53000-5-1-2025+Questions+1&2.docx

This document is a Q&A addendum for the North Dakota Department of Corrections and Rehabilitation (ND DOCR) milk and dairy products procurement contract. The solicitation covers specific dairy products including skim and 1% chocolate milk pints, which must meet USDA school lunch program requirements. The bid allows vendors to submit pricing for either skim or 1% chocolate milk pints, with only the lowest price to be considered for award. The contract will cover multiple correctional facilities, including North Dakota State Penitentiary, James River Correctional Center, Missouri River Correctional Center, and Youth Correctional Center, with a contract period from May 1, 2025, to April 30, 2027, and potential renewal options for up to three additional 12-month periods.

The procurement requires bidders to be authorized by the North Dakota Milk Marketing Board and price products using a "floor price" controlled by the state's Milk Marketing Board, with vendors able to add their markup. The solicitation includes provisions for potential pricing adjustments through fuel surcharges and accommodates market fluctuations. While Section B (items #6-9) is optional and not mandatory for bidding, vendors must demonstrate compliance with state milk marketing regulations and provide a comprehensive delivery schedule tailored to each correctional facility's specific requirements. The bid document clarifies that certain product substitutions (such as lactose-free sour cream) are not acceptable, and amendments may be issued to clarify bidding options and requirements.