacher houses with latrines
• Admin space in classroom blocks
• Borehole
• Site work
• Sidewalks
• Access route
May 2022 SEED Rural Group 2 Pre-Bid Meeting 5
Typical SEED Rural School
May 2022 SEED Rural Group 2 Pre-Bid Meeting 6
Key Dates Activity Date (check RFP for specific times)
RFP release date May 9, 2022
Pre‐bid meeting May 17, 2022
Site visit May 17, 2022
Q&A – Questions due May 23, 2022
Responses to questions (uploaded to www.sam.gov ) o/a June 3, 2022
Proposal(s)/Bid(s) submission date June 13, 2022
Time‐frame for award announcement o/a October 9, 2022
May 2022 SEED Rural Group 2 Pre-Bid Meeting 7
Solicitation Document
• Full and open competition
• Solicitation document = Request for Proposal (RFP)
– Content: Sections B - M
• Sections B - K become part of the contract
• Sections L and M are for solicitation only
– Cover letter has instructions and key dates
• Possible amendments during solicitation process
May 2022 SEED Rural Group 2 Pre-Bid Meeting 8
Solicitation (RFP) Document
Section B – Supplies or Services and Price/Costs
• There could be up to 4 Lot Awards
• 2 - Large Lots (19-20 sites in each Lot)
• 2 - Small Lots (6 sites in each Lot)
• Contract Type: Firm Fixed Price
May 2022 SEED Rural Group 2 Pre-Bid Meeting 9
Solicitation (RFP) Document
Section C – Statement of Work
• Scope of Work
• Permits
• Environmental Requirements
May 2022 SEED Rural Group 2 Pre-Bid Meeting 10
Solicitation (RFP) Document
Section D – Branding & Marking
• Project signboards
May 2022 SEED Rural Group 2 Pre-Bid Meeting 11
Solicitation (RFP) Document
Section E – Inspection and Acceptance
• Location of work
• Inspection of work clauses
• Architect & Engineering Quality Assurance Oversight
• Warranty period
May 2022 SEED Rural Group 2 Pre-Bid Meeting 12
Solicitation (RFP) Document
Section F – Deliverables & Performance
• Period of performance
– 13 months mobilization and construction
– 12 months warranty period
• Administrative effort
• Submittals, RFIs, shop drawings
• Deliverables and reports
May 2022 SEED Rural Group 2 Pre-Bid Meeting 13
Solicitation (RFP) Document
Section G – Contract Administration Data
• COR
• Bonds
• Bank Guarantee
• Invoices and Payments
• Advance Payment
May 2022 SEED Rural Group 2 Pre-Bid Meeting 14
Solicitation (RFP) Document
Section H – Special Contract Requirement
• Key Personnel
– Project Manager
– Resident Engineer
– Quality Control Officer
May 2022 SEED Rural Group 2 Pre-Bid Meeting 15
Solicitation (RFP) Document
Section I – Contract Clauses
• Order of Precedence
• Clauses
• Business ethics and conduct
Section J – Attachments
• Site Locations
• Project Drawings
• Technical Specifications
• Bill of Quantities (Excel)
• EMMP Template
• MEPA ESMP
• Child Safeguarding Policy
• PM Plan Template
• Monthly Report Template
• Bank Guarantee Template
• Initial Environmental Examination (IEE)
May 2022 SEED Rural Group 2 Pre-Bid Meeting 16
Solicitation (RFP) Document
Section K –Representations, Certifications, and Other Statements of Bidders
• Trafficking in Persons Compliance
• Telecommunications
May 2022 SEED Rural Group 2 Pre-Bid Meeting 17
Solicitation (RFP) Document
Section L – Instructions to Offerors
• ‘Two envelope’ system
– Technical Proposal
– Price Proposal
• Page limits
• Proposal content
• Submitted electronically
May 2022 SEED Rural Group 2 Pre-Bid Meeting 18
Solicitation (RFP) Document
Section M – Evaluation Factors for Award
• Basis of Award: Best value
• Lowest price, technically acceptable
• Pass or Fail Evaluation
• Technical Evaluation
– Factor 1: Financial Capacity
– Factor 2: Management Plan
– Factor 3: Past Performance
May 2022 SEED Rural Group 2 Pre-Bid Meeting 19
Solicitation (RFP) Document
• Bidder select # of Lots interested in.
• Technical Proposal demonstrate plan, capacity, and capability to deliver # of Lots/sites
May 2022 SEED Rural Group 2 Pre-Bid Meeting 20
Technical Proposal Guidance
Factor 1 – Financial Capacity
• Annual turnover
• Access to credit
• Surety form / ability to obtain performance bond
May 2022 SEED Rural Group 2 Pre-Bid Meeting 21
Procurement Process – Technical Evaluation
Factor 2 – Management Plan
• Management Approach
• Organization
• Schedule
• Quality Management Plan
• Health, Safety, and Environment
May 2022 SEED Rural Group 2 Pre-Bid Meeting 22
Procurement Process – Technical Evaluation
Factor 2 – Management Plan (continued)
Key Personnel
• Requirements
• RE role vs QCO role
May 2022 SEED Rural Group 2 Pre-Bid Meeting 23
Procurement Process – Technical Evaluation
Factor 3 – Past Performance
• Template provided
• Relevant projects (3-5)
• References (client, supplier)
May 2022 SEED Rural Group 2 Pre-Bid Meeting 24
Procurement Process – Technical Evaluation
Section M – Evaluation Factors for Award
• Factor 4 Price Evaluation
• Bill of Quantities (Section J)
– Facility Package Price
– Site Package Price
– Total Price per Site and per Lot
May 2022 SEED Rural Group 2 Pre-Bid Meeting 25
Solicitation (RFP) Document
Factor 4
• BOQ and cost reasonableness
• Within engineer’s estimate range
• Lowest price
May 2022 SEED Rural Group 2 Pre-Bid Meeting 26
Procurement Process – Price Evaluation
May 2022 SEED Rural Group 2 Pre-Bid Meeting 27
Break
• 20 minutes
May 2022 SEED Rural Group 2 Pre-Bid Meeting 28
Other Considerations
• Tetra Tech’s role explained
• Access to capital/credit & materials on credit
• Lead times for imported material
• Cash advance & repayment plan / rapid repayment
May 2022 SEED Rural Group 2 Pre-Bid Meeting 29
Non-Standard Details
Steel framed roofing with clerestory Insulated ceilings Reinforced walls Integrated floor slab & foundation
May 2022 SEED Rural Group 2 Pre-Bid Meeting 30
Joint Ventures
• JVs legal and financial arrangement must be part of the bid submission. Specific USAID requirements are laid out in Section L.5
• Technical proposal must clearly describe JV arrangement and role/responsibilities of the ‘co-venturers’ or parties.
• Submission of financial capacity must consider both firms.
• NCIC registration of the JV is required.
May 2022 SEED Rural Group 2 Pre-Bid Meeting 31
NCIC Registration
• NCIC registration in the Unlimited Category is required prior to award.
• NCIC registration of a JV is a prerequisite.
• Evidence of ability to obtain Unlimited Category registration by the time of the award is required with bid submission, if not currently held.
May 2022 SEED Rural Group 2 Pre-Bid Meeting 32
Site Visits
• Meet at Khotekhote site in Salima at 1400
• Site meeting ends at 15.30
• Directions provided with a map and the coordinates
• Emergency contact if lost: [removed]
• 4 x 4 high clearance vehicle required.
• Prospective bidders are strongly encouraged to attend
• Speed/safety through communities
May 2022 SEED Rural Group 2 Pre-Bid Meeting 33
May 2022 SEED Rural Group 2 Pre-Bid Meeting 34
Q&A
May 2022 SEED Rural Group 2 Pre-Bid Meeting 35
Important Link
• www.sam.gov
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