7. FARM Il Attachment 8 Section L.pdf

FA9101-21-R-0001

Attachment 8

SECTION L

INSTRUCTIONS TO OFFERORS

9 April 2021

DRAFT

FARM II

Attachment 8

DRAFT SECTION L

INSTRUCTIONS TO OFFERORS (ITO)

L-1.0. GENERAL INSTRUCTIONS TO OFFERORS

L-1.1. The proposal instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all contractual requirements. Attachment 9, Section M details how proposals will be evaluated.

Offerors are expected to comply with all requirements of the Request for Proposal (RFP).

L-1.2. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the offeror consents and agrees to all solicitation requirements and identified constraints. Non-conformance with the instructions provided may result in an unfavorable evaluation, or rejection of an offeror’s proposal, rendering it ineligible for award.

L-1.3. The Procuring Contracting Officer (PCO), Mr. Robert Greene, is the sole point of contact for this acquisition. Address any questions or concerns you may have to the PCO at aedc.sso@us.af.mil.

L-1.4. Organizational Conflict of Interest (OCI)

This acquisition may create actual or potential conflicts of interest for offerors, teaming partners, and/or prospective subcontractors. In assessing and addressing conflicts of interest, the Government will follow the guidance in the Federal Acquisition Regulation (FAR) Subpart 9.5.

Offerors are responsible for ensuring that both it and its proposed subcontractors are not restricted from participating in the Facilities Acquisition for Restoration and Modernization (FARM) II due to an OCI.

An offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected and relieves the Government of any further responsibility to resolve OCI issues. See FAR Subpart 9.504(e). Notices to offerors of OCI and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

The offeror must submit a Mitigation Plan that addresses all conflicts in adequate detail for the PCO to determine whether an OCI exists or has been mitigated. The plan should reflect the results of the Advisory Multi-Step Process, updated with any relevant changes to the offeror’s and each team member’s or team member affiliate’s particular circumstances. If an offeror determines that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its plan. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section and explain how the prime is in full compliance with the FARM II OCI provisions (see AFFARS 5352.209-9000, Organizational Conflict of Interest (Oct 2019) - Alternate IV (Oct 2019)). As part of its Mitigation Plan, the offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. The plan shall also address other OCI resolution and mitigation measures to include the divestment of business units. The OCI Mitigation Plan will be reviewed in conjunction with the PCO’s Responsibility Determination prior to award. The OCI Mitigation Plan shall be included in Volume I, Contract Documentation.

L-2.0. SOURCE SELECTION METHODOLOGY

L-2.1. Competitive, Best Value Source Selection

The Government intends to award a Multiple Award Construction Indefinite-Delivery Indefinite- Quantity contract with a minimum of two and target of four contracts. The basic contracts will consist of firm-fixed-price (FFP) Contract Line Item Numbers (CLINs). The basic contracts will have a five-year period of performance.

L-2.1.1. Offerors Best Terms

The Government may award without discussions but reserves the right to enter into discussions.

Therefore, the offeror’s initial proposal shall contain the offeror’s best terms for Technical, Past Performance, Price, and Small Business. If the Government contemplates award without discussions, the offerors may be given the opportunity in accordance with (IAW) FAR 15.306 to clarify certain aspects of its proposal (e.g., the relevance of an offeror’s past performance information (PPI) and adverse PPI to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

L-2.1.2. Competitive Range

If discussions are to be conducted, the PCO will establish a competitive range (as set forth in FAR 15.306(c)) based on the ratings of each proposal against all evaluation criteria. If the PCO determines that an offeror’s proposal should not be included in the competitive range, the proposal will be eliminated from consideration for award and written notice of the decision will be provided to the unsuccessful offeror IAW FAR 15.503.

If the PCO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the PCO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L-2.1.3. Final Proposal Revisions (FPRs)

If discussions are deemed necessary with offerors, upon completion of those discussions, the PCO will request that the offeror provide a FPR. Revisions to any volume(s) shall be submitted by providing two hard copies, one “clean” copy, and one “track changes.” Matching DVD/CD copies shall also be submitted.

The offeror is advised that any changes to the proposal in the FPR shall be fully addressed and/or explained and reflected in the proposed price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date and time for submission of the FPR.

When FPRs are requested, any revisions or non-compliance with contract terms and conditions submitted in the FPR may not be subject to further discussions and may render the offer unacceptable for the Government. This provision is not intended to restrict the offeror’s opportunity to revise its proposal. Rather, it is intended to preclude any misunderstandings by the Government that could result if new or revised terms and conditions submitted in the FPR have not been fully disclosed, discussed, and understood during discussions. Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

L-2.1.4. Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make a request IAW the requirements of FAR 15.505 or 15.506, as applicable.

L-2.1.5. Discrepancies

If an offeror believes that the requirements in these instructions contains errors, omissions, ambiguities, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale (no later than five business days after release this solicitation), as well as the remedies the offeror is asking the PCO to consider as related to the omission or error.

L-2.1.6 Evaluation Notices (ENs)

The Government may need to conduct written exchanges with offerors which will be in the form of an EN. Page format and limitations will be placed on responses to ENs in the event they are issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L-2.1.7. Request for Proposal (RFP) Revisions/Amendments

The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available on www.beta.SAM.gov using Standard Form (SF) 30.

If such amendments require material changes, the proposal due date may be extended at the discretion of the PCO and by enough days to enable an offeror to revise its proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The offeror shall provide acknowledgement in Block 15B of the SF30 of all solicitation amendments issued by the Government.

L-2.1.8. Electronic Reference Documents

All referenced documents for this solicitation are available on the System for Award Management (SAM) website at www.beta.SAM.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

In addition, a competition library was established on the AEDC public website, www.arnold.af.mil/FARMII, where unclassified information is available to potential offerors.

L-2.1.9. Communications

Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Conrolled Unclassified Information and Source Selection Information – See FAR 2.101 and 3.104” in the Subject line. Otherwise, source selection information will be transmitted via other means as appropriate. The Government may use the DoD Safe Access File Exchange (SAFE), https://safe.apps.mil/, to transmit/receive source selection information.

L-2.2. PROPOSAL CONTENT

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, certification gate(s), and technical requirements, in addition to those identified as evaluation factors or subfactors to be eligible for award. By submission of its offer, the offeror consents and agrees to all solicitation requirements and identified constraints. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an offeror’s proposal, rendering it ineligible for award.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation by the Government and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offerors shall assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

The offeror’s proposal shall demonstrate that the offeror possesses the technical expertise and past performance to perform all requirements of the Statement of Work (SOW).

The offeror’s proposal shall include all of the information requested and shall comply fully with these Section L instructions. Failure to do so may cause the offeror’s proposal to be eliminated from consideration for award. Offerors are reminded to properly mark its proposal documents which contain proprietary or restricted information.

NOTE: IF THE PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED,

THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IAW FAR 52.215-1.

With the exception of the Price Volume and the Small Business Volume, no cost or pricing information should appear in any other volume. The Government advises offerors that taking exception to or deviating from any term or condition of the RFP may make an offer unacceptable and the offeror ineligible for award.

The proposal acceptance period is specified in Block 17 of the solicitation. By signing in Block 20b of the SF1442, the offeror acknowledges that the proposal is valid for a period of not less than 180 calendar days from the proposal due date. The offeror shall make a clear statement in its cover letter (see L-3.1.1.1.) that the proposal is valid until the applicable date as referenced above and in the solicitation.

L-2.3. PROPOSAL ORGANIZATION

In presenting material in the proposal, the offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the offeror to present enough information to allow the various technical and management approaches, as well as past performance and price, to be meaningfully evaluated without discussions. The offer must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solution to problems.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Each offeror shall submit one original hard copy and one electronic copy for each volume.

Include a cover sheet, clearly marked with the volume, title, RFP identification, and the offeror's name. Apply all appropriate markings, including those prescribed IAW FAR 52.215- 1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Do not submit proposals in a binder(s).

The offeror’s electronic copies shall be submitted on DVD/CDs in an un-compressed format readable and searchable by Microsoft (MS) Office 2016 applications (with the exception of drawings as described in L-3.2.3.3. and PPI as described in L-3.3.3.2.). No flash media hardware (any USB devices) or other media storage will be accepted. For electronic copies, indicate on each DVD/CD the volume number and title. Use separate files to permit rapid location of all portions, exhibits, annexes, and attachments, if any. The content and page size of electronic copies must be identical to the hard copy. In the event that the hard copy and electronic copies of a proposal are submitted with discrepancies between the hard copy and the electronic copies of the proposal, the hard copy will be used for evaluation. Proposal submissions via email will not be accepted. IAW FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

L-2.3.1. Organization/Number of Copies/Page Limits

L-2.3.1.1. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L-2.3.1.1-1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L-2.3.1.1-1. The offeror’s proposal shall consist of five separate volumes;

Volume I – Contract Documentation, Volume II - Technical Proposal, Volume III – Past Performance Information, Volume IV – Price Proposal, and Volume V – Small Business. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table L-2.3.1.1-1: Proposal Organization

Volume

ITO

Paragraph

Number

Volume Title

Copies (Electronic

/Paper)

Maximum Number of

Pages I L-3.1 Contract Documentation (1/1) NA II L-3.2 Technical Proposal (1/1) 100 III L-3.3 Price Proposal (1/1) NA IV L-3.4 Past Performance

Information (1/1) See Note

V L-3.5 Small Business (1/1) NA

Note: For Volume IV, Past Performance, each submitted performance reference shall not have the PPI Tool fields of “Contract Information” and “Program Details” together sum to a character count (excluding spaces) of greater than 27,000 characters.

L-2.3.1.2. Page Limitations. Page/character limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal;

excess pages will be destroyed and the offeror will be notified. Each page shall be counted except the following: cover pages, tables of contents, table of figures, glossaries, and dividers.

L-2.3.1.3. Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12-point Times New Roman font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. In the event the offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. These page size and format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, drawings, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, and plans. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page, i.e., information shall only be on one side of the page. Foldout pages may only be used for large tables, charts, drawings, graphs, diagrams, and schematics, not for pages of text. For tables, charts, drawings, graphs, and figures, the text shall be no smaller than 10-point font. These limitations shall apply to both electronic and hard copy proposals.

L-2.3.1.4. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume or has not been properly cross-referenced will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Offerors must ensure that pricing information is only included in Volume IV. Do NOT include any cost/price information in Volume II.

L-2.4. DISTRIBUTION

Proposals shall be addressed and marked to the PCO as follows:

AFTC/PZI (Arnold) Attn: Mr. Robert Greene 1307 Schriever Avenue Arnold AFB TN 37389-5100

Proposal packages shall be submitted with following markings:

RFP# FA9101-21-R-0001

For Official Use Only Source Selection Information--See FAR 2.101 and FAR 3.104

Proposals may be hand-carried. However, offerors are cautioned that individuals not affiliated with Arnold AFB must obtain visitors’ passes prior to entrance. Contact the PCO for instructions at a minimum of 48 hours in advance of entry time. The offeror shall submit proposals for consideration no later than 2:00 pm Central Daylight Time (CDT), 13 July 2021.

Only one proposal shall be submitted, per offeror, in response to this requirement.

L-2.5. SITE VISIT

IAW provision FAR 52.236-27, Site Visit (Construction), a Seed Project site visit will be conducted at TBD (see Attachment L-8, Agenda for Seed Project Site Visit). Potential offerors may register at aedc.sso@us.af.mil. All prospective offerors are highly encouraged to attend this site visit and are advised that this will be held solely for the purpose of explaining the concepts involved in the Seed Project and the specifications, terms, and conditions of this solicitation.

L-3.0. SPECIFIC INSTRUCTIONS

L-3.1. VOLUME I – CONTRACT DOCUMENTATION

L-3.1.1. Volume I Organization

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s).

L-3.1.1.1. Cover Letter. The cover letter shall include the business status/categories, offeror primary and alternate points of contact with email/phone and who is authorized to contractually obligate the offeror, Commercial and Government Entity (CAGE) Code, Data Universal Number System (DUNS) number, a statement that the offeror understands the requirements specified and will meet the requirements therein, and a statement that the offeror does or does not take exception to any of the requirements of this order. The cover letter shall include an executive summary to summarize the offeror’s business background and current customer base, emphasizing past success and significant projects.

L-3.1.1.2. Master Table of Contents. The offeror shall include a master table of contents of the entire proposal within the Contract Documentation Volume. This master table of contents shall contain a consolidation of the individual table of contents for all volumes.

L-3.1.1.3. Solicitation/Contract Standard Form (SF) 1442. Offerors are required to complete blocks 14-20c of the SF 1442 (back/page 2). Ensure any amendments to the solicitation are acknowledged. An official having the authority to bind the offeror’s company contractually must sign and date the SF 1442. One copy of the SF 1442 must bear an original authorized signature.

By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, as written in the RFP.

L-3.1.1.3.1. Section B – Supplies or Services and Prices/Costs. Offerors are not required to complete Section B.

L-3.1.1.3.2. Sections G through I – Contract Clauses. The offeror shall complete fill-ins as applicable.

L-3.1.1.3.3. Section K – Representations and Certifications. The offeror shall complete and submit this section in its entirety in addition to completing the on-line Representations and Certifications at the SAM website (https://www.sam.gov/).

L-3.1.1.4. Bonding Certification. Offerors shall provide a letter from bonding company certifying the offeror’s capability to provide payment and performance bonds. The letter shall indicate capability to provide payment and performance bonds in the singular amount of $30M, and combined project amount of $100M. The bonding certification documentation is not limited as to the number of pages.

L-3.1.1.5. Exceptions or Assumptions to Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. The offeror shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L-3.1.1.5-1.

Table L-3.1.1.5-1: Solicitation Exceptions

Solicitation Document

Page / Paragraph

Requirement / Portion Rationale

SOW, Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

L-3.2. VOLUME II – TECHNICAL PROPOSAL

L-3.2.1. Volume II Organization

The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Offerors’ responses will be evaluated against the Technical subfactors. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the subfactors. Address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor. All the requirements specified in the RFP are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the RFP. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

The Technical Volume shall be organized according to the following general outline:

Technical Factor:

Subfactor 1.1: Management Approach Subfactor 1.2: Technical Approach

L-3.2.2. Subfactor 1.1: Management Approach

Discuss the offeror’s approach to meet the Management Approach requirements outlined in the Measures of Merit identified in Attachment 9, Section M.

L-3.2.2.1. Teaming and Subcontractor Management

Describe the offeror’s teaming arrangements, including the organizational relationship and the responsibilities between the prime, subcontractor(s), and/or joint venture partner(s). Address, as a minimum, the offeror’s approach to manage, integrate, and coordinate tasks among team members to effectively and efficiently meet contract requirements.

L-3.2.2.2. Quality Management System (QMS)

The offeror shall submit a QMS plan that demonstrates the quality of services provided is the sole responsibility of the offeror and how it will be applied to the FARM II contract. The plan shall include how the offeror will plan, implement, execute, and maintain a documented QMS, including, but not limited to: (1) detection of contractor performance problems and defects; (2) root cause analysis; (3) corrective action processes; and (4) follow-up, measurement, and continuous improvement. The plan shall demonstrate how the offeror will be the proactive participant in overall program quality throughout the FARM II contract. The QMS plan will become an attachment to the FARM II Basic Contract for successful offerors; therefore, the plan shall be provided in a separate tab within the Technical Volume.

L-3.2.2.3. Qualified Personnel

Describe the offeror’s resource management approach that demonstrates how it will recruit and retain qualified personnel who have the knowledge, experience, training, and technical expertise necessary to meet contract requirements. Address any difficulties anticipated in staffing requirements and the plans to overcome those difficulties.

L-3.2.3. Subfactor 1.2: Technical Approach

The offeror shall provide a design concept for the Seed Project as described in Attachment 7, Leg 2 Isolation Valve, which addresses the following elements.

L-3.2.3.1. Risk Management Plan

Provide a risk management plan that identifies and mitigates risks related to the Seed Project which may have potential for increased cost, disruption of schedule, degradation of performance, need for increased Government oversight, or the likelihood of unsuccessful contract performance. The plan shall include a thorough description of the offeror’s risk management process, including, but not limited to: (1) Risk Planning, (2) Risk Identification, (3) Risk Analysis, (4) Risk Mitigation, and (5) Risk Monitoring.

L-3.2.3.2. Project Schedule

Provide a Gantt chart in 11 x 17 inch format illustrating the logical sequence of work from design through closeout including major activities, milestones, outages, start and completion dates, and predecessors and successors to depict the Seed Project’s critical path.

L-3.2.3.3. Design Package

Provide a concept design narrative for the Seed Project summarizing the major disciplines associated with the design solution including, but not limited to, mechanical, electrical, and ID&C. Describe alternative approaches and trade-off analyses, assumptions and constraints, and provide an outline that addresses all applicable Construction Specifications Institute (CSI) section components of the Seed Project.

Provide 11 x 17 inch computer-aided design and drafting system concept drawings of the Seed Project in .pdf format. Provide a Commissioning Plan that describes factory testing/checkouts (off-site and/or on-site) necessary to verify, validate, and accept the Seed Project requirements.

L-3.3 VOLUME III – PAST PERFORMANCE INFORMATION

L-3.3.1. Volume III Organization

The Past Performance Volume shall be organized according to the following general outline:

Table of Contents Summary - Not to exceed two pages. (See L-3.3.2) Past Performance References (See L-3.3.3.1) PPI Submission (See L-3.3.3.2) Relevant and Recency Determination (See L-3.3.3.4) Relevancy Matrix (See L-3.3.3.5) Organizational Structure Change History (See L-3.3.3.6) Consent Letters - Consent letters executed by each joint venture partner, major subcontractor, and key management personnel authorizing release of adverse PPI so the offeror can respond to such information. A sample consent letter is provided as Attachment L-5.

Client Authorization Letters - Client authorization letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror's performance. A sample consent letter is provided as Attachment L-4.

List of Questionnaire Recipients (See L-3.3.3.2)

L-3.3.2. Summary

Describe roles of offerors and all subcontractors, teaming partners, or joint venture partners requiring PPI IAW Section L-3.3.3.1.

L-3.3.3. Past Performance Information (PPI) Sheets (See Attachment L-1, PPI Tool).

L-3.3.3.1. Number of PPI References. Offerors shall submit the following on contracts considered most relevant in demonstrating the ability to perform FARM II: information required by the Past Performance Tool, List of Submitted References, Relevancy Matrix, Consent Letters, Authorization Letters, and List of Questionnaire Recipients. This information is required on offerors, subcontractors, or joint venture partners considered relevant to overall successful performance. Offerors may submit no more than five recent and relevant contracts for the prime contractor and no more than three for each major subcontractor. A reference is defined as a single contract. Multiple task orders under a single indefinite-delivery, indefinite-quantity (IDIQ) contract will be combined and assessed as a single reference. If the prime is a joint venture, offerors may submit no more than three references per joint venture partner. For purposes of proposals only, a major subcontractor is defined as a subcontractor, other than the offeror itself, that will be responsible for design or one or more of the major capability requirements stated in the SOW Section 1, Paragraph 1.2 (i.e., mechanical, electrical, or ID&C). Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

L-3.3.3.2. PPI Submission. Offerors must use the PPI tool, which they shall download from the FARM II RFP posting to www.beta.SAM.gov for their electronic proposal submittal of relevant past performance contract information. Offerors shall provide hard copies of the pages generated from this tool as part of their Past Performance Volume. Offerors shall save the PPI database file as offeror name-volume name (PPI)-FARM II.mdb (e.g., XYZ Company-Past Performance Volume (PPI)-FARM II.mdb) to submit as part of the electronic copy of the Past Performance Volume. Once complete, PPI sheets and past performance questionnaires (PPQs) will be treated as source selection information IAW FAR Part 3.104.

Offerors shall send PPQs on each identified contract to the points of contact for that contract. If the identified contract was a Government effort, please send to the Program Manager and PCO.

This questionnaire is contained at Attachment L-2, PPQ. Provide a list of questionnaire recipients to include POCs and phone numbers.

PPI concerning subcontractor and teaming/joint venture partners cannot be disclosed to a private party without the subcontractor’s or teaming/joint venture partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming/joint venture partner to the prime during exchanges. Therefore, the offeror shall submit a consent letter executed by each teaming/joint venture partner and major subcontractor authorizing release of adverse PPI to the offeror, so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

L-3.3.3.3. Early Proposal Information. The Past Performance Volume is to be provided directly to the FARM II PCO not later than 2:00 p.m. CDT, 29 June 2021. The PPQs are to be provided directly to the FARM II PCO not later than 13 July 2021.

L-3.3.3.4. Relevant Contracts and Recency Determination. Offerors shall submit information on recent and relevant contracts demonstrating the ability to perform the full range of design-build and construction capabilities IAW SOW Section 1, Paragraph 1.2 and Technical subfactor 1 (M- 2.2.1.1). Explain how/why the referenced contracts are relevant (including joint venture partners and major subcontractors). To be recent, the effort must be ongoing for at least one year or must have been completed during the past five years from the date of issuance of this solicitation. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Attachment 9, Section M, paragraphs M-2.3.1.1 and M-2.3.1.2.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and what aspects of the proposed effort in which they relate. This shall include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required.

Relevant information shall be categorized into the design-build and construction capabilities described in Section 1, Paragraph 1.2 of the SOW and Technical subfactor 1 (M-2.2.1.1.). Past performance information pertaining to capabilities described in Section 1, Paragraph 1.2 of the SOW and Technical subfactor 1 shall be listed under “Contract Information” and “Program Details” in the PPI Tool. As noted below Table L-2.2.1.1-1, these fields in the PPI Tool shall not exceed 27,000 characters. If the character limit is exceeded or if the information is not included in the identified fields, this information will not be considered.

L-3.3.3.5. Relevancy Matrix. The offeror shall provide a completed relevancy matrix (Attachment L-6). Provide no more than five recent and relevant contracts for the prime contractor and no more than three for each major subcontractor. If the prime is a joint venture, provide no more than three references per joint venture partner. The relevancy matrix and other PPI will be used to establish the relevance of present and past efforts. For submitted references (efforts cited), please place a check mark into the rows for which the reference is applicable according to the row headings (which represent the evaluation factors and subfactors).

L-3.3.3.6. Organizational Structure Change History. Many companies have acquired, have been acquired by, or otherwise merged with other companies or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant current or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include a "roadmap" describing all such changes in the organization of your company, joint venture partner(s), and/or proposed major subcontractors. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and PPI provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L-3.3.4. No Applicable Past Performance Information

If an offeror has no recent or relevant PPI, it should so state that in this volume. However, the Government reserves the right to determine whether any relevant PPI exists and is relevant.

L-3.4. VOLUME IV – PRICE PROPOSAL

L-3.4.1. Volume IV Organization

The Price Proposal Volume shall be organized according to the following general outline

Table of Contents Price Narrative Attachment L-7, Pricing Sheet

L-3.4.2. Price Information

This section is to assist you in submitting data other than pricing data that is required to evaluate the completeness, reasonableness, and total evaluated price (TEP) of your proposed price. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition. Offerors should be sufficiently detailed to demonstrate completeness and reasonableness. The burden of proof for credibility of proposed prices rests with the offeror. Failure to comply with RFP requirements for pricing information may result in an adverse assessment of an offeror’s proposal, which may reduce or eliminate its chance for being selected for award. When an offeror fails to completely and accurately provide all pricing information required by the RFP, the offeror bears full responsibility for any adverse impact upon the evaluation of its proposal. For proposal purposes, the estimated start date is 1 February 2022.

L-3.4.3. General Instructions

L-3.4.3.1. The offeror shall provide an individual price (rounded to the whole dollar) for the Seed Project and the post-award conference using Attachment L-7, Pricing Sheet. Offers shall be complete and reasonable. Note that the price of the post-award conference shall meet the minimum dollar amount as defined in Section B of the RFP.

L-3.4.3.2. The PCO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. IAW FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided IAW FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

L-3.5. VOLUME V – SMALL BUSINESS

L-3.5.1. Volume V Organization

The purpose of this volume is to provide information regarding the offeror’s Small Business Subcontracting Plan.

L-3.5.2. General Instructions

L-3.5.2.1. If other than a small business, the offeror shall submit a Small Business Subcontracting Plan IAW FAR 52.219-9, Small Business Subcontracting Plan, that also identifies and specifies the extent of offeror’s commitment to the participation of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns, whether as joint venture members, teaming arrangement partners, or subcontractors. If the offeror is submitting an individual subcontracting plan, the plan must separately address subcontracting with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns, with a separate part for the basic contract and separate parts for each option (if any). The subcontracting plan shall be included in and made a part of the resultant contract.

The subcontracting plan shall be negotiated within the time specified by the PCO. Failure to submit and negotiate the subcontracting plan shall make the offeror ineligible for award of a contract.

L-3.5.2.3. The Small Business Subcontracting Plan must be determined to be “Acceptable” by the PCO in order for the offeror to be eligible for contract award.

Attachments

L-1 PPI Tool

L-2 PPQ

L-3 PPQ Cover Letter L-4 Client Authorization Letter L-5 Subcontractor Consent Letter L-6 Relevancy Matrix L-7 Pricing Sheet L-8 Agenda for Seed Project Site Visit