50001-2862-3.pdf
PDF 52 KB Posted
- Attached to
- Burden Museum & Gardens LA Light Show Lights & Accessories - Supplier Inquiry & Response
- Solicitation number
- 50001-2862
- Issued by
- East Baton Rouge Parish, Baton Rouge City, Louisiana
About this file
This is an Invitation to Bid (ITB) and Addendum 03 issued by the Board of Supervisors of Louisiana State University and Agricultural & Mechanical College for the procurement of lights and accessories for the Louisiana Lights holiday lighting display at the Burden Museum & Gardens under RFQ-0000002862. The solicitation requests bids for nine distinct lighting applications including Crape Myrtle Allee String Lights, Holiday Lawn Live Oak Supernova Light Cluster, Holiday Hallway Live Oak String Lights, Wildlife Ramble Stake Lights, Moravian Stars Live Oak LED Light Clusters, Candy Cane Lane Lighting, Parterre Tree with Control System, Parterre String Lights, and Pole Tree for Roundabout with Nova Star Topper, along with 50 units of 25-foot extension cords and 25 units of 15-foot extension cords. All products must be new, current manufacturer models with appropriate UL/ETL/CSA certifications and IP ratings. Items 7 and 8 (Parterre applications) require on-site technician presence during installation. Bids are due August 4, 2026, at 11:00 a.m. Central Time and must be submitted electronically to lsubids@lsu.edu. Delivery to LSU AgCenter Botanic Gardens at 4560 Essen Lane, Baton Rouge, Louisiana is required by September 1, 2026, for most items, with an extended deadline of November 12, 2026, for custom items (KOS Tree and Pixel Pines). Installation is scheduled to begin October 1, 2026, and be completed by November 15, 2026.
Bid prices are net and quoted FOB LSU Destination, inclusive of all shipping and handling charges. All products must carry manufacturer defect guarantees for at least one season (90 days) from the shipping date. Payment will be made within 30 days after receipt of a properly executed invoice or delivery and acceptance, whichever is later. Suppliers must be enrolled in LSU's Workday procurement system prior to submission and must submit a completed W-9 or W-8 form with original signatures. The successful bidder must provide a certificate of insurance naming the Board of Supervisors of LSU as an additional insured. The University reserves the right to award items separately, grouped, or on an all-or-none basis to the lowest responsible and responsive bidder.
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Other files
| File | Type | Posted |
|---|---|---|
| 50001-2862-2.pdf | ||
| 50001-2862-1.pdf | ||
| 50001-2862.pdf |
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Text version
INVITATION TO BID BID DUE DATE AND TIME
BOARD OF SUPERVISORS OF
LOUISIANA STATE UNIVERSITY
AND AGRICULTURAL & MECHANICAL COLLEGE
08/04/2026 11:00 AM CT
SOLICITATION RFQ-0000002862
SUPPLIER #
SUPPLIER NAME AND ADDRESS
RETURN BID TO
lsubids@lsu.edu
Buyer Erica Pino
Buyer Phone
Buyer Email epino2@lsu.edu
Issue Date 07/05/2026
TITLE: Burden Museum & Gardens LA Light Show Lights and Accessories
Addendum 03: Notice is given to all parties that this Solicitation is amended by the University as stated herein. This Addendum is hereby made an official part of this solicitation. See attached Supplier Inquiry and Response.
To Be Completed By Supplier
1. _______"No Bid" (sign and return this page only).
2. _______My Company does not wish to receive future solicitations for this spend category.
3. Specify your Delivery: To be made within ____________________ days after receipt of order.
4. If applicable, Supplier's Addendum Acknowledgement/Response:
As an authorized agent/signatory of the supplier, I/we acknowledge receipt of this Addendum, and _______submit no alterations/clarifications to our original bid.
_______submit superseding revisions/clarifications to our original bid as written herein or attached hereto.
General Instructions to Suppliers
1. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by LSU Procurement at the "Return Bid To" address stated above, until the specified due date and time.
2. Read the entire solicitation, including all terms, conditions and specifications.
3. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit price are to be initialed by the supplier.
4. Bid prices are to be quoted FOB LSU/Destination and inclusive of any and all applicable shipping and handling charges unless otherwise specified in the solicitation. Any invoiced delivery charges not quoted and itemized on the LSU purchase order are subject to rejection and non-payment.
5. Payment is to be made within 30 days after receipt of properly executed invoice, or delivery and acceptance, whichever is later.
6. By signing this solicitation, the supplier certifies compliance with all general instructions to suppliers, terms, conditions and specifications; and further certifies that this bid is made without collusion or fraud.
SUPPLIER NAME MAILING ADDRESS
AUTHORIZED SIGNATURE CITY, STATE ZIP
PRINTED NAME PHONE #
TITLE FAX #
E-MAIL FEDERAL TAX ID #
LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY Rev. 2/25
RFQ-0000002862
Addendum 03
Supplier Inquiry and Response
Q1. I wanted to ask about a possible addendum to push the delivery date from Sept 1st to sometime in November. Most of the projects can be delivered on or around Sept 1st but the KOS Tree and Pixel Pines are custom items that cannot start to be built until there is a physical PO put in place. These usually take several months to complete.
A1. The KOS Tree and Pixel Pines delivery date deadline has been extended to November 12th, 2026. All other items must be delivered by September 1st, 2026.
File details come from the government source that posted it. Updated .