RFP_No._693JK418R9Q0001_TSI_Instructors_Support_Services_-Final.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

TSI1900001

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

693JK418R9Q0001

6. SOLICITATION ISSUE DATE

July 31, 2018

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Ajmal Khan

b. TELEPHONE NO. (No collect calls)

202-366-5483

8. OFFER DUE DATE/LOCAL TIME

Aug 31,2018, 11:00AM

9. ISSUED BY CODE

10. THIS ACQUISITION IS 11. DELIVERY FOR FOB 12. DISCOUNT TERMS

U.S. Department of Transportation OST, Acquisition Service, M-63

UNRESTRICTED

SET ASIDE: %

FOR

SMALL BUSINESS

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

1200 New Jersey Avenue, SE

SMALL DISADV.

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

West Wing 8(A) 13b. RATING

Washington, DC 20590-00001 SIC: See the RFP.

SIZE STD: See the RFP.

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

See Block 9 See Block 9

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The Contractor shall provide qualified personnel to conduct Multi-Modal Safety courses trainings in support of the mission of TSI, Multi-Modal Safety Division in accordance with Sections B thru M.

(Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT

ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1___ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE ___________________ OFFER

DATED _________________. YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR

PRINT)

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE

33. SHIP NUMBER

34. VOUCHER NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

RECEIVED INSPECTED CONTRACT, EXCEPT AS NOTED PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT REPRESENTATIVE 32c. DATE COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO.

40. PAID BY

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SEE REVERSE FOR OMB CONTROL STANDARD FORM 1449 (10-95) Computer Generated NUMBER AND PAPERWORK BURDEN STATEMENT Prescribed by GSA - FAR (48 CFR) 53.212

RFP No. 693JK418R9Q0001

Instructional Support Services for TSI

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL

B.1.1 This award is made under the Small Business program.

These services are considered professional in nature.

B.1.2 The Contractor shall provide qualified personnel to conduct Multi-Modal Safety courses trainings in support of the mission of TSI, Multi-Modal Safety Division.

B.1.3 CONTRACT TYPE

These Support services shall be provided under Time and Material /Labor Hour

(LH) and shall include a fixed hourly rate, maximum allotted hours, and the not to exceed amount for the Contract.

B.1.4 The Contractor shall bill the fixed labor rates as negotiated at award and further outlined in Section B.2. The Contractor performance cannot exceed 1920 hours per labor category per year without express written consent for the Contracting

Officer.

Contract Maximum: The total negotiated not to exceed amount of this contract is $TBD; this amount includes the base period and four option periods – if exercised.

B.2 PRICE SCHEDULE/LABOR CATEGORIES

INSTRUCTIONAL SUPPORT

SERVICES

BASE YEAR

CLIN

LABOR

CATAGORIES HOUR QTY RATE PRICE

00001

Instructional services in support of the

Multi-Modal Safety

Division of TSI. This will include face-to-face classroom instruction and

Services will be performed on an as-needed basis. 1920 4 Instructors $00.00 $00.00

Instructional Support Services for TSI

00002

Travel expenses per the Federal Travel

Regulation (FTR) as required to perform

CLIN #1. This may include international travel to various foreign countries. A

US Passport will be required to fulfill this requirement. Year 4 Instructors Not to Exceed $320,000.00

Total Price

INSTRUCTIONAL SUPPORT

SERVICES

OPTION PERIOD 1: 10/2019 -09/2020

CLIN LABOR CATAGORIES HOUR QTY RATE PRICE

00001

Instructional services in support of the Multi-

Modal Safety Division of

TSI. This will include face-to-face classroom instruction and Services will be performed on an as-needed basis. 1920 4 Instructors $ $

00002

Travel expenses per the

FTR as required to perform CLIN #1. This may include international travel to various foreign countries. A US

Passport will be required to fulfill this requirement. Year 4 Instructors Not to Exceed $320,000.00

Total Price OY1:

INSTRUCTIONAL SUPPORT

SERVICES

OPTION PERIOD 2: 10/2020 -09/2021

CLIN LABOR CATAGORIES HOUR QTY RATE PRICE

00001

Instructional services in support of the Multi-

Modal Safety Division of

TSI. This will include face-to-face classroom 1920 4 Instructors $ $

Instructional Support Services for TSI instruction and Services will be performed on an as-needed basis.

00002

Travel expenses per the

FTR as required to perform CLIN #1. This may include international travel to various foreign countries. A US

Passport will be required to fulfill this requirement. Year 4 Instructors Not to Exceed $320,000.00

Total Price OY2:

INSTRUCTIONAL SUPPORT

SERVICES

OPTION PERIOD 3: 10/2021 -09/2022

CLIN LABOR CATAGORIES HOUR QTY RATE PRICE

00001

Instructional services in support of the Multi-

Modal Safety Division of

TSI. This will include face-to-face classroom instruction and Services will be performed on an as-needed basis. 1920 4 Instructors $ $

00002

Travel expenses per the

FTR as required to perform CLIN #1. This may include international travel to various foreign countries. A US

Passport will be required to fulfill this requirement. Year 4 Instructors Not to Exceed $320,000.00

Total Price OY3:

INSTRUCTIONAL SUPPORT

SERVICES

OPTION PERIOD 4: 10/2022 -09/2023

CLIN LABOR CATAGORIES HOUR QTY RATE PRICE

00001

Instructional services in support of the Multi-

Modal Safety Division of

TSI. This will include face-to-face classroom 1920 4 Instructors $ $

Instructional Support Services for TSI instruction and Services will be performed on an as-needed basis.

00002

Travel expenses per the

FTR as required to perform CLIN #1. This may include international travel to various foreign countries. A US

Passport will be required to fulfill this requirement. Year 4 Instructors Not to Exceed $320,000.00

Total Price OY4:

Note: local travel within the U.S. maximum per trip is $4,000.00 while International trip is $14,000.00, not to exceed a total of $80,000.00.

For Period of Performance CONTRACT TOTAL

Base Year

Option Period 1

Option Period 2

Option Period 3

Option Period 4 $

Total Price $0.00

B.2.1 TRAVEL PRICING

Contractor personnel may be required to travel to support the requirements of this Contract as stated in the above CLINs. Local travel and travel outside of the country may be required. Travel shall not commence without written consent in accordance with instructions in the Contract. If authorized by the CO, travel will be reimbursed at actual cost in accordance with the limitations set forth in FAR Subpart 31.205-46, Travel Costs. Profit shall not be applied to travel costs. To the extent authorized by the Contract, Contractors may apply indirect costs to travel in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2.

Travel and subsistence are authorized for work performed under this Statement of Work. The contractor will be reimbursed for allocable, allowable and reasonable travel expenses only at the per diem rates specified in applicable Federal travel regulations. Travel includes airline tickets at

Instructional Support Services for TSI the lowest rate available and lodging, compact size rental car, and per diem. Travel time will not be reimbursed. Contractors are not eligible for the government airfare rates. Contractors are not authorized to receive first class/business class air travel reimbursement. The traveler is required to confirm class schedule and make airline reservations at a minimum of 15 days in advance of the trip to receive the lowest rate available. The Contractor must conduct a cost analysis prior to the start of travel to determine the most cost effective means of travel. Alternate airports must be used where available and within a reasonable commuting distance, if it will result in lower costs.

The Contractor must summarize the travel (date and place of the expenses, purpose of the trip, name of person(s) of trip and title or relationship to contractor) and submit the information to the

Contracting Officer’s Representative (COR) prior to travel. In addition, the Contractor's travel expense report must be provided to the Contracting Officer’s Representative (COR) at the same time the invoice is submitted for travel reimbursement.

B.2.2 LABOR DESCRIPTIONS

Multi-Modal Safety Division Instructor

1. Student Roster/Student Registration forms – contractor should ensure students in class are on the student roster and provide corrected copy to TSI Multi-Modal Safety RTI-30

Division on the first day of class in person or via email/fax if off-site. (405) 954-4645.

2. TSI will provide completion certificates and contractor will distribute to students prior to departure the last day of class.

3. Student Evaluation – contractor will instruct student to complete evaluation on last day of class to evaluate instructors and course content.

4. Student Exercises/Exams – contractor will facilitate student exercises/course exams and will provide correct responses prior to class dismissal.

5. Contractors will return items that are not used in an off-site class to TSI Multi-Modal

Safety RTI-30 Division.

(End of Section B)

SECTION C - DESCRIPTION, SPECIFICATIONS, WORK STATEMENT

C.1. DEFINITIONS

1. Subject Matter Expert (SME) – experts in a field of study as it relates to the transportation safety training industry. Testing requirements, Hazardous Materials and all other areas listed in section 2.0.

2. Hosting Agency: Federal or Non-Federal agency that holds the training at their facility and are located in cities across the United States and internationally.

3. Host: Federal or Non-Federal industry employee responsible for coordinating the training at their facility and are located in cities across the United States.

Instructional Support Services for TSI

4. Division Manager: Federal TSI employee/on-site Mike Monroney Aeronautical Center

(MMAC) or designated site.

5. Course Manager: Federal TSI employee/on-site MMAC or designated site.

6. Off-site: Course conducted for a hosting agency at a location other than MMAC.

C.2. BACKGROUND

The Multi-Modal Safety Division, housed within the Office of the Secretary of Transportation

(OST) Transportation Safety Institute (TSI), serves as the primary training unit for the U. S.

Department of Transportation for Federal and industry participants. These courses equip students with high performance skills needed to effectively operate, maintain, and ensure compliance with the requirements of 49 Code of Federal Regulations (CFR), Parts 100 – 185.

The courses provide skills, practice and procedures necessary to prepare for compliance reviews by Federal or State enforcement representatives.

C.3. OBJECTIVE

In order to support its efforts in providing state-of-the-art training and educational opportunities to the transportation industry, TSI requires uniquely qualified contractors to present courses in the areas of transportation safety, ensuring compliance with the following parts of 49 CFR and to further revise/develop course materials in the same areas as needed due to regulatory policy changes and updates:

Part 105 – General Procedures

Part 106 – Rule Making Procedures

Part 107 – Hazardous Materials Program Procedures

Part 171 – Definitions

Part 172 – Hazardous Materials Table, Communications and Training Requirements

Part 173 – Requirements for Shipments and Packaging

Part 174 – Carriage by Rail

Part 175 – Carriage by Aircraft

Part 176 – Carriage by Public Highway

Part 178 – Specifications for Packaging

Part 179 – Specifications for Tank Cars

Part 180 – Continuing Qualification & Maintenance of Packaging

C.4. SCOPE:

The courses covered by this requirement are provided below to include course instruction, revision and development:

• Cargo Tank Regulatory Compliance

• Air Transportation of Hazardous Materials (IATA)

Instructional Support Services for TSI

• Military Air Transportation of Hazardous Materials (24-204)

• International Maritime Dangerous Goods Code (IMDG)

• Explosives Transportation

• Performance Oriented Packaging

• Transportation of Hazardous Materials Basic

• Recurrent Transportation of Hazardous Materials

• Train-the-Trainer – Haz Mat Modules

• Infectious Substances Transportation

• Lithium Battery Transportation

C.5. TASKS/REQUIREMENT:

The courses covered by this requirement are provided below to include course instruction, revision and development:

C.5.1 Classroom

C.5.1.1 Coordinate with host contact prior to and during off-site classes for classroom requirements such as access to the classroom, access to storage of materials.

C.5.1.2 Set up or assist the course sponsor in setting up the computer/projection system for proper display of training presentations. Must know how to configure all computer equipment (laptop, projection system, presentation remote) required for teaching.

C.5.1.3 Ensure all materials necessary for conducting the classes are available and properly laid out for each student in the classroom at least one hour prior to class start time.

C.5.1.4 Provide documentation and record-keeping for courses, as identified below, the first/last day of class or within 7 days of completion of each course if off-site to the TSI Course Manager/TSI office.

• Student Roster/Student Registration – contractor should ensure students in class are on the student roster and have completed the registration form.

Provide corrected copy to RTI-30 on the first day of class in person or via fax if off-site. FAX # (405) 954-4645.

• TSI will provide completion certificates and contractor will distribute to students prior to departure the last day of class.

Instructional Support Services for TSI

• Student Evaluation – contractor will instruct student to complete evaluation on last day of class to evaluate instructors and course content.

• Student Exercises/Exams – contractor will facilitate student exercises/course exams and will provide correct responses prior to class dismissal.

• Contractors will return items in an off-site class to TSI Multi-Modal

Safety RTI-30 Division or ship to the next training location. Specific instructions will be provided on this procedure.

C.5.2 Tasks Related To Conduct Courses. The contractor shall provide personnel with necessary Transportation Safety industry expertise required to:

C.5.2.1 Address adult learning principles as they apply to technical training.

C.5.2.2 Monitor Student progress through the use of hands-on/oral question and answer exercises.

C.5.2.3 Clarify subject matter not clear to students, prior to presentation of new materials.

C.5.2.4 Deliver courses using government provided training materials and ensure presentations are standardized ensuring each student receives the same information.

C.5.2.5 The contractor must be proficient in the use of software used in TSI course materials. Primary software used: Word, Excel, and PowerPoint.

C.5.2.6 Ensure classroom presentations are consistent with sponsor directives and instructions and that no discriminatory remarks concerning race, color, sex, religion, or national origin are made in the classroom.

C.5.2.7 The contractor shall be responsible for the prompt and accurate completion of each task identified and all subparagraphs therein.

C.6. REVISIONS/DEVELOPMENT OF COURSE MATERIALS.

The courses listed in C.4, Scope will be taught and may require revisions due to the frequent changes of 49 CFR, as it relates to the transportation safety industry, and changes in regulatory policy will require revisions/development of course materials. Therefore, it is imperative the contractor(s) stay current in all 49 CFR regulations as referenced in section 2.0, industry trends, or world events affecting the transportation industry.

Instructional Support Services for TSI

C.6.1 Tasks Related To Revision/Development Of Course Materials. Revisions and/or development of course materials are driven by changes in 49 CFR regulations, industry trends and/or world events affecting the transportation industry, and will be coordinated through the COR (Contacting Officer’s Representative). The contractor shall provide personnel with necessary transportation safety industry expertise required to:

F.1.1 Ensure course materials are revised with up-to-date information/Federal regulatory references and include current industry best practices, and any recommended TSI Standard Operating Procedures (SOP).

F.1.2 Ensure that all materials are consistent with information presented in the course and in the current format used by TSI for the instructor guide, student guide, presentation, group exercises, quizzes, exams, checklists, handouts.

F.1.3 Coordinate with course manager to ensure materials are on target with course objectives and questions/concerns are addressed and incorporated into standardized course materials.

F.1.4 Perform contract project management – the contractor(s) must demonstrate an ability to communicate and interact with the Contracting Officer

(CO)/Contracting Officer’s Technical Representative (COR), Federal employees/management, sub-contractors, off-site course sponsors, and other instructors. TSI also considers it essential that the contractor’s on-site project manager(s) has the authority to represent the contractor in dealing with the CO or

COR.

F.1.5 Revision and/or development of course materials may include: working with TSI computer support, video technology, and other state-of-art technologies in curricula and media design.

C.7 QUALIFICATIONS OF INSTRUCTORS AND REVISION/DEVELOPMENT

Instructor personnel assigned to the SOW shall meet the following criteria:

C.7.1 Background. At least fifteen years’ verifiable experience in supervision or project management within the transportation safety industry is required. The experience can be with a Federal Enforcement Office, U.S. Military, State Law Enforcement, or within the

Transportation of Hazardous Materials industry. It must include any combination of the following experience in the following subject areas: Expert knowledge of the Hazardous

Instructional Support Services for TSI

Materials regulations to include CFR 49 Parts 100-185, IATA regulations, AFMAN 24-

204, IMDG and/or the Shipping of Explosives.

C.7.2 Education and/or Practical Experience

C.7.2.1 Instructor(s) must have taught 400 hours of instruction during the past 3 calendar years delivering Transportation Safety related training in accordance with applicable 49 CFR Regulations as listed in section 2.0., to adults as well as performing hands-on training for outdoor field exercises.

C.7.2.2 Teaching experience must include adult learning principles and methodologies and should include experience and a working knowledge in the following subject areas Transportation of Hazardous Materials by all modes of transportation as listed in section 2.0 and/or Transportation of Hazardous

Materials 49 CFR Parts 100-185 that includes IATA, IMDG and AFMAN 24-204 regulations.

C.7.3 Special Qualifications

C.7.3.1 Instructor must possess the knowledge, skills and abilities to facilitate learning in the classroom.

C.7.3.2 Instructor must demonstrate 3 years of experience using MS Office; MS

Word, Excel and PowerPoint for course presentations, development and revision.

C.7.3.3 Instructor must have the knowledge, skill and experience needed to relate practical application of course materials to real world experiences to actual classroom examples presented as “lessons learned”.

C.7.3.4 The 49 CFR and International Regulations are updated periodically, and current copies of the regulations will be provided to the contract personnel prior to teaching. It is the responsibility of the contractor(s) to stay abreast of the technical content of the 49 CFR and international regulations and how they apply to the TSI course materials.

C.8. INSTRUCTOR EVALUATION

C.8.1 Student Evaluation. The performance of each instructor shall be evaluated through written student evaluations at the end of each class taught by a contract

Instructional Support Services for TSI instructor. Evaluation instruments and/or protocols shall be provided and/or administered by TSI.

C.9. GOVERNMENT FURNISHED RESOURCES

C.9.1 TSI will provide a classroom, projector, A/V equipment, visuals needed for instructor presentations, student/instructor training manuals, and normal classroom supplies such as class rosters, tent cards, highlighters, pens, student exercises/exams, student evaluations, etc.

C.9.2 TSI will provide student materials in sufficient quantity to provide one for each student expected to attend each class.

C.9.3 TSI will provide classroom/training equipment for course revision/development workshops, if necessary.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

Packaging and marking of all deliverables shall be in accordance with the best commercial practice necessary to ensure safe and timely delivery at destination in accordance with the applicable security requirements.

All data and correspondence submitted to the Contracting Officer (CO) or the

Contracting Officer’s (COR) shall reference the contract number and the name of the

Contract Specialist as appropriate. If and only if the COR specifically request it, a copy of all correspondence sent to the COR by the Contractor shall also be provided to the Government’s CO.

D.2 SECURITY AND PRIVACY PROTECTION

All deliverables and services rendered under this contract/agreement must comply with

Federal and DOT security and privacy protection policies and requirements.

Any specific privacy instructions will be issued at the OA level.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far.

FAR 52.246-6 Inspection– Time and Material and Labor Hour

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer (CO), or his duly authorized representative, is authorized to perform inspection on behalf of the Government for acceptance of all services to be provided. In this regard, the Government Contracting Officer’s Representative (COR) is an authorized technical representative of the Contracting Officer. Final acceptance of all services under this contract shall be made in writing by the COR designated in writing by the Contracting Officer.

The COR listed herein has been delegated authority to inspect and accept all services, reports and required deliverables or outputs for the base contract. The Government shall through the COR review and accept all deliverables within the timeframes established in each individual order.

On an ongoing basis, Government personnel shall conduct inspections of the contractor’s work, primarily utilizing the method identified under this contract and orders issued against this contract vehicle.

Government inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the Government’s site identified in the

Contract and subsequent orders.

(End of Section E)

SECTION F - DELIVERIES OR PERFORMANCES

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a contract provision may be accessed electronically at this/these address: www.acquisition.gov/far/.

http://www.acquisition.gov/far http://www.acquisition.gov/far/

Federal Acquisition Regulation (FAR) Clauses:

CLAUSE TITLE DATE

X 52.242-15 Stop Work Order AUG 1989

X 52.242-17 Government Delay of Work APR 1984

X 52.247-35 F.O.B. Destination, Within Consignee’s Premises APR 1984

F.2 PERIOD OF PERFORMANCE

These contract requirements shall begin TBD and be concluded no later than September

30, 2023, with four option to extend services. Should the government determine that the requirement for services of the Instructional Support Services under this contract no longer exists before the end of a performance period, the Contractor will be provided a minimum of 30 day notice, assuming satisfactory performance was performed up to that time.

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the 60 months after the effective date of the Contract award. The period of performance of this contract is as follows:

Base Year To be determined to September 30, 2019

Option Year 1 October 1, 2019 to September 30, 2020

Option Year 2 October 1, 2020 to September 30, 2021

Option Year 3 October 1, 2021 to September 30, 2022

Option Year 4 October 1, 2022 to September 30, 2023

(See Section I, “Option to Extend the Term of the Contract.”

F.3 MILESTONES (M) AND DELIVERABLES (D)

The contractor shall provide all deliverables to the COR in the timeframe specified in the

SOW. The deliverables have been identified in sections 6 and 7 and subparagraphs therein.

Classes as taught by the contractor must conform to quality standards as identified in the SOW and to professional standards regarding the delivery of class instruction, to include but not be limited to the professional presentation of the instructor(s) and the completeness and adequacy of all training materials used in the delivery of the class. All materials presented and delivered by the instructor(s) shall be complete and in conformance with the most up-to-date applicable regulations at the time of instruction. Class instruction shall conform to the standards of content and presentation modes as prescribed by the

Government to reflect a Government controlled and managed course.

Instructional Support Services for TSI

Revision and Development, as performed by the contractor, must conform to all applicable professional standards relevant to the performance of revision and development tasks. Courses as revised by the contractor shall adequately, completely, and accurately reflect all relevant policies, regulations and laws as they may apply to the course subject.

F.4 PLACE OF PERFORMANCE

Each course as described in the task section will be 1 to 25 days in length and will be held between 7:00 a.m. and 8:00 p.m. at various locations throughout the United States and abroad as designated by TSI and their off-site course sponsors. Specific class times and locations shall be provided to the contractor by the Government at least fifteen (15) days before each class start date.

Or at a location recommended by the Contracting Officer Representative (COR) and approved by the Contracting Officer.

NOTE:

Services performed under this contract by the Contractor or any subcontractors on premises, under Government technical direction is subject to all provisions of this contract governing the following:

(a) All Contractor personnel shall, always conspicuously display a distinctive badge provided by DOT or the Contractor, identifying such personnel as employees of the Contractor, and shall observe security regulations for the premises involved;

(b) The Contractor agrees that this is a non-personal services contract shall not represent itself as an agent or partner of, or in joint venture with the Government;

and that it shall neither supervise nor accept supervision from Government employees;

(c) The Contractor shall designate to the Contracting Officer, in writing, an on-the premises representative to serve as the point of contact for the Contracting Officer and COR; and

(d) Performance of work on Government premises shall be confined to the area(s) specified by the Contracting Officer and COR.

F.5 HOURS OF OPERATION

Each course as described in the task section will be 1 to 25 days in length and will be held between 7:00 a.m. and 8:00 p.m. at various locations throughout the United States and abroad as designated by TSI and their off-site course sponsors.

(End of Section F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 AVAILABILITY OF FUNDS

The parties agree that the Government may allot funds up to the prices outlined in

Section B.2 of this Contract. The Contractor agrees to perform, or have performed, work up to the point at which the total amount paid and payable by the Government under the

Contract approximates but does not exceed the total amount actually allotted by the

Government.

G.2 SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit proper invoices for payment within 5 days of the completion of each class. All invoices shall be submitted to the payment office indicated below. Generally, this will be the COR’s office and DOT’s Oklahoma City payment-processing center.

Invoices shall contain the information required by FAR 52.232-25, Prompt Payment, including the Contract award number and any applicable line item numbers (CLINs).

The Contractor shall submit invoices to:

FAA/MMAC/OSTWCF FAA/MMAC/OST

Accounts Payable Branch Accounting Payable Branch c/o AMK-313 c/o AMK-313

P.O. Box 25730 P.O. Box 25730

Oklahoma City, OK 73125-0730 Oklahoma City, Ok 73125-0730

Or via email: 9-AMC-AMZ-OST-R-INVOICES@FAA.GOV

G.2.2 To be acceptable for payment, each invoice must contain the following certifications:

“I hereby certify that the information submitted in this invoice, and accompanying documentation, is accurate and conforms to the billing requirements set forth in this

Contract.”

G.2.3 If an invoice does not comply with these requirements, the Contractor will be notified of the defect within 15 days of the receipt of the invoice.

G.3 MODIFICATIONS

G.3.1 UNILATERAL MODIFICATIONS

mailto:9-AMC-AMZ-OST-R-INVOICES@FAA.GOV

Instructional Support Services for TSI

The Contracting Officer has the right, under this Contract, to execute unilateral modifications for the following purposes:

Provide incremental federal funding;

Change the COR; and

Make other administrative changes which do not affect the legal obligations of the Contractor.

G.3.2 BILATERAL MODIFICATIONS

Bilateral modifications to this Contract may be proposed by either party at any time during the period of performance of this Contract and shall become effective upon approval by the Contracting Officer.

G.4 GOVERNMENT REPRESENTATIVES

G.4.1 CONTRACTING OFFICER

The Contracting Officer for this contract is:

Robin Gates Telephone: (202) 366-1408

Contracting Officer Email: robin.gates@dot.gov

Department of Transportation

Washington DC 20590

Only the Contracting Officer has authority to:

Increase or decrease the contract amount and direct or negotiate any changes, direct or negotiate any changes. The Contracting Officer is the only person that can modify or extend the period of performance, change the schedule of completion or authorize payment or otherwise modify any terms or conditions of the contract.

Contract Specialist CTR

Ajmal Khan Telephone: (202) 366-5483

Contract Specialist CTR Email: Ajmal.Khan.CTR@dot.gov

Department of Transportation

Washington DC 20590

G.4.2 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

TAR 1252.242-73 CONTRACTING OFFICER’S REPRESENTATIVE (OCT 1994)

(a) The Contracting Officer may designate Government personnel to act as the mailto:robin.gates@dot.gov mailto:Ajmal.Khan.CTR@dot.gov

Instructional Support Services for TSI

Contracting Officer's Representative (COR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COR under the contract.

(b) The Contracting Officer cannot authorize the COR or any other representative to sign documents (i.e., contracts, contract modifications, etc.) that require the signature of the Contracting Officer.

Upon award, a Contracting Officer's Representative (COR) shall be designated in writing to manage the technical aspects of this contract. The COR for this contract is:

TBD Telephone: (405) xxx-xxxx

Contracting Officer Representative Email: TBD

Department of Transportation/OST/TSI

6500 S. MacArthur Blvd, MPB-222

Oklahoma City, OK 73169

G.4.3 TAR 1252.237-73 KEY PERSONNEL (APR 2005)

(a) The personnel as specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the contract by adding or deleting personnel, as appropriate.

(b) Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before the change becomes effective. The Contractor shall submit information to support the proposed action to enable the contracting officer to evaluate the potential impact of the change on the contract. The Contractor shall not remove or replace personnel under this contract until the Contracting Officer approves the change.

The Key Personnel under this Contract are:

Instructor 1, TBD.

Instructor 2, TBD.

Instructor 3, TBD.

Instructor 4, TBD.

Additional Key Personnel may be designated if needed.

The Instructors shall be responsible for all contract administration issues and shall act as the central point of contact with the Government for all such issues. The

Instructional Support Services for TSI representative shall have full authority to act for the contractor in all contractual matters. The representative shall be able to fluently read, write, and speak the

English language. The Contractor’s representative shall be contacted for all contract administration matters.

The Government has identified the key personnel above for management, administration and technical responsibility functions of awarded Contract.

The Contractor’s Instructor shall supervisor contractor personnel, enforce work standards and schedules, review and correct work discrepancies, communicate policies to all Contractor subordinates, organize, direct, coordinate planning and execution of all assigned duties. The Instructors shall be a single point of contract for the CO and the COR.

Key personnel identified shall be available as proposed for at least a one year period unless they permanently leave the employment of the company. Unless otherwise agreed to in writing by the Contracting Officer, for which agreement shall not be unreasonably withheld, the Contractor shall be responsible for providing such personnel for performance of the term required. Failure to provide the personnel designated above may be considered non-performance by the

Contractor unless such failure is beyond the control, and through no fault or negligence of the Contractor.

Contractor supplied personnel are the employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform on individual orders awarded hereunder. The

Contractor shall select, supervise, and exercise control and direction over its employees (including subcontractors) under this contract. The Government shall not exercise any supervision or control over the Contractor or assigned personnel in performance of contractual services under this contract and individual orders.

The Contractor is accountable to the Government for the actions of its personnel.

G.7 GOVERNMENT PERSONNEL

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of this contract will require maximum coordination between the

Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this contract:

Contracting Officer: Robin Gates

E-mail address: robin.gates@dot.gov

Telephone Number: 202-366-1408

The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. The technical administration of this Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. The mailto:robin.gates@dot.gov

Contracting Officer will authorize any such revision in writing.

All communications pertaining to contractual and/or administrative matters under this contract shall be sent to:

Contract Specialist: Ajmal Khan

E-mail Address: Ajmal.Khan.CTR@dot.gov

Phone: 202-366-5483

Contracting Officer's Representative: TBD

Note: The Contracting Officer is the only individual authorized to modify the contract.

G.8 AUTHORITIES OF CONTRACTOR PERSONNEL

Name:

Title:

Address:

Phone:

Email:

G.9 CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUTHORITY

(a) Performance of work under this contract shall be subject to the technical direction of the

Contracting Officer's Representative identified above, or a representative designated in writing.

The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction shall be within the scope of the specification(s)/work statement. The

Contracting Officer's Representative does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the specification(s)/performance work statement;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work days, with a copy to the Contracting Officer.

(d) The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers, Representative. If, in the opinion of the contractor, any direction of the Contracting Officers, Representative, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

(f) The Contractor shall express its concurrence that any such technical direction is entirely within the scope of this contract and consistent with this provision by endorsing the written direction of the work so directed.

(g) If the Contractor should, during the contract, interpret any advice or comments from the

Contracting Officer's Representative as constituting additions or revisions to the scope of the resultant contract, he/she shall immediately notify the Contracting Officer to obtain official confirmation and refrain from performing any work from such advice or comments until confirmed by the Contracting Officer.

(h) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(i) Perform or cause to be performed, inspections necessary about a) above and require the

Contractor to correct all deficiencies; perform acceptance for the Government.

(j) Maintain all liaison and direct communications with the Contractor's task order manager.

Written communications with the Contractor and documents shall be signed as "Contracting

Officer's Representative" with a copy furnished to the Contracting Officer.

(k) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(l) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action for corrections.

Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(m) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If required, ensure that Government furnished property is available when required.

G.10 ON-SITE CONTRACTOR PERFORMANCE

G.10.1 General Requirements: During all operations on Government premises the

Contractor shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the facility, as expressed in written or oral procedures.

G.10.2 Observance of Legal Public Holidays: The DOT Offices will be closed on all legal public holidays. Contractor personnel will not be allowed in the building on those days unless specific approval is provided in writing by the Contracting

Officer with coordination with the COR.

The Government hereby provides “notice” and the Contractor hereby acknowledges “receipt” that Government personnel and all contractor employees who work on-site observes the listed days as holidays:

New Year’s Day Columbus Day MLK Jr.’s Birthday

Veteran’s Day Washington’s Birthday Thanksgiving Day

Memorial Day Christmas Day Independence Day

Labor Day

Any other day designated by Federal statute.

Any other day designated by Executive Order.

Any other day designated by Presidential proclamation.

Note: When any of the above days fall on a Saturday, the preceding Friday is observed; when any of the above days fall on a Sunday, the following Monday is observed.

The Contractor agrees that all contractor employees who work on-site at the will observe the legal public holidays listed in this contract. Contractor employees are not permitted holiday or other premium compensation for work during legal public holidays, and the contractor may not seek reimbursement for these charges either as direct or indirect costs to the contract. However, this subsection does not preclude reimbursement for overtime work specifically authorized by the

Contracting Officer.

G.10.3 Administrative Leave: When administrative leave is granted to Government employees, Contractor personnel assigned shall be dismissed at the discretion of the COR.

G.10.4 Furloughs: In the event of shut-down due to furlough or other conditions, Contractor employees shall be similarly furloughed and shall not be reimbursed for any charges, expenses, costs, etc., during the furlough period.

Instructional Support Services for TSI

G.11 TASK ORDER AWARD NOTIFICATION

Not applicable.

G.12 NON-PERSONAL SERVICES

As stated in the Office of Federal Procurement Policy Letter 92-1, dated September 23, 1992, Inherently Governmental Functions, no personal services shall be performed under this contract. Contractor employees will not be directly supervised by the

Government. All individual employee assignments, and daily work direction, shall be given by the applicable employee supervisor. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and any Contractor employee, the Contractor shall promptly notify the Contracting Officer of this communication or action.

The Contractor shall not perform any inherently governmental actions under this contract. No Contractor employee shall hold him or herself out to be a Government employee, agent, or representative. Contractor employees shall not state orally or in writing, at any time that he or she is acting on behalf of the Government. In all communications with third parties about this contract, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work. In all communications with other Government Contractors about this contract, the Contractor employee shall state that they have no authority to in any way change the contract and that if the other Contractor believes this communication to be a direction to change their contracts, they should notify the Contracting Officer and not carry out the direction until a clarification has been issued by the Contracting Officer.

The Contractor shall insure that all its employees working on this contract are informed of the substance of this clause. Nothing in this provision shall limit the Government’s rights in any way under any other provision of the contract, including those related to the Government’s right to inspect and accept the services to be performed under this contract. The substance of this clause shall be included in all subcontracts at any tier.

G.13 TRAVEL AND PER DIEM RATES

See Section B.2, Travel Pricing

Travel costs will be reimbursed in accordance with Far Part 31.

The Contractor shall obtain COR approval before scheduling any travel unless specifically stated otherwise in the contract. Travel and Per Diem authorized under this contract shall be reimbursed in accordance with the Government Travel Regulations currently in effect.

Travel requirements under this contract shall use the most economical form of transportation available. If economy class transportation is not available, the request for payment voucher shall be submitted with justification for use of higher class travel indicating dates, times, and flight numbers. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the COR.

G.14 TRAVEL RELATED COSTS

The Contractor will be reimbursed for all domestic travel as described below, incurred directly and specifically in the performance of this contract, claimed by the Contractor and accepted by the COR.

Domestic travel expenses incurred by the Contractor in direct performance of the contract shall be reimbursed provided such travel is necessary for the performance of this contract. Specific class times and locations shall be provided to the contractor by the Government at least fifteen

(15) days before each class start date. The following guidelines also shall apply cost does not exceed:

The lowest customary standard, coach, or equivalent airfare offered during normal business hours for air travel except when such accommodations: 1) require circuitous routing, 2) require travel during unreasonable hours, 3) excessively prolong travel, 4) result in increased costs that would offset transportation savings, 5) are not reasonably adequate for the physical or medical needs of the traveler, or 6) are not reasonably available to meet mission requirements. In order for costs in excess of customary standard or coach airfare to be considered allowable, the applicable exception shall be documented and justified.

Costs of rail travel by most direct route, coach-class accommodations.

The prevailing mileage rate set forth in the Federal Travel Regulation (FTR) or reasonable actual expenses for travel by motor vehicle. Travel by motor vehicle, including rented automobile, shall be reimbursed on a reasonable actual expense basis, or at the Contractor's option, on a mileage basis at the prevailing FTR rate, plus any toll or ferry charges.

The prevailing rates set forth in the FTR for lodging, meals and incidental expenses.

G.15 CONTRACTOR PERFORMANCE EVALUATION(S)

During the life of this contract, Contractor performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. The Contractor Performance Assessment

Reporting System (CPARS) will be utilized for these reviews. Information on CPARS can be located at http://www.cpars.gov.

G.16 GOVERNMENT FURNISHED PROPERTY AND SERVICES

1. The Government shall provide all required equipment necessary to accomplish and support the efforts stated herein, at no cost to the Contractor.

2. Due to the nature of this position, the contractor may use their own equipment. However, the Government is not liable for damages to the equipment.

http://www.cpars.gov/

(End of Section G)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 SAFE WORKING INFORMATION

The Contractor and its employees shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs)…