6-Attachment D - MMR and Technical Criteria.docx

Attachment D – Mandatory Minimum Requirements and Technical Scoring Criteria

For ease of evaluation, the proposals must provide a point-by-point response, addressing in detail each area of the evaluation criteria, including addressing how the point-by-point response addresses the issues discussed in this RFP. The criteria are not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the criteria to explain the Offeror’s capability to provide the State with a solution.

Minimum Mandatory Requirements

1. Offerors MUST certify they can meet Attachment B - Scope of Work.

2. Offerors MUST insert pricing for every line item on Attachment C - Market Basket Cost Sheet.

3. Offerors MUST submit bid pricing in the Unit of Measure (UOM) provided on the Attachment C – Market Basket Cost Sheet.

4. Offerors MUST upload a completed Attachment C - Market Basket Cost Sheet in U3P-Bonfire (Required Information section – Mandatory Minimums Group).

Technical Scoring Criteria - These will be scored from 0-5 x Weight

1. Deliverables / Contract Requirements (Points Possible - 500): Offeror shall demonstrate their understanding with a narrative statement, of the Deliverables/Contract Requirements - Shelf Stable Food Items, Delivery, Product Items, Labeling, Product Recall Procedures, End Users Ordering, Quality Assurance, and Food Safety described in the Attachment B - Scope of Work section.

2. Delivery Services (Possible 250 points): Offeror shall provide information on the method of delivery services to be provided.

Offeror's proposed method of delivery service. Provide Offeror's ability to deliver on time and describe the method, procedures, and policies used to minimize and govern late deliveries. Provide order minimums, lead times, and delivery charges.

· Provide minimum order level and/or order total per delivery, if any for delivery in the State of Utah to end users.

· Provide delivery lead time, after receipt of order.

· Provide delivery charge, if any, when minimum order is not met.

· Provide locations(s) address of nearest shipping point(s) to Utah or within Utah.

3. Ordering/Order Entry (Points Possible - 250): Offeror to provide computer-based direct ordering or online ordering instruction for end users. Confirm which ordering system is available to end users.

Propose in detail Offeror's ability to provide the descriptive literature information available through the online ordering system or website for ease of access and menu/order planning.

4. Product Recall (Points Possible – 150): Offeror to submit a detailed description of Vendors product recalls & notification protocol.

Clearly describe the process and plan to notify the State, any purchasing entities, and end users, within one business day or immediately of a product recall notification by the manufacturer, of any items purchased and delivered within this contract. Offeror will provide/advise the State on the degree of action to be taken to remove the recalled product.

5. Disaster Plan Deliveries (Points Possible – 150): Offeror to submit a detailed description.

Provide regular delivery and a disaster plan which addresses and defines its strategy for continuing deliveries in the event of disasters, such as natural disaster, pandemic, inclement weather, work stoppage or other happenings. This plan would take precedence and eliminate any contractual reference toward force majeure or act of God and would further ensure the continuation of essential government goods and services to the State for the benefit, safety, and welfare of the clients and residents.

6. Full Product Line (Points Possible – 250): Offeror to upload their Full Product List of Shelf Stable Items.

Offeror must upload their entire product line as it applies and relates to the scope of this RFP, EXCLUDING COST in the U3P-Bonfire Required Information section – Technical Criteria Group.

· Full Product line for Shelf Stable Foods should include columns for Item Number, Product Description, Brand, Packaging/Size, Produced in the USA (yes/no if no, where from), Kosher (yes/no), Gluten Free (yes/no), And Case Price.

7. Experience and Qualifications (Points Possible – 150): Offeror to submit a detailed description of the following:

Describe the experience and qualifications of Offeror in completing similar contracts.

8. Statewide Delivery (Points Possible – 150): Offeror to submit detailed description of Statewide or other delivery.

Describe delivery coverage of the State: Statewide, or counties. If Offeror cannot deliver to entire State, explain if Offeror can sub-contract delivery to entire State.

· Provide "All State (Statewide)" coverage or what "Regions/Counties" you can service. And any you cannot, if any.

Technical Total Points Possible: 1,850 Technical Criteria Threshold: Minimum Points Required = 1,295. Cost Points Available: 792.9 points possible. Multiple Award Threshold: 1,850 total points or higher. (See Attachment E - Score Sheet).

Costs Vendor must complete and submit the Cost Sheet Form (Attachment C – Market Basket) separately, in the U3P-Bonfire Requested Information section under Mandatory Minimums group.

Bonfire - Req Info

* Purchasing will use the following cost formula: The Offeror with the lowest total cost will receive 792.9 points (100% of the total cost points available). All other Offerors will receive a portion of the total cost points based on what percentage higher their total cost is than the total lowest cost. The formula for computing the points is: Cost Points x (Lowest Proposed Price/Proposed Price).