56120000-24-NY-ACS - Furniture, All Types - How to Use This Contract.pdf
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- Attached to
- Furniture, All Types
- Contract number
- 56120000-24-NY-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for a Furniture, All Types contract (56120000-24-NY-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is accessible through the state's online procurement system, MyFloridaMarketPlace (MFMP), and involves state agencies and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The primary contractors are The HON Company, LLC and Agati, Inc.
The contract covers furniture procurement with specific guidelines for state agencies, including requirements to request at least two quotes from Enterprise-Wide Agreements with multiple vendors. The contract includes inside delivery and installation options, potentially at additional costs, and features items from the Florida Climate-Friendly Preferred Products List. Agencies can place orders directly through MFMP using line-item catalogs from the contractors, with options for both catalog and non-catalog item purchases. The contract encourages using alternate contract sources for potential savings, allows negotiation of delivery and installation rates, and provides mechanisms for addressing contractor issues, such as vendor performance surveys and formal complaint processes.
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Text version
9/4/2024
How to Use This Contract Furniture, All Types (56120000-24-NY-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/furniture_all_types
State Agencies
• For the purchase of non-IT Commodities, Agencies shall request at least two (2) quotes from Enterprise-Wide Agreements with multiple vendors unless (i) the total purchase cost is less than Category Two, or (ii) the Enterprise-Wide Agreement requires a specific number of quotes to be requested or obtained. Agencies shall document the justification for any selection based on receipt of fewer than two quotes.
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. If available, MFMP catalogs can be used in lieu of requesting a quote from the contractor(s).
o State agencies may create a blanket requisition/purchase order to use this contract, then contact the contractor directly to request a quote and/or place an order when needed; contractor contact information is accessible from the contract webpage.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE:
The HON Company, LLC: Line item - Browse the catalog by category or supplier, or search the catalog by supplier name, contract number, or keyword; adjust the ‘Qty’ field as needed, then click the ‘Add to Cart’ button to add the item(s) to the requisition.
Agati, Inc.: Line item - Browse the catalog by category or supplier, or search the catalog by supplier name, contract number, or keyword; adjust the ‘Qty’ field as needed, then click the ‘Add to Cart’ button to add the item(s) to the requisition.
None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 56100000, 56110000, or 56120000; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/ state_purchasing/myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
• This contract includes items on the Florida Climate-Friendly Preferred Products List located at https://www.dms.myflorida.com/business_operations/state_purchasing/ state_contracts_and_a greements/florida_climate_friendly_preferred_products_list.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Does this contract include inside delivery?
o Yes, this contract includes inside delivery, which may be at an additional cost to the customer. Inside delivery rates established by the master agreement are located at https://online.ogs.ny.gov/purchase/spg/pdfdocs/2091523295ContractorInfo.pdf by clicking on the specified Contractor’s Contractor Information link. Florida customers may further negotiate inside delivery rates prior to purchase.
• Does this contract include installation?
o Yes, this contract offers installation, which may be at an additional cost to the customer.
Installation rates established by the master agreement are located at https://online.ogs.ny.gov/purchase/spg/pdfdocs/2091523295ContractorInfo.pdf by clicking on the specified Contractor’s Contractor Information link. Florida customers may further negotiate installation rates prior to purchase.
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/florida_climate_friendly_preferred_products_list https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/florida_climate_friendly_preferred_products_list https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://online.ogs.ny.gov/purchase/spg/pdfdocs/2091523295ContractorInfo.pdf https://online.ogs.ny.gov/purchase/spg/pdfdocs/2091523295ContractorInfo.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
Contact Information
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
| Blank Page |
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