Questions and Answers.pdf
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- Attached to
- El Paso Janitorial and Grounds Services
- Solicitation number
- 70B03C20R00000037
About this file
This document contains questions and answers regarding a solicitation for janitorial and grounds services at multiple locations in El Paso, Texas. The services required include cleaning of detainee areas, common areas, and grounds at each site based on a provided task frequency chart. Trash removal is required but containers do not need to be provided. Bio-based and recycled products must be utilized. Some locations have union presence. Pricing should be broken down monthly per site based on staffing levels required to fulfill the tasks. The submission deadline has passed and proposals are due by email only to the specified address by the date indicated in the solicitation. The period of performance is one base year with four option years.
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QUESTIONS and ANSWERS
1. Please provide Incumbent information and total contract value This is a new scope of work.
2. Please provide name of Subcontractor/Company provide trash removal/disposal service.
None.
3 Please provide Trash container sizes for all Trash removal.
No dumpsters are required to be provided in the contract. The contractor is required to remove all trash from the specific sites (see additional chart). If a contractor wants to provide a dumpster it is the contractor’s responsibility to service and empty.
4 Please confirm sites that require Custodial ONLY See attachment A, Task and Frequency chart.
5 Provide a list of current Bio Based products and recovered materials.
It is the contractor’s responsibility to provide the list of bio based products that will be utilized on the contract.
7 Is there a union currently in place?
There is a Union at the following locations: Clint, and Santa Teresa. Ft. Hancock. Is in the stages of drafting their collective bargaining agreement.
8 Please provide the current staffing levels.
This is a new scope of work.
9 Please confirm Solicitation Number and PR # listed in SOW.
Solicitation is 70B03C20R00000037, PR is 20115052
10 Which number should we reference in proposal Solicitation Number or PR #?
Solicitation # 70B03C20R00000037
11 Please confirm the deadline to submit questions.
Deadline has passed, August 10th at 9:00am CST.
12 Please confirm proposal submission. Via email as stated on SF33 and Hardcopy as stated in the RFP?
Submit one proposal via email to severino.sarabia@cbp.dhs.gov.
13 IF hard copy submission, please confirm the # of copies and mailing address.
N/A
14 Please confirm if there is any restrictions to page limit, font, page numbering and/or tabs.
N/A
15 Please confirm the Period of Performance. SoW and RFP section E.2 provide two different time frames Period of performance is from 9/30/2020 through 9/29/2021, with four 12-month options.
16 Please provide Facility Location List Attachment B as separate attachment in excel format preferably.
Attachment B is provided as is.
mailto:severino.sarabia@cbp.dhs.gov
17 Please provide BE/BU for all locations.
Will be provided upon award.
18 Please confirm the TOTAL # of BEs and BUs required under this contract.
See additional attachment.
19 Please confirm if the PRICE breakdown listed in the RFP section 3 on page 43/46 is to be included in the technical proposal?
Yes, please provide a price breakdown per month on services to be provided based on the SOW and task frequency chart.
20 Is this solicitation a combination of contract 70B02C19C00000133 and HSBP1017C00125?
This solicitation is for the SOW and task and frequency chart provided.
21 Is there a designated area to clean dirty mats?
Each site will have an area to clean mats.
22 Are Janitors responsible for linens where bed are occupied?
This contract does not include laundry service.
23 per SOW contractor shall not dispose bulbs in dumpster, who will provide container for burned bulbs and are those containers at each location?
Contractor can use the box the bulbs/tubes came into for turning in to COR once full.
24 Is there an approx. sq ft of paved parking lot for all areas?
No.
25 Attachment 2 Task Frequency Chart shows schedules and shifts per location. Are these the required shifts and hours required at each location? Can contractor propose and deviate from schedule?
Requirements are provided in SOW. It is up to the contractor to provide a cost based on the number of employees the contractor would need to clean the facility.
26. Can you clarify the price/bid schedule on page 4. shows item # 10, 20, and 30 with abbreviations , each have a QTY of 1 , UNIT = EACH , What are we pricing for each item #? which locations or services fall under each item #? what is unit price , monthly? yearly? what falls under EXT. PRICE ?
Provide a price breakdown per month on services to be provided based on the SOW and task frequency chart.
27. is this the correct price/bid sheet…oesn't explain what to price for item 10 , item 20, and item 30 ? can you please clarify Vendor shall provide their own monthly price breakdown using the task frequency chart as a guide. The
28. Is Proposal only due by email? With 1 original and 1 copy submitted to your email?
Email only one proposal to severino.sarabia@cbp.dhs.gov
29. On page 41 of 46 proposal instructions – section (1) – a : three (3) originally executed copies of SF 33 Did you want 3 originally executed copies in each copy? : 1 (original Proposal) w/ 3 executed copies of SF 33 ?
and 1 (copy proposal) w/ 3 executed copies of SF 33?
mailto:severino.sarabia@cbp.dhs.gov
Email only one proposal to severinos.sarabia@cbp.dhs.gov.
30. Who is the current incumbent company? What is the current contract price?
This is a new scope of work.
31. Does the current incumbent use subcontractors for grounds maintenance? Is so what company do they use?
No.
32. Does each shift only require 1 worker? and does each shift for each area (detainee, common area, porter, ground) require a separate employee ?
Requirements are provided in SOW. It is up to the contractor to provide a cost based on the number of employees the contractor would need to clean the facility.
33. How many cleaners are working each shift for each location currently?
Requirements are provided in SOW. It is up to the contractor to provide a cost based on the number of employees the contractor would need to clean the facility.
34. Can you provide Square Footage breakdown for each location? SF for Detainee area for each location? SF for common areas? SF for grounds area, SF of types of floors? SF of carpet?
On page 47 of SOW. Do not have carpet, tile on square footage.
35. Will first right of refusal be offered to current workers on each site location?
FAR 52.207-3 will be incorporated into the RFP.
36. The SOW mentioned that CONTRACTOR must supply paper goods, such as toilet paper and paper towels, ladies feminine hygiene bags, but didn't see anything about trash liners? Who supplies those, us or GOV'T ? What does GOV't supply, and and what do we have to supply?
Contractor provides all expendables. Government does not provide supplies mailto:severinos.sarabia@cbp.dhs.gov
File details come from the government source that posted it. Updated .