70T04018R9CAP1094_-_RFP_-_Amendment_1_-_Tracked_Changes_pages.pdf

RFP: 70T04018R9CAP1094

High Throughput Stand Alone (HTSA) Recapitalization

STATEMENT OF WORK

GENERAL INFORMATION

The Transportation Security Administration (TSA) is charged with the mission of protecting the nation’s transportation systems to ensure freedom of movement for people and commerce. The mission of TSA’s Acquisition Program Management (APM) is to deliver innovative, mission-driven capabilities required by the frontline to safeguard America’s transportation system.

TSA uses security-related technologies to help secure approximately 1.8 million passengers, 1.2 million checked bags on 25,000 flights at roughly 440 federally regulated airports every day. APM provides security-related technology solutions for checked baggage screening through the Passenger Screening Program (PSP) and Electronic Baggage Screening Program (EBSP). The focus of this requirement is on the EBSP technologies, specifically the Explosives Detection Systems (EDS), to help ensure that TSA screens 100 percent of checked baggage for explosives, as mandated by law.

1.1.1 Objectives

The objective of the purchase and installation requirement for the TSA is to purchase Certified and Qualified Reduced Size Explosive Detection Systems (hereafter referred to as RSEDS) that meet the requirements as stated in the Procurement Specification for Checked Baggage Screening Technology Reduced Size Explosives Detection System version 3.2. Oversight and authorization for equipment delivery shall be provided by TSA.

1.1.2 Overview of Services

TSA has a requirement for the purchase and installation of RSEDS. This Statement of Work (SOW) defines the requirements for Purchase and Installation of Qualified Stand Alone (non-integrated) RSEDS, along with the installation, and warranty of those systems and peripheral/ancillary equipment.

The Contractor shall provide a base quantity of thirty-four (34) RSEDS units and associated peripherals, with an option to provide up to an additional twenty-five (25) RSEDS units and associated peripherals. Contractor shall provide its RSEDS to include all engineering change proposals (ECPs) that have been approved as of 07/20/2018. If an ECP is approved after award of this contract, TSA will make a determination whether a modification to the contract to reflect the result of the ECP is necessary.

Documents created for Security Technology Support Services (STSS) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts such as the Program Management Plan, Risk Management Plan, Security Program Plan, and Facility Security Certificate may be applicable to activities under this contract, but shall not be duplicated and/or reimbursed under this contract as well.

Oversight for services shall be provided by the TSA. Exclusive of System Integrator (SI) activities, the Contractor shall provide services for the installation, integration, networking and testing. In addition, as a part of this contract, the contractor shall provide all ancillary materials required for performance of this contract.

The System Integrator is responsible for:

Communicating with TSA, Riggers, and the Contractor regarding the schedule for installation , integration, networking, and testing of the EDS and ancillary equipment.

This will include (but is not limited to) coordinating the arrival of equipment at the facility, storage of equipment as needed, as well as verifying readiness of the airport for installation.

The system integrator will be responsible for identifying and confirming with the Airport Authority the conveyor line centerline and the final acceptance of the EDS position upon the conclusion of rigging and EDS placement. Additional efforts to move the EDS, if located by others, may require a change order to disassemble relocate and reassemble EDS to the new centerline.

The SI does not have the authority to make changes to scope, price, schedule, or terms and conditions of this SOW. In addition, the SI does not have the authority to sign contractual documents, order changes, modify contract terms, or create any commitment or liability on the part of the Government.

Airport Authority

The Airport Authority is responsible for:

Architectural and Engineering designs of the anticipated Baggage Handling System

(BHS)

All construction efforts and coordination for necessary infrastructure to support the EDS components.

Any airport infrastructure modifications necessary to allow the movement and placement of EDS equipment within the airport.

Providing services to remove and replace any walls, windows, glass, doors, or other physical barriers in support of rigging activities

Providing the rigging egress path.

Performing structural analysis for floor loading requirements.

Rescheduling or prohibiting other trades or vendors to work in the affected areas while the EDS equipment is being delivered.

Power Requirements: Infrastructure power terminations to the EDS will be performed by the Airport Authority. The Airport Authority will be responsible for providing all infrastructure power requirements. If applicable, the Airport Authority will design and install all power requirements to terminal locations within any resolution area and at EDS locations.

1.1.5 Applicable Documents

ALL specifications, handbooks, orders, standards, and drawings identified in the List of Applicable Documents (See Attachment A) form a part of this SOW and are applicable to the extent specified herein. The latest version of these documents as of the contract date shall apply, unless a specific date for the document is specified below.

List (QPL). The PBL for this effort will be based upon the most recent approved configuration prior award of this contract.

Configuration Identification (CI)

The CI identification shall be included in a Master Configuration Item List (MCIL) separately maintained under the STSS Contract. All system CIs and top level hardware and software CIs shall be uniquely identified.

Reduced Size Explosive Detection System (RSEDS) Equipment

TSA intends to deploy these systems immediately with intended lifespan of a minimum of fifteen (15) years of operational service. However, the TSA mission is ever evolving. TSA desires adaptable, flexible, and executable solutions that not only address current known threats but evolving threats as well. This could include, but is not limited to: variable threat weights, additional threats baring from both conventional explosives and homemade explosives compositions, and/or inclusion of any items of particular interest. The Contractor shall provide RSEDS equipment which represents a technology that meets, or exceeds TSA’s current required system capability, and can meet future desired capabilities with minimal impact to current system design architecture.

Reduced Size Explosive Detection System

2.3.1 RSEDS Scanner General Information

The Contractor shall provide a fully functional, qualified Explosives Detection System (EDS), including all the hardware and software required to verify EDS compliance requirements as stated in:

o Procurement Specification for Checked Baggage Screening Technology Reduced Size

Explosives Detection System.

o As defined in the Planning Guidelines and Design Standards for Checked Baggage

Inspection Systems (PGDS).

o In accordance with the most current TSA approved production baseline (PBL) as documented in the TSA Master Configuration Items List (MCIL) in effect at the time of deployment.

The Contractor shall be responsible for all labor, materials, equipment, and support services needed to manufacture, assemble, power up, configure and test the EDS and ancillary equipment and the requisite networks into the required operational condition. This includes but is not limited to any system component, software, or conveyor entrance and exit input and output modules, local control consoles to meet the end-state required configuration.

The Contractor shall maximize the use of COTS hardware and software to meet the Contract requirements. The use of commercial items does not exempt the Contractor from complying with the SOW requirements. The Contractor shall ensure that all hardware, software, and documentation required for the operation and support of the EDS are provided as part of the supplies and services stated herein.

The Contractor shall maintain an Installation Manual that describes the necessary instructions and requirements for the installation, setup, and configuration of the EDS. The Installation Manual shall include any special instructions or requirements such as orientation, environmental requirements, power connectivity, maintenance access, and all site planning guidelines that would impact installation, operational, and/or maintenance capabilities.

The Contractor shall maintain an Integration Manual to include, but not be limited to, special instructions or requirements for the Baggage Handling System (BHS) and interface programming;

SVS and barcode scanner implementation; discrete signals; dieback operations; timing requirements;

bag Identification (ID) formats; and any other information or data required to describe installation, operational, and/or maintenance capabilities. The Contractor shall develop all integration documentation and specifications in accordance with the requirements outlined in the Checked Baggage Inspection System (CBIS) Interface Requirements Document. The Contractor shall use The Planning Guidelines and Design Standards for Airport Checked Baggage Inspection Systems (PGDS) as guidance and a reference in developing the BHS to EDS interface specifications.

The Contractor shall maintain an Operator Manual that describes all functions for the operation of the EDS systems. The Operator Manual shall include detailed instructions on how to execute each function. The Operator Manual shall include any troubleshooting guidance necessary or appropriate to resolve errors; not requiring corrective maintenance by qualified technicians. The Operator Manual shall identify and provide the procedures for all Level 1 Preventive Maintenance and Level 1 Corrective Maintenance activities as defined in Section 3.6.52.5.5 and 2.5.63.6.6 of this SOW and applicable sections of Integrated Logistics Support Contracts that meet these requirements. The Operator Manual shall describe any operations of the Contractor's network management, remote monitoring and control system functions, and procedures

The RSEDS Scanner unit consists of the components listed in the following table:

Component Name QTY Scanner 1 Conveyor – Entrance (Incline or Flat – determined by site) 1

Conveyor – Exit (Flat) 1 Operational Test Kit 1 EDS Installation Manual (digital copy) 1 EDS Operation Manual (digital copy) 1 EDS Integration Manual (digital copy) 1 Original Equipment Manufacturer (OEM) Maintenance Manual 1

Factory Acceptance Test (FAT) Plan

The Contractor shall prepare and submit a FAT Plan that describes methods for testing, evaluating, and accepting the EDSs at the Contractor facility prior to shipment. The FAT Plan shall define the range of tests, system initialization requirements, input data, expected output, and the criteria for evaluating test results. The Contractor shall identify schedules and all test and evaluation resources required, including personnel, equipment, and facility. The Contractor shall

Pre-Planning and Third Party Coordination

2.4.1.1.8.1 The Contractor shall coordinate with COR, Rigger, and SI regarding equipment rigging and shipping logistics. The Contractor shall coordinate the work schedule with the SI, Airport Authority and/or the local TSA. The SI shall contact the Airport Authority POC 72 hours prior to delivery/pick up to determine delivery/pick up location and to avoid impacting airport, airline, or local TSA operations. The SI and/or Contractor must schedule and coordinate delivery/pick up in advance of delivery/pick date.

2.4.1.1.8.2 The Contractor shall witness rigging and uncrating activities as needed, whether or not contracted for and supervised by others, in order to ensure that Contractor standard practices and specifications are implemented

2.4.2 Pre-Installation Support (Site Surveys)

The Contractor shall conduct up to one (1) site survey per site for the purpose of providing infrastructure recommendations and specifications to assist with the EDS Installation.

When directed by the Government, the Contractor shall conduct a site survey and prepare or submit a Site Assessment and Survey Report (SSR) for the site. The Contractor shall coordinate with the Government concerning access to the EDS installation site prior to performing the required site surveys or as directed and approved by the Government. Depending upon the extent of the Site Assessment and Survey required by the Government, the SSR may consider special service requirements for modifications to electrical power, environmental control, communication services, floor loading, equipment handling, and access clearance requirements.

The Contractor shall consult with the appropriate airline and airport representatives to determine any special operational or facility considerations including existing or planned terminal modification or construction that must be accommodated. The SSR shall describe the site modification requirements, site-specific EDS equipment requirements, and any site-specific deficiencies that must be addressed in order for the equipment provided by the Contractor to be installed and made operational. The Contractor shall take into account, in preparing the SSR, the BHS an construction or design efforts that are being undertaken by the airport and how the requirements and deficiencies identified in the SSR can be addressed by the airport’s BHS design efforts.

The Contractor shall submit the SSR in accordance with the Site Assessment and Survey Report

CDRL.

2.4.3 RSEDS Equipment Installation

The Contractor shall be responsible, exclusive of System Integrator activities, for all labor, materials, equipment, travel, and support services needed to assemble, power up, configure, and install the RSEDS unit into the required operational condition. This includes any system component, software, or conveyor entrance and exit configuration needed to meet the end-state required configuration. Installation and testing of the equipment shall minimize, to the extent possible, disruption or interference with airline or airport operations. The Contractor shall work in conjunction with the System Integrator (Refer to Section 1.1.4.2 System Integrator). The Contractor shall, at a minimum participate in, and at times schedule, the installation activities prior to installation with the sites to minimize the impact on day-to-day operations at the sites and their related systems. Any disruptions or interference with airline or airport operations, resulting from the equipment assembly, power up, configuration, and installation activities that cannot be avoided shall be closely coordinated with and approved in advance by the affected parties prior to commencement of such activities. The Contractor shall perform work at night, weekends, or other varied nonoperational hours when required.

The Contractor shall conduct a SAT at every installation site location for each installed EDS, in accordance with the Government approved SAT Plan and Procedures. The SAT will confirm that the EDS is properly set up, operationally configured, and remains in compliance with contractual requirements. The SAT will be witnessed by Government and/or Government designated contracted representative(s). All equipment is subject to Government approval for each installation site configuration.

Site Acceptance Test Plan

The Contractor shall prepare a SAT Plan that describes methods for testing, evaluating, and accepting the EDS at each site. The Contractor's SAT Plan shall define the range of tests, system initialization requirements, input data, expected output, and the criteria for evaluating test results.

The Contractor shall identify all Test and Evaluation (T&E) resources required, including personnel, and equipment. The Contractor shall identify all mitigation plans and procedures in the case of failed testing events.

The Contractor shall deliver the EDS SAT Plan in accordance with the SAT Plan CDRL.

Site Acceptance Test Procedures and Reports

The Contractor shall prepare SAT Procedures that detail the step-by-step test process to be conducted during each SAT. As a minimum, a separate SAT Procedure shall be prepared and submitted for the EDS. The Contractor shall ensure that the test procedures indicate traceable paths to the approved Contractor VRTM. The Contractor shall prepare a SAT Report and QLR at the conclusion of each test. These deliverables shall be provided in accordance with the Site Acceptance Test Procedures, Site Acceptance Test Report, and Quick Look Report CDRLS.

If the Government has required services requiring permits, companies with special qualifications and licenses, etc., the Contractor shall provide such requirement. All equipment is subject to Government approval for each installation site configuration.

2.4.4 Operational Run-In Support (30-Day Run-in)

The Contractor shall support the Government’s operational run-in of live checked baggage for each installation, which will be determined by the Government or designated contracted representative upon satisfactory completion of the ISAT, or conditional acceptance of the ISAT (meaning minor issues with the BHS remain, but are not significant enough to deem the ISAT failed and must be retested). Satisfactory or conditional completion are is determined by the Government approved Independent Verification and Validation (IV&V) representative. The Contractor shall provide Field Data Recording System (FDRS) data in Comma Separated Value (CSV) format or Microsoft Excel as requested on a daily basis for the duration of the operational run-in. Summary reports may be requested by the Government in addition to the FDRS data. The Equipment Summary Reports, Bag Summary Reports, and System Event Reports are used to support evaluation of a predetermined 30-day operational run-in period.

NOTE: This CLIN shall include a 7-day delay period wherein the 30-day run in review is temporarily stopped and restarted within a few days.

2.4.5 Training

The Contractor shall provide various training services that will include all labor, material, and ODCs.

These tasks may include, but may not be limited to provision of training materials, course development, delivery of training at designated sites, or training evaluation activities for any EDS or system component under configuration management.

The Contractor shall conduct training classes with up to ten (10) operators in each class for this airport in accordance with a Government approved training program for each EDS. These operators will be selected from current screener population, if possible. The Contractor shall ensure that this training is targeted to match the skill level, qualifications, and capacity of current X-ray imaging and CT scan operators and supervisors performing similar baggage inspection. The Government will witness the initial training class.

The Contractor shall provide and utilize the EDS Training Materials referenced in Addendum C - CDRLs List while conducting training.

Equipment Warranty/ Extended Warranty, including Maintenance and Logistics Support

Services

2.5.1 Equipment under Warranty and Extended Warranty

The Contractor shall provide a two-year on-site warranty (parts, labor, and travel included) beginning upon SATISFACTORY completion of the SAT for RSEDS Scanners (See CLIN 0001) This warranty shall be separately priced from the RSEDS Scanner.

The Contractor shall provide a two-year on-site warranty (parts, labor, and travel included), beginning upon SATISFACTORY installation for all other Equipment (See CLINs 0002-0008) This warranty shall be included in the CLIN price.

The Contractor shall provide a two-year Extended Warranty (parts, labor, and travel included) beginning upon exercise of the Extended Warranty Option AND Expiration of the initial warranty for RSEDS (inclusive of all peripheral equipment).

The Contractor shall perform all Preventive and Corrective Maintenance as detailed below for all equipment throughout the duration of the warranty terms, as applicable.

• Includes the entire inventory of fielded TSE maintained under this Contract and which will be the basis for computation of performance metrics;

• Uniquely identifies each TSE by model, serial number; and barcode number

• Includes information on all accumulating Preventive Maintenance (PM), Corrective

Maintenance (CM) actions (including warranty if applicable); and Radiation Surveys.

• Includes PM start time (at the machine) and stop time (when the Field Service Technician (FST) is finished) for every unit so TSA can monitor the average PM duration time;

• Includes Reliability, Maintainability, Availability (RMA) metrics data (high and low level) and provides the full maintenance and performance history;

• Reflects all time values reported in local airport location time;

• Provides Government access and data rights to all data collected

• Provides designated Government personnel live ‘read-only’ access to a database enabling them to query maintenance actions on work order tickets

• Ensures Failure Mode Identifier (FMI) codes are in a standard format and used in a consistent manner

• Allows the Government to download data in an excel spreadsheet meeting the requirements of

Section 2.5.4.2, Document Submission and Compliance

• Includes parts replaced data

Logistics Support Service Level Requirements

The Contractor shall provide Logistics Support services for fielded TSE and Network EDS (servers, software and hardware components) to meet the following Operational Availability Service Level Agreement (SLA) requirements:

Values Operational Availability During Airport Operating Hours

Service Level Agreement

Required Ao[TSA1]

Airport Level SLA1 98% Machine Level SLA2 86% Multiplex Network Server EDS Level SLA3 99..3%

The Contractor shall include only installed units that are expected to be operational in its calculations of Ao.

• Ao - The percentage of time, during operational hours, that a security equipment technology is available to perform its required mission. (Uptime/Total Operational Time)

• Uptime - The period of time a system is available to perform its required mission during operational hours. The natural cycle of uptime occurs during operational hours.

• Total Operational Time - Period of time within 24-hour day that an airport is operational.

Document Submissions

Data items referenced by their Contract Data Requirements List (CDRL) titles shall be performed in accordance with the CDRL of the same name (Reference Attachment 1). All data deliverables are to be prepared or updated and delivered in accordance with the corresponding CDRL items specified in this PWS.

determinations and findings.) The Contracting Officer may delegate the receipt of this information to the respective Contracting Officer Representative (COR). In order to ensure protection of this information, the password for the password protected spreadsheet shall be sent to the Contracting Officer (or delegated COR) in a separate email, at the same time. If multiple non-federal visitors from one company require access to TSA Headquarters facilities, that company should submit a single complete spreadsheet. A DHS/TSA employee shall be responsible for both inputting the information into the Visitor Request Form and actual escorting the visitor(s) at all times. The submitted emails shall then be deleted by TSA.

2. Foreign National Visitors. Foreign Nationals visiting TSA facilities in the U.S. and its territories will need to submit additional information to screening purposes, specifically:

• Date of Birth

• Gender

• Country of Citizenship

• Country of Birth

• Passport Number and Expiration Date

• Position/Title

The required information shall be provided in a password protected Microsoft Excel spreadsheet emailed to the Contracting Officer at least seven (7) full business days prior to the visit date. The Contracting Officer may delegate the receipt of this information to the respective Contracting Officer Representative (COR). In order to ensure protection of this information, the password for the password protected spreadsheet shall be sent to the Contracting Officer (or delegated COR) in a separate email, at the same time. If multiple Foreign National visitors from one company require access to TSA Headquarters facilities, that company should submit a single complete spreadsheet. A DHS/TSA employee shall be responsible for both inputting the information into the Visitor Request Form and actual escorting the visitor(s) at all times. The submitted emails shall then be deleted by TSA.

(End of term)

5200.204.006 PERFORMANCE BY FOREIGN NATIONAL CONTRACTOR EMPLOYEES

(MAY 2017)

Notwithstanding the requirements in HSAR 3052.204-71, Contractor Employee Access, contractors who propose to have contract work performed by contractor employees who are not United States Citizens or Lawful Permanent Residents and who will have access to sensitive by unclassified information in performance of their job shall be required to submit biographical information (e.g. name, date of birth, passport information, etc.) for vetting purposes.

The required vetting must occur both prior to the start of the contract, and annually thereafter. As such, the contractor must submit the necessary biographical information no later than ninety (90) days prior the start of the contract and prior to the end of the contract’s annual performance period. In the event such Contractor employees are no longer utilized for performance under the contract, the Contractor shall notify the Contracting Officer and Contracting Officer Representative (COR) by xx daywithin 2 days and begin the replacement of personnel and vetting. The re-vetting of all said current personnel shall remain on the above annual schedule. Please note that this requirement under this contract’s Key Personnel clause(s) for

f. Past Performance Ratings per FAR 42.15. The Government may consider any contractor failure to abide by the terms of this notice and apply such to any past performance rating that may otherwise be issued for this specific contract per FAR 42.15.

(End of provision)

L. 5200.225.001 NOTICE TO OFFERORS CONCERNING TRADE AGREEMENTS TERMS

APPLICABILITY TO THE TRANSPORTATION SECURITY ADMINISTRATION (DEC 2015)

With respect to the following Federal Acquisition Regulation (FAR) provisions and clauses listed directly below:

FAR 52.225-1 “Buy American Act—Supplies,” FAR 52.225-2 “Buy American Act-Certificate,” FAR 52.225-5 “Trade Agreements,” FAR 52.225-6 “Trade Agreements Certificate,” FAR 52.225-9 “Buy American Act—Construction Materials,” FAR 52.225-10 “Notice of Buy American Act Requirement-Construction Materials,” FAR 52.225-11 “Buy American Act—Construction Materials under Trade Agreements,” and FAR 52.225-12, “Notice of Buy American Act Requirement—Construction Materials under Trade Agreements”

Offerors are hereby notified that the TSA is subject to the World Trade Organization Government Procurement Agreement and the countries it includes as presently defined in FAR 25.003. Otherwise, the only other trade agreements that presently cover the TSA are the North American Free Trade Agreement and the U.S.-Chile Free Trade Agreement. Offerors must analyze their intended proposals and provide information in response to the required provisions accordingly.

The European Union participation is as defined at http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

(End of provision)

L. 5200.233.001 AVAILABILITY OF INTERNAL APPEAL PROCESS PER FAR 33.103 (JUNE

2017)

In the event of receipt of the Contracting Officer’s final decision of an agency-level protest in accordance with Federal Acquisition Regulation 33.103, the offeror is hereby advised that an appeal process is available from within the agency. The Assistant Administrator of Contracting and Procurement in the Transportation Security Administration is the independent appeal authority. All appeals must be submitted in writing and signed by a company official who is authorized to commit the company and contain the same elements required in FAR 33.103(d) as well as an explanation of the Contracting Officer’s decision (and copy of such decision). Appeals must be sent either in writing or via email to Transportation Security Administration, ATTN: APPEAL OF AGENCY PROTEST, Contracting and Procurement, 601 S. 12th Street, Arlington, VA 20598-6025, or via email to TSAProcurementPolicy@tsa.dhs.gov. The subject line for the email should clearly indicate “APPEAL OF

AGENCY PROTEST”.

(End of provision) http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

1.1.5 Applicable Documents